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Don’t Overlook Your Workstation, It Might Be The Reason Why You Are Unproductive

Don’t Overlook Your Workstation, It Might Be The Reason Why You Are Unproductive

As a personal coach with over 100 employees, one of the most common questions I receive from time to time is “how can I be more productive?” The only way to really get ahead is by increasing your productivity. It’s a pretty straight forward concept. When we get more done, we reach our goal more quickly. We all have the same amount of time in the day, but some people just manage to get more done. Surely, there must be some secrets to this super-human level of efficiency. But what?

Throughout the years, I have passed down different techniques and hacks to boost productivity to my collegaues with reasonable success. But one day it dawned on me. I had been overlooking the most important element of a productive work space; the work space itself.

Don’t just organize, organize with purpose

As I observed the Lifehack office, I noticed that there was one distinctive variable. All of my colleauges had been integrating the same productivity techniques that I had taught them, but still for some reason some had more success than others.

I noticed that there was definitely a direct connection between those who had organized work stations and their level of productivity. I asked each individual what the thought process what behind their desk set-ups. Not at all to my surprise, those who admitted to organizing their workstations with purpose were more productive than those who didn’t.

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Why? Because not only do they take the time to organize, but they organize tactfully to increase productivity. (I am even de-cluttering my desk as I write this!) This makes a whole lot of sense because your environment contributes largely to your success.

Think about it like this: if you were on a diet, you wouldn’t surround yourself with junk-food, right? Well, if you want to think clearly, you shouldn’t surround yourself with distractions.

Create the ideal environment to enhance your productivity

I decided to pick the brains of the more productive individuals in the office. This way I could harness some of their wisdom for helpful tips for organization and increased efficiency. I found that they all had these habits in common:

1. Keep distractions on your unfamiliar side

By your unfamiliar side, I mean your less dominant hand. If you are right handed, keep your phone on the left side of the desk so are less likely to reach for it. Understandably, you want to keep your phone around in case of emergencies. But checking your phone is probably so habitual that it’s become muscle memory at this point. Sometimes you grab your phone without even realizing it. Constantly doing this will break your focus and disrupt your workflow. To avoid this, make it inconvenient to reach.

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2. The larger your trashcan, the better

This may seem slightly trivial, but it’s actually imperative for improving efficiency. The goal here is clarity. So you want to have a nearby receptacle to dump all of your unwanted and unneeded clutter before it takes over your life.

Let’s say that you’ve just finished brainstorming and have utilized all of the ideas you had written down. Now you have no need for that pile of papers holding your old ideas. But your small trash can is full. Instead of walking across the office to dump the papers, you just set them off to the side. It starts out with just one pile of papers, but the it turns into a habit of, “I’ll take care of this later.” And the next thing you know, you’re buried with outdated and unneeded items. Is that a used tissue? Gross!

Now the items you actually need are mixed up with unnecessary items, which will get frustrating after a while. Save yourself the trouble. Clean as you go.

3. Have a designated “deal with later” area

As your work days drag on, you’ll start to realize that you’re not getting as much done as you’d like. As tasks and projects pile up, you find yourself battling distractions and losing your focus, not to mention becoming overwhelmed by your workload.

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Lighten the load a bit. Create a “deal with later” area. This could be a folder or shelf where you store your tasks. By doing this, your brain will register that you have received the project, but then you can file it away so it does not deter you from your current task. Each time you get distracted, it takes twice and long to refocus. Set aside a time to clear out your “deal with later” area, and get to it when you can.

4. Keep only the essentials on your desk

The presence of organizational tools may make you feel like you are being more productive, but remember less is more. You only need one pen to write with, one highlighter to highlight with, one notebook to write on and one stack of post-its until you run out. Anything else is unnecessary, and will just make your work space a mess. Besides, you want to spend your precious time working, not deciding on which pen to use.

Keep these items to your dominant side, on your otherwise clutter-free desk. That way you have all that you need right on hand.

5. Have an organized drawer for the almost- essentials

I know you love that polka dot stapler and matching tape dispenser. But they’re not vital items for your productivity, are they? You want to keep them close, but not out in the open where they might distract you. Instead, keep almost-essential items like these that you use on a daily basis in a well-organized drawer.

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Keeping items like these out of sight gives your brain less of an opportunity to wander, helping to keep you on track. You might not think that a stapler is going to hinder your workflow, but you’d be surprised where your mind will drift to when you’re stuck on a task.

6. Always have water on hand

And lots of it. It is the elixir of life and productivity. I noticed during my observations that the most productive people always have a large container of water on their desk at all times. This is because when they become focused and throw themselves into their work, they often forget to drink water.

Having water on hand saves them less trips of getting up to get it, therefore they have less distractions throughout the day. Not to mention, staying hydrated helps them to think clearly and therefore be more productive. Remember, clarity corresponds with efficiency.

More by this author

Brian Lee

Chief of Product Management at Lifehack

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Last Updated on November 12, 2018

Do You Want to Know the Secret to Living a Fulfilling Life?

Do You Want to Know the Secret to Living a Fulfilling Life?

Don’t we all want to live a full, happy and satisfied life? For some of us, it need not be a long life as long as it’s been a fulfilling life of achievements, happiness and no regrets. But, how many of us actually go on to experience that entirely? It sometimes sounds more like a pipe dream–a fantasy rather than reality.

And then you’ll also get comments from some, saying that this ‘fulfilling life’ is only possible if you’re so rich that you don’t have to care about working, paying the bills or providing for your family. While there is some truth to that, I’m happy to say that financial freedom isn’t the only answer to living a fulfilling life.

Living a Fulfilling Life is Within Reach

Anyone can pursue a life of fullness, and it all starts with the willingness to learn. How many years has it been since you last attended a class in school? If you’re well into your adult years as a working professional, chances are it’s been a while. Do you remember the times where you had to wake up for early morning lectures? Or the times where you were rushing through a paper or project? And, of course there were the endless exams that you had to cram for.

As a young college student, I remember looking forward to the time when I would finally be done with school! No more homework, no more grades to worry about, no more stress! The learning was finally done and I could enter the working world.

Not so much!

Now that I’ve finally entered the working world, there are moments where I do wish to be a student again; it seemed less stressful then!

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There is simply so much out there that I still need to learn and experience. Yet I find myself pressed for time. With family commitments, my business and my own social life to juggle, I’ve had to keep on finding for new ways to learn and absorb new information efficiently. Over the years, I’ve found that by learning new skills and knowledge, I was able to find answers and solutions to my problems, which allowed me to achieve a greater sense of fulfillment.

Learning Never Ends

The truth is, learning never ends. Generally speaking, it is true that a formal education and the resulting qualifications are important in securing good jobs; jobs that allow you to excel, earn more and perhaps become more successful in our chosen career. But going to school is only one type of learning. All throughout your life, you’re learning in many ways. All these experiences shape and grow you into the person that you are today.

There are many opportunities to further your knowledge and develop the skills you need throughout life. Knowledge can be acquired and skill-sets can be developed anywhere. However, lifelong learning is about creating and maintaining a positive attitude to learning both for personal and professional development.

Many people overlook the fact that learning can take place anywhere and in many forms. Most would tend to think of learning as the years spent in a learning institute, which occurs mostly in their younger days. And once you go out into the working world, your ‘learning’ ends.

This is not how it has to be–in fact, lifelong learning is a gift that keeps on giving.

The Importance of Lifelong Learning

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Why is it important to become a lifelong learner?

A lifelong learner is motivated to learn and develop because they want to; it is a deliberate and voluntary act. Lifelong learning can enhance our understanding of the world around us, provide us with more and better opportunities, and improve our quality of life.

You’ll Remain Relevant in the Workplace

With advancements in society today, the human life expectancy continues to increase, which means more people are also retiring at a later age. So no matter what stage of life you’re in, being a lifelong learner brings its own rewards. It means we can get more personal satisfaction from our lives and jobs as we understand more about who we are and what we do.

This can lead to better results and a more rewarding working day in turn. Whether it’s for advancing your career, a personal interest or wanting to pursue new dreams, learning automatically pushes you forward towards progress and enhances your wellbeing.

You’ll Increase Your Earning Potential

From a financial point of view, a more highly skilled and knowledgeable worker is an asset to any company. This also leads to faster promotion with associated salary increases.

Someone who can offer more expertise will be of more value not just to employers but also to customers. Expertise is also, often, a key quality of an effective leader.

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And since you’ll constantly be accumulating knowledge, you’ll have an edge on those who don’t value lifelong learning and can’t bring as much to the table. Your extra knowledge will translate into transferable skills, which means you’ll always be primed to blow the competition out of the water.

Learning Gives You Options

Of course, one of the most rewarding reasons for continuous learning, is that it gives you options! Successfully changing career path in mid-life and spending time informally developing expertise is more common than ever, especially during rapidly changing market conditions.

Whatever your age, it’s never too late to start fresh in life. When you start educating yourself and exposing yourself to new knowledge and information, you widen your opportunities. This will allow you to do more than what you may currently be doing, or give you a way out if you’re not happy or fulfilled with where you’re at now.

Our economy is shifting increasingly towards short-term and part-time contracts with more flexible work-patterns. We have to adapt to changes going on in the work-world, make more of ourselves by stepping out of our comfort zones, and break the false ideas about our potential and how we believe life is going.

Gain More with Cornerstone Skills

You may be well into your career, but feel like somehow, something is still missing. Or maybe you’re not entirely happy with where you’re at in your career path and feel it’s time to reflect and perhaps do something new. Or you might be thinking of retiring soon, and thinking about next steps after retirement.

The learning never needs to stop!

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This can be your chance to go after a dream or interest that you’ve always had (but never had the opportunity, or time, to pursue). This could finally be the time for you to create the change that you know you should have made ages ago.

Why not take the first step to learn about 7 important Cornerstone Skills, which will help take your life to the next stage?

Whatever situation you’re in, having these 7 Cornerstone Skills will no doubt equip you to tackle the challenges of life much more efficiently. Don’t let age, your limitations or a comfort zone stop you from seeking greater rewards and self-improvement.

Transformation and change is in your hands–you have the power to make big things happen, and we can help teach you the skills. Don’t let life pass you by! It’s time to pursue a fulfilling and happy life.

Featured photo credit: Joseph Chan via unsplash.com

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