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Don’t Overlook Your Workstation, It Might Be The Reason Why You Are Unproductive

Don’t Overlook Your Workstation, It Might Be The Reason Why You Are Unproductive

As a personal coach with over 100 employees, one of the most common questions I receive from time to time is “how can I be more productive?” The only way to really get ahead is by increasing your productivity. It’s a pretty straight forward concept. When we get more done, we reach our goal more quickly. We all have the same amount of time in the day, but some people just manage to get more done. Surely, there must be some secrets to this super-human level of efficiency. But what?

Throughout the years, I have passed down different techniques and hacks to boost productivity to my collegaues with reasonable success. But one day it dawned on me. I had been overlooking the most important element of a productive work space; the work space itself.

Don’t just organize, organize with purpose

As I observed the Lifehack office, I noticed that there was one distinctive variable. All of my colleauges had been integrating the same productivity techniques that I had taught them, but still for some reason some had more success than others.

I noticed that there was definitely a direct connection between those who had organized work stations and their level of productivity. I asked each individual what the thought process what behind their desk set-ups. Not at all to my surprise, those who admitted to organizing their workstations with purpose were more productive than those who didn’t.

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Why? Because not only do they take the time to organize, but they organize tactfully to increase productivity. (I am even de-cluttering my desk as I write this!) This makes a whole lot of sense because your environment contributes largely to your success.

Think about it like this: if you were on a diet, you wouldn’t surround yourself with junk-food, right? Well, if you want to think clearly, you shouldn’t surround yourself with distractions.

Create the ideal environment to enhance your productivity

I decided to pick the brains of the more productive individuals in the office. This way I could harness some of their wisdom for helpful tips for organization and increased efficiency. I found that they all had these habits in common:

1. Keep distractions on your unfamiliar side

By your unfamiliar side, I mean your less dominant hand. If you are right handed, keep your phone on the left side of the desk so are less likely to reach for it. Understandably, you want to keep your phone around in case of emergencies. But checking your phone is probably so habitual that it’s become muscle memory at this point. Sometimes you grab your phone without even realizing it. Constantly doing this will break your focus and disrupt your workflow. To avoid this, make it inconvenient to reach.

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2. The larger your trashcan, the better

This may seem slightly trivial, but it’s actually imperative for improving efficiency. The goal here is clarity. So you want to have a nearby receptacle to dump all of your unwanted and unneeded clutter before it takes over your life.

Let’s say that you’ve just finished brainstorming and have utilized all of the ideas you had written down. Now you have no need for that pile of papers holding your old ideas. But your small trash can is full. Instead of walking across the office to dump the papers, you just set them off to the side. It starts out with just one pile of papers, but the it turns into a habit of, “I’ll take care of this later.” And the next thing you know, you’re buried with outdated and unneeded items. Is that a used tissue? Gross!

Now the items you actually need are mixed up with unnecessary items, which will get frustrating after a while. Save yourself the trouble. Clean as you go.

3. Have a designated “deal with later” area

As your work days drag on, you’ll start to realize that you’re not getting as much done as you’d like. As tasks and projects pile up, you find yourself battling distractions and losing your focus, not to mention becoming overwhelmed by your workload.

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Lighten the load a bit. Create a “deal with later” area. This could be a folder or shelf where you store your tasks. By doing this, your brain will register that you have received the project, but then you can file it away so it does not deter you from your current task. Each time you get distracted, it takes twice and long to refocus. Set aside a time to clear out your “deal with later” area, and get to it when you can.

4. Keep only the essentials on your desk

The presence of organizational tools may make you feel like you are being more productive, but remember less is more. You only need one pen to write with, one highlighter to highlight with, one notebook to write on and one stack of post-its until you run out. Anything else is unnecessary, and will just make your work space a mess. Besides, you want to spend your precious time working, not deciding on which pen to use.

Keep these items to your dominant side, on your otherwise clutter-free desk. That way you have all that you need right on hand.

5. Have an organized drawer for the almost- essentials

I know you love that polka dot stapler and matching tape dispenser. But they’re not vital items for your productivity, are they? You want to keep them close, but not out in the open where they might distract you. Instead, keep almost-essential items like these that you use on a daily basis in a well-organized drawer.

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Keeping items like these out of sight gives your brain less of an opportunity to wander, helping to keep you on track. You might not think that a stapler is going to hinder your workflow, but you’d be surprised where your mind will drift to when you’re stuck on a task.

6. Always have water on hand

And lots of it. It is the elixir of life and productivity. I noticed during my observations that the most productive people always have a large container of water on their desk at all times. This is because when they become focused and throw themselves into their work, they often forget to drink water.

Having water on hand saves them less trips of getting up to get it, therefore they have less distractions throughout the day. Not to mention, staying hydrated helps them to think clearly and therefore be more productive. Remember, clarity corresponds with efficiency.

More by this author

Brian Lee

Chief of Product Management at Lifehack

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Last Updated on May 7, 2021

Productivity Boost: How to start your day at 5:00 AM

Productivity Boost: How to start your day at 5:00 AM

I have been an early-riser for over a year now. Monday through Friday I wake up at 5:00 AM without hitting the snooze button even once. I never take naps and rarely feel tired throughout the day. The following is my advice on how to start your day (everyday) at 5:00 AM.The idea of waking up early and starting the day at or before the sunrise is the desire of many people. Many highly successful people attribute their success, at least in part, to rising early. Early-risers have more productive mornings, get more done, and report less stress on average than “late-risers.” However, for the unaccustomed, the task of waking up at 5:00 AM can seem extremely daunting. This article will present five tips about how to physically wake up at 5:00 AM and how to get yourself mentally ready to have a productive day.

Many people simply “can’t” get up early because they are stuck in a routine. Whether this is getting to bed unnecessarily late, snoozing repetitively, or waiting until the absolute last possible moment before getting out of bed, “sleeping in” can easily consume your entire morning. The following tips will let you break the “sleeping in” routine.

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Relocate your alarm clock.

Having an alarm clock too close to your bed is the number one reason people simply cannot get up in the morning. If your alarm clock is within arms reach of your bed, or if you can turn your alarm clock off without getting out of bed, you are creating an unnecessarily difficult situation for yourself. Before I became an early-riser, there were many times that I would turn off my alarm without even waking up enough to remember turning it off. I recommend moving your alarm clock far enough away from your bed that you have to get completely out of bed to turn it off. I keep my alarm clock in the bathroom. This may not be possible for all living arrangements, however, I use my cellphone as an alarm clock and putting it in the bathroom makes perfect sense. In order to turn off my alarm I have to get completely out of bed, and since going to the restroom and taking a shower are the first two things I do everyday, keeping the alarm clock in the bathroom streamlines the start of my morning.

Scrap the snooze.

The snooze feature on all modern alarm clocks serves absolutely no constructive purpose. Don’t even try the “it helps me slowly wake up” lie. I recommend buying an alarm that does not have a snooze button. If you can’t find an alarm without a snooze button, never read the instructions so you will never know how long your snooze button lasts. Not knowing whether it waits 10 minutes or 60 minutes should be enough of a deterrent to get you to stop using it.

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Change up your buzzer

If you use the same buzzer day in and day out, you begin to develop a tolerance to the sound. The alarm clock will slowly become less effective at waking you up over time. Most newer alarm clocks will let you set a different buzzer tone for the different days of the week. If you change your buzzer frequently, you will have an easier time waking up.

Make a puzzle

If you absolutely cannot wake up without repetitive snoozing, try making a puzzle for yourself. It doesn’t take rocket science to understand that the longer your alarm is going off, the more awake you will become. Try making your alarm very difficult to turn off by putting it under the sink, putting it under the bed, or better yet, by forcing yourself to complete a puzzle to turn it off. Try putting your alarm into a combination-locked box and make yourself put in the combination in order to turn off the alarm — it’s annoying, but extremely effective!

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Get into a routine

Getting up at 5:00 AM is much easier if you are doing it Monday through Friday rather than sporadically during the week. I recommend setting an alarm once that repeats everyday. Also, going to bed at about the same time every night is an important factor to having a productive morning. Learn how much sleep you need to get in order to not feel exhausted the following day. Some people can get by on 4-6 hours while most need 7-8.

Have a reason

Make sure you have a specific reason to get up in the morning. Getting up at 5:00 AM just for the heck of it is a lot more difficult than if you are getting up early to plan your day, pay bills, go for a jog, get an early start on work, etc. I recommend finding something you want to do for yourself in the morning. It will be a lot easier to get up if you are guaranteed to do something fun for yourself — compare this to going on vacation. You probably have no problem waking up very early on vacation or during holidays. My goal every morning is to bring that excitement to the day by doing something fun for myself.

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As I previously mentioned, I have been using these tips for a very long time. Joining the world of early-risers has been a great decision. I feel less stressed, I get more done, and I feel happier than I did when I was a late-riser. If you follow these tips you can become an early-riser, too. Do you have any tips that I didn’t mention? What works best for you? Let us know in the comments.

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