Advertising
Advertising

People Can’t Solve Complex Problems in Life Because They Ignore This Basic Skill

People Can’t Solve Complex Problems in Life Because They Ignore This Basic Skill

How often have your words been completely misinterpreted? Or how often have you heard one thing, while an entirely different thing was said in the first place? Chances are – many times. Why does this happen? This is so as many if not most of us, are bad listeners. Listening is an art that makes for happy relationships – be it at home or at work for if we misinterpret what is being said then we enter a vicious cycle of misunderstandings, fights, and heartbreak down the road…

You May Want to Deny It, But 90% of Us Are Poor Listeners

Experts say that as much as 90% are not good listeners and the reason that is so is simple. We speak at the rate of about 125-150 word per minute, but our brains can process up to 600 words per minute. So there is literally a brain lag between what is being said and how fast we can process it. Which is why we easily get distracted when we listen.

Also, the more we work and multitask at the same time, the worse our listening gets. In fact, management consulting company Accenture conducted a research on 3,600 professionals from 30 countries and found that people found it more and more difficult to listen carefully while they doing many different things at the same time. [1]

9 Common Barriers to Effective Listening That Create Complex Problems in Life

The art of being an effective communicator, be it at home or work doesn’t just come from effective talking but also from effective listening. You have to listen to what the other person is saying and then accordingly, but not instantly, react to that… Let’s talk about the common barriers that hinder effective listening, and what we can do to change that to make us better listeners. [2]

Law of Closure: We Fill in the Gap in What Others Say With Our Own Experiences or Assumptions

Say someone is talking to you about their experience of a jungle safari – amidst their long-winded tale of adventure; you switch off and start thinking about your own experience of the same and basically tune out of what the other person is saying. The result? You missed out on their experience and filled in the gaps with your experience – letting you have a rather incorrect picture of what had actually happened to the talker. This is the law of closure, where we tend to fill in any gaps in what others are saying, with our own assumptions or experiences – which leads to an incorrect conclusion of it all.[3]

Advertising

The obvious solution is to really listen to what the other person is saying and keep your own experience aside for another day’s story – if you feel you are getting distracted, ask a question or two…

Law of Field: We Easily Get Distracted by the Noises Around Us

When you are listening or trying to listen to someone, it’s easy to get distracted by all that’s around you and start thinking about all that. Say your boss is giving you a set of assignments to do but not in a closed room sans the distractions. So while he’s listing out what needs to be done with instructions on how to do it, you are distracted by the ringing phones, the multi-conversations around you, a sales pitch going on just near you. This means you are likely to miss out on what was being said and inadvertently do your work incorrectly or leave it incomplete – making you a bad listener in the process.

The solution is to ask the talker to move the site to a closed room and then you listen and take notes to make sure nothing important slips away.[4]

Selective Listening: We Only Listen to What We Like to Listen

Many times, we believe what we want and get attached to our beliefs as well. Meaning we become rigid in our principles. What happens then is that when any conversation goes against our principles or beliefs, it gets filtered out. Say you are on a weight loss program and are skipping carbohydrates. You believe this to be healthy but others may have a different viewpoint that you may be missing out on essential vitamins and minerals when you do so… But when they talk to you about this, you basically stop listening and end up missing out on some valuable advice or information; you might wish you had listened to, at a later stage.

The solution is to be a tad more open-minded and at least listen to other viewpoints, and then make an informed decision about the step you are going to take.[5]

Advertising

We Get Stuck at a Particular Point and Forget About the Whole Story

Sometimes, when something has been said, we get so engrossed in one point that our mind tends to stay around it and misses the current conversation happening around us. It could be something interesting, shocking or even difficult to comprehend. Say at an annual meeting, the company announces a withdrawal of a benefit, in order to cut costs. Say that benefit was something great enough to keep you holding onto that job. Gasp! You will now keep thinking about this point, picking at it in your head, and miss all that came after that shocking announcement. Even if the company announced bonuses or a new benefit – in your head you are still mulling the same and going through the motions of listening, without actually listening…

Shake off that wandering thought process and get the whole picture right, before you do something about it.[6]

We Become Judgmental and Shut Our Ears Too Early

So sometimes, we just don’t like what has been said, or the way it was said. I remember once when we are at a two-day soft skills training trip, that the speaker made a random comment about an outfit she thought was rather dowdy, without pointing anyone out – something very close to what I was wearing. Now, this is the point where I kind of stopped listening to what she had to say because I did not like her views – thus I judged her to be an ineffective speaker and spent the rest of the 20-minute session doodling away in my notepad. Did the speaker miss out on anything? No. But did I? Yes.

What I should have done is put my resentment aside, and listening to what all she had to say – I might have learned something new about dressing etiquette for sure. [7]

We’re Mesmerized by the Charm of the Speaker and Forget What They Say

What if the speaker who is talking is the best-looking person you ever met or saw? Then very often, our brains get so distracted by the charm and the pleasing visual imagery that we see, that we just concentrate on that and don’t actually listen to what is being said. What if the speaker is wearing a dress that we so wanted to buy but couldn’t find in our size? Then our mind might just get so distracted by thoughts of that dress that we’d simply stop listening to what is being said.

Advertising

The solution is to stop judging a book by its cover – listen to what is being said because that is what you are there for.

We Fail to Go Beyond the Literal Meaning of What Is Said

Again, you don’t always have to take things literally. Many times, we say one thing but mean it in a different way entirely – at this point in time, it is for the listener to take things in the right spirit – and not in the literal meaning of the words. If you as an employee are asking for leave, and the crabby boss sarcastically gives you the go ahead, citing that actually, you should be the boss – is the applied-for leave actually granted? No – this is a cue for you to apologize and backtrack, or if the need is urgent explain the need to your boss and plead your case again.

Literal is not always true – you have picked the emotional cues in what is being said as well.

We Multitask and Mistake Hearing for Listening

We are often doing so many things together, that we might hear what is being said but don’t listen to it at all. Say your spouse is making a complaint about him or her doing the lion’s share of work at home and while you are hearing the words, you are not really listening to the pain and angst behind it… What is going to happen then? You will not work out a solution simply because while you heard the words, they didn’t really register at all. The problem is merely going to snowball into a bigger one.

The solution is to keep those phones, laptops and TV remotes aside and actually listen to what is being said – and then offer a helping hand when you can. [8]

Advertising

We Can’t Wait to Draft the Instant Response in Our Minds

Again, many a time, we are in such a hurry to be the first to respond to a question being asked, especially when in a group – that we don’t really listen to the question and respond to what we thought was asked instead. Thus we end up playing the fool. We get so busy in formulating a reply or an instant response that we limit our listening and start thinking instead and very often miss the gist of what was being said.

The solution is to first listen, understand and then respond to it if a response is needed in the first place. For all you know, the question being asked was a rhetorical one.[9]

When we are listening, we have to keep our mind free and focused on what is being said, keeping the distractions and the mind wandering at bay. To be an effective worker or a caring human being – you have to improve your listening skills to understand the people around you and to make sure that you don’t take what they said in the wrong sense. Just open your ears, mind, and heart and listen…

Reference

[1] Fast Company: New Research Shows We’re All Bad Listeners
[2] Ian Brown Lee: The 8 Principles of Effective Listening
[3] CNX: Gestalt Principles
[4] The Law of Distraction & Interruption: The Law
[5] SA Matters: Selective Listening Can Be A Barrier
[6] Boundless: Enhance Your Listening Skills
[7] Zen Habits: A Simple Method To Stop Being Judgmental
[8] Skills You Need: Ineffective Listening
[9] US Department of State: Active Listening

More by this author

Rima Pundir

Health, Wellness & Productivity Writer

Stiff Muscles Make You Feel Sick Often: 8 Natural Muscle Relaxers You Can’t Miss When You Drive And Don’t Drink Enough Water, It’s As Dangerous As Drunk Driving Having A Glass Of This Drink Before You Sleep Can Burn Your Fat Insanely Fast How Common Language Can Help You Strengthen Your Friendship Introducing 13 Useful Free Apps For you To Install Today

Trending in Productivity

1 How SMART Goal Setting Makes Lasting Changes in Your Life 2 7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019 3 The Surefire Method to Set Long Term Goals and Reach Success 4 17 Smart Tips on Setting Goals to Accomplish More in Life 5 Smart Goals Template to Help Leaders Attain Success Easily

Read Next

Advertising
Advertising
Advertising

Last Updated on February 15, 2019

7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

There’s nothing more fulfilling than the sense of accomplishment you get by achieving your business goals.

Gone are the days when you used pen and paper to take notes and manage your work day. As millennials are relying heavily on technology to manage almost everything from finances to their personal fitness, goal tracking apps are also becoming increasingly popular.[1]

In this piece, we will shed some light on 7 such goal tracking apps that you can use to streamline your operations.

I have handpicked these apps from a software rating web services site Best Online Reviews. Industry experts review software on these websites and help businesses to find the right solutions to meet their various, unique business requirements.

1. Aha!

    Aha! is a California-based roadmap software provider and offers excellent goal tracking app that lets you define goals and objectives for projects. The app also lets you list out primary tasks and allows you to focus on them.

    Hosted securely on the cloud, the app offers enhanced communication tools for sharing updates through emails with select colleagues or the entire organization.

    Aha! is available on multiple platforms such as the web, Android, iOS, Windows, etc. and starts from $59 per month per user.

    Available for Web

    Advertising

    2. Asana

      Asana is one of the more popular project management apps available for businesses. It lets you organize all your team’s work, such as setting up and tracking goals, creating tasks, sharing files and notes, etc.

      Asana also allows your team to organize all their tasks and focus on urgent priorities. Moreover, the app offers a delightful user experience that makes task management simple and easy.

      Asana is available on multiple platforms from PCs and Mac to iOS and Android. Multi-channel adaptability makes Asana the perfect choice to track your goals anytime, from anywhere.

      Available for iOS | Android | Web

      3. Basecamp

        Basecamp is an excellent tool to manage all your team’s projects and keep your activities organized. It opens a new thread for every task and that task is visible by the whole team.

        With Basecamp, you can schedule tasks, add to-dos, discuss tasks by adding comments, add files and attachments, and much more.

        The app is available on both mobile and desktop platforms and costs $99 per month. It is available on the web, Android, and iOS platforms and offers excellent multi-channel access.

        Advertising

        Available for iOS | Android | Web

        4. Forecast

          An efficient tool for successful task management, Forecast is also a popular goal tracking app. Apart from effective milestone tracking, the app also offers convenient status reporting.

          Forecast uses project history to let you know the status of your current work. Moreover, it uses the power of artificial intelligence (AI) to provide high-quality assistance. It is a robust app for small teams to track goals and time.

          Forecast is available for free and comes with Android and iOS app support. The premium version of the app starts from $19 per month per user.

          Available for Web

          5. Wrike

            Wrike is a cloud-based collaboration and project management app that successfully manages projects from start to finish. It lets you create tasks, track work progress and retrieve reports with ease.

            The app also gives real-time work updates and helps team members to understand their work priorities. A custom report builder helps you to generate in-depth reporting.

            Advertising

            Wrike’s premium version is available from $9.80 per month per user and is available on multiple platforms.

            Available for iOS | Android | Web

            6. Todo.vu

              Todo.vu is a unique platform that delivers enhanced customer relationship management (CRM), task management, time tracking, and billing functionality in a single app.

              According to Capterra, it’s an ideal app for freelancers and consultants, who are looking for tools to improve efficiency and transparency.

              Although the app is free to use with basic features, the premium plan starts from $5 per month per user. The app also comes with calendar sync and task reminder functionality to keep you on track, always.

              Available for Web

              7. Flock

                Looking for a tool to simplify task management? Try out Flock.

                Advertising

                Flock comes with enhanced goal tracking and additional features like instant messaging.

                Moreover, Flock offers tons of integrations with tools such as Google, MailChimp, Jira, Dropbox, etc. It is a powerful tool that’s packed with robust features such as reminders, notes, polls and to-dos.

                Even though you can use the tool for free, the paid version of Flock is available from $4.50 per month per user.

                Available for iOS | Android | Web

                Conclusion

                Businesses need high-quality project management tools to streamline collaboration and operations. Enhanced goal tracking apps make it easy for your team to improve productivity by keeping its tasks organized.

                But it’s essential that you choose an app that meets your unique business requirements. You can choose from the above-mentioned apps to streamline operations and improve the productivity of your team.

                Featured photo credit: Alvaro Reyes via unsplash.com

                Reference

                Read Next