Advertising
Advertising

Save Yourself the Trouble: How to Quit Your Job With Grace by Just One Email

Save Yourself the Trouble: How to Quit Your Job With Grace by Just One Email

Contrary to conventional wisdom, giving a two weeks notice in person sends a professional message to your superiors. In addition, you should follow up with a resignation email that formalizes your intent to depart from the company.

The minimum is usually a period of two weeks, and it is a standard practice independent of the industry. However, if you have a contractual agreements, part of a union, or specific requirements, follow those specific guidelines pertaining to you.

Advertising

Also, processing the resignation for an employee may require forms to sign, and additional paperwork. So, be courteous and patient throughout the entire process no matter what.

In the next section, I will list what specific details need to be included in your two weeks notice email.

Advertising

Don’t Miss These Things in Your Email or You’ll Destroy Your Professional Image

As previously mentioned, it is important to inform your manager, supervisor or superior of your intent to leave your current post. It is possible the person who processes employee resignations is away from the office, so you are required to draft your two weeks notice by email.

The following are tips on how really format resignation email:

Advertising

  • Email manager, supervisor, or superior. Upon notifying in person your intent to resign, email the responsible person and include a carbon copy (cc). This facilitates archiving the message and make it easily available.
  • Give two weeks notice. In your subject line you should paste “Two weeks notice”. It will go straight to the point, and is the normal, and formal process to follow.
  • Do not provide specific details. Once you communicate your intent the rest follows a pretty straightforward process. Do not under any circumstances provide any negative feedback, or explicitly reasons why you are leaving. Just say something along the lines of moving on to the next step in your professional development. Do not burn bridges since your soon to be former employer will be contacted as a reference in the future.
  • Offer help or assistance. It is advisable and recommended to offer help while you complete your two week period. This means finishing any pending projects or tasks for the remainder of the time. But do not overcommit since you are transitioning out of the company.
  • Provide contact information. Once you have completed your two week period provide contact information. This can be a personal email address and a cell phone number. Since your work email address will get deactivated it makes sense to leave contact details in the event of something left to be completed.
  • Show gratitude. This is a pivotal point to keep in mind. Mention in your departure email in a few sentences why you enjoyed working there, and any relevant accomplishments. This leaves the door open and eliminates any possibilities of burning bridges.
  • Provide precise date of departure. This piece of information is central to you and your employer. This allows you and the organization to start figuring out logistics of finding a replacement. The date can never be overlooked.

Leave With Grace And Peace. No Love Loss.

Remember to maintain absolute professionalism from the moment you announce your intent to quit. You do not want your remaining days with your employer to be filled with a lot of stress, and frustration.

As long as you include these 7 things in your two weeks notice email, it will ensure that you can have a cordial departure. No matter what were the circumstances leave on good terms. You just might end up seeing someone or getting interviewed by someone who you used to work with, so it is therefore paramount to quit gracefully.

Advertising

More by this author

Anthony Carranza

Multilingual writer and journalist covering all things technology and productivity.

10 Smart Productivity Software to Boost Work Performance 7 Clever Goal Tracker Apps to Keep You on Track in 2020 11 Google Chrome Apps & Features for Getting More Done with Less Effort Top 5 Spending Tracker Apps to Manage Your Budget Smart in 2020 10 Best Productivity Tools to Get You More Time in 2020

Trending in Productivity

1 How to Create an Action Plan and Achieve Your Personal Goals 2 17 Ways Learn New Skills Faster and Enjoy the Process 3 11 Things You Should Minimize for a Better Life 4 Too Much On Your Plate? 7 Ways to Tackle It 5 5 Reasons for Your Facebook Addiction (and How to Break It)

Read Next

Advertising
Advertising
Advertising

Last Updated on September 28, 2020

How to Create an Action Plan and Achieve Your Personal Goals

How to Create an Action Plan and Achieve Your Personal Goals

There’s no denying that goals are necessary. After all, they give life meaning and purpose. However, goals don’t simply achieve themselves—you need to write an action plan to help you reach your goals.

With an action plan, you’ll have a clear idea of how to get where you want to go, what it will take to get there, and how you’ll find the motivation to keep driving forward. Without creating a plan, things have a way of not working out as you waver and get distracted.

With that in mind, here’s how you can set goals and action plans that will help you achieve any personal goal you’ve set.

1. Determine Your “Why”

Here’s a quick experiment for you to try right now: Reflect on the goals you’ve set before. Now, think about the goals you reached and those you didn’t. Hopefully, you’ll notice a common theme here.

The goals you were successful in achieving had a purpose. Those goals you failed to accomplish did not. In other words, you knew why you put these goals in place, which motivated you to follow through.

Simon Sinek, author of Find Your Why: A Practical Guide for Finding Purpose for You and Your Team, explains:

“Once you understand your WHY, you’ll be able to clearly articulate what makes you feel fulfilled and to better understand what drives your behavior when you’re at your natural best. When you can do that, you’ll have a point of reference for everything you do going forward.”

That, in turn, enables better decision-making and clearer choices.

Advertising

I’ll share with you a recent example of this in my life. Earlier this year, I decided to make my health a bigger priority, specifically losing weight. I set this goal because it gave me more energy at work, improved my sleep, and helped me be a better father—I really didn’t care for all that wheezing every time I played with my kids.

Those factors all gave me a long-term purpose, not a superficial short-term goal like wanting to look good for an event.

Before you start creating an action plan, think about why you’re setting a new goal. Doing so will guide you forward on this journey and give you a North Star to point to when things get hard (and they inevitably will).

2. Write Down Your Goal

If you really want to know how to create an action plan for goals, it’s time to get your goals out of your head and onto a piece of paper. While you can also do this electronically through an app, research has found that you’re 42% more likely to achieve your goal if it’s written down[1].

This is especially true for business owners. If they don’t schedule their time, it’ll be scheduled for them.[2]

When you physically write down a goal, you’re accessing the left side of the brain, which is the literal, logical side. As a result, this communicates to your brain that this is something you seriously want to do.

3. Set a SMART Goal

A SMART goal pulls on a popular system in business management[3]. That’s because it ensures the goal you’ve set is both realistic and achievable. It can also be used as a reference to guide you through your action plan.

Advertising

Use SMART goals to create a goal action plan.

     

    By establishing a SMART goal, you can begin to brainstorm the steps, tasks, and tools you’ll need to make your actions effective.

    • Specific: You need to have specific ideas about what you want to accomplish. To get started, answer the “W” questions: who, what, where, when, and why.
    • Measurable: To make sure you’re meeting the goal, establish tangible metrics to measure your progress. Identify how you’ll collect the data.
    • Attainable: Think about the tools or skills needed to reach your goal. If you don’t possess them, figure out how you can attain them.
    • Relevant: Why does the goal matter to you? Does it align with other goals? These types of questions can help you determine the goal’s true objective — and whether it’s worth pursuing.
    • Time-bound: Whether it’s a daily, weekly, or monthly target, deadlines can motivate us to take action sooner than later.

    Learn more about setting a SMRT goal here: How to Set SMART Goal to Make Lasting Changes in Life

    4. Take One Step at a Time

    Have you ever taken a road trip? You most likely had to use a map to navigate from Point A to Point B. The same idea can be applied to an action plan.

    Like a map, your action plan needs to include step-by-step instructions on how you’ll reach your goal. In other words, these are mini goals that help you get where you need to go.

    For example, if you wanted to lose weight, you’d consider smaller factors like calories consumed and burned, minutes exercised, number of steps walked, and quality of sleep. Each plays a role in weight loss.

    This may seem like a lot of work upfront, but it makes your action plan seem less overwhelming and more manageable. Most importantly, it helps you determine the specific actions you need to take at each stage.

    5. Order Your Tasks by Priority

    With your action steps figured out, you’ll next want to review your list and place your tasks in the order that makes the most sense. This way, you’re kicking things off with the most important step to make the biggest impact, which will ultimately save time.

    Advertising

    For example, if you have a sedentary job and want to lose weight, the first step should be becoming even a little more active. From there, you can add more time to your workout plan.

    The next step could be changing your diet, like having a salad before dinner to avoid overeating, or replacing soda with sparkling water.

    Learn these tips to prioritize better: How to Prioritize Right in 10 Minutes and Work 10X Faster

    6. Schedule Your Tasks

    Setting a deadline for your goal is a must; it prevents you from delaying the start of your action plan. The key, however, is to be realistic. It’s highly unlikely, for example, that you’ll lose 20 pounds within two weeks. It’s even less likely that you’ll keep it off.

    What’s more, you should also assign tasks a start and end date for each action step you’ve created, as well as a timeline for when you’ll complete specific tasks. Adding them to your schedule ensures that you stay focused on these tasks when they need to happen, not letting anything else distract you.

    For example, if you schedule gym time, you won’t plan anything else during that time frame.

    Beware the temptation to double-book yourself—some activities truly can be combined, like a run while talking to a friend, but some can’t. Don’t trick yourself into thinking you can both write and catch up on Netflix simultaneously.

    While you can use a paper calendar or planner, an online calendar may be a better option. You can use it to set deadlines or reminders for when each step needs to be taken, and it can be shared with other people who need to be in the know (like your running buddy or your mentor).

    Advertising

    7. Stay on Track With Healthy Habits

    Without healthy habits, it’s going to be even more challenging to reach your goal. You could hit the gym five days a week, but if you’re grabbing burgers for lunch every day, you’re undoing all your hard work.

    Let’s say your goal is more career-oriented, like becoming a better public speaker. If you practice your speeches at Toastmasters meetings but avoid situations where you’ll need to be unrehearsed—like networking gatherings or community meetings—you’re not helping yourself.

    You have to think about what will help transform you into the person you want to be, not just what’s easiest or most comfortable.

    8. Check off Items as You Go

    You may think you’ve spent a lot of time creating lists. Not only do they help make your goals a reality, but lists also keep your action plan organized, create urgency, and help track your progress. Because lists provide structure, they reduce anxiety.

    There’s something else special about lists of tasks completed. When you cross off a task in your action plan, your brain releases dopamine[4]. This reward makes you feel good, and you’ll want to repeat this feeling.

    If you crossed out on your calendar the days you went to the gym, you’d want to keep experiencing the satisfaction of each bold “X.” That means more motivation to go the gym consistently.

    9. Review and Reset as Necessary

    Achieving any personal goal is a process. Although it would be great if you could reach a goal overnight, it takes time. Along the way, you may experience setbacks. Instead of getting frustrated and giving up, schedule frequent reviews—daily, weekly, or monthly—to see how you’re progressing.

    If you aren’t where you’d hoped to be, you may need to alter your action plan. Rework it so you’re able to reach the goal you’ve set.

    The Bottom Line

    When you want to learn how to set goals and action plans—whether you want to lose weight, learn a new skill, or make more money—you need to create a realistic plan to get you there. It will guide you in establishing realistic steps and time frames to achieve your goal. Best of all, it will keep you on track when you stumble, and we all do.

    More on Goal Action Plans

    Featured photo credit: Estée Janssens via unsplash.com

    Reference

    Read Next