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Having Excellent Problem Solving Skills Can Make You More Successful, These Are Steps You Should Follow

Having Excellent Problem Solving Skills Can Make You More Successful, These Are Steps You Should Follow

Have you noticed that some of the problems you are experiencing either in interpersonal relationships or work, seem to be recurring?

For example, a person who has had some unpleasant arguments with their co-workers in the past, can expect to go through similar struggles moving forward, no matter if they are in a completely different work environment. And the underlying theme of different arguments is the same – that person has a problem to establish a functional communication with their co-workers.

This is just one example, but many of us tend to repeat the problems and some of us eventually start feeling hopeless, thinking it is just our flawed character and there is nothing we could do about it.

Actually, the reason certain problems keep repeating is because we are not using an efficient problem solving technique. Luckily, we can become better problem solvers and therefore, lessen the number of problems we face.

Your life can be seriously affected if you have poor problem solving ability

Whether we’re happy or successful are largely determined by our problem solving ability. If you just leave problems being unsolved, you may suffer in the following ways:

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  • There are countless complicated and ambiguous problems in interpersonal interaction. If we’re not efficient problem solvers, we can hardly clear misunderstanding in communication and get close with people around us.
  • Workplace is where we learn how to tackle different kinds of unexpected problems. If we don’t keep looking for new solutions, our work performance will worsen and we will easily feel frustrated when problems pile up.
  • It is common for us to attribute poor mental health to unpleasant personal experience or genetic factors. But the inability to tackle problems in life can harm our mental health. According to a 1983 study, scientists found that people with weaker ability to deal with interpersonal issues are more prone to depression.[1]

So what are the causes of poor problem solving?

Problem solving is just like other skills we need to master in life. To be good at it, we need to practice it with the right approach. Unfortunately, many of us may not realize the common mistakes we make when solving problems. Here are some examples:

Mistaking symptoms for the real causes of problems

Most of us tend to spend a lot of energy to deal with the symptoms of problems without realizing the real causes. To identify the root causes of a problem, we need to challenge the first conclusion that pops up in our mind and keep asking the right questions until we can see beyond the phenomenon of the problem.

Looking for quick fixes instead of the most effective solutions

It is our tendency to look for quick fixes of problems. This leads us to believe in our intuitive without looking into the causal relationship behind the problem. And that’s why we seldom get to the core of problems and adopts the ineffective solutions.

Relying too much on our knowledge

Finally, we become ineffective problem solvers because of our over-reliance on our knowledge. It is a common misconception that the more we know, the more capable we are to tackle problems. But the fact is mere knowledge doesn’t enable us to become effective problem solvers. What we also need is logical thinking skills, the ability to think critically and creativity.

How to be better at problem solving

In order to become better problem solvers, we need to follow these 4 steps whenever we deal with any problem in life:

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1. Defining the real problem

The first and most important step is to identify the root cause of the problem. One of the most effective approach is 5 whys invented by Sakichi Toyoda in the 1930s.[2] Totaya suggests that by asking “why” for 5 times can help us better identify the core problem.

For example, your problem might be that your business website is not getting enough traffic.

  1. Why is the traffic declining? Content on the website is not engaging to readers.
  2. Why is our content not engaging to readers? Our content doesn’t fit readers’ needs and interests.
  3. Why can’t our content fit readers’ needs and interests? We don’t have much understanding of our readers.
  4. Why don’t we have much understanding of our readers? We haven’t conducted any research in this area.
  5. Why haven’t we conducted any research to understand our readers? We have no resources for research.

The solution – allocating more resources on the research to understand our readers.

Please note that we only apply vertical thinking to delve deep in one possible problem, which is unattractive content in this case. If you think there is another possible reason for declining traffic, you should do another set of 5 whys. By doing this, we can train up our logical thinking skills and so what we see from a problem does not stay at the superficial level.

2. Generating alternatives

After we define the root problem, it is time to find possible solutions. Here’s where we can use the lateral instead of learned, vertical thinking.[3] That means, rather than spending all of our energy and time on transforming one initial idea into a perfect solution, we should rather think of at least ten possible ones and write them down first.

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By doing so, we won’t draw the conclusion too early or limit our choice to the first few ideas that pop up in our minds, Instead, we postpone our decision making and make use of our creativity to generate potentially better options. Although it takes us more time in this stage, we’re more likely to come up with better solutions later on.

3. Evaluating and selecting alternatives

After generating possible solutions, it is time to select the best one. To make sure we make the right decision, we should list the pros and cons of each option and then compare them on the basis of cost and benefit. In this way, you are more able to make rational choice instead of being deceived by your unreliable biased judgement.

4. Implementing solutions

Although you have gone through 3 stages and take many factors into consideration to pick the best solution, you shouldn’t have the false hope that you solution is going to to be perfect. But it’d be good to implement your solution first and then keep evaluating its effectiveness and make adjustments afterwards. Then you have a clearer direction in mind of how to tackle your problem strategically.

Recommended Reading Materials

By now, you are equipped with the efficient problem solving techniques. But if you want to learn more to further improve your problem solving skills, here are two great books you can read for more insights:

Thinking, Fast and Slow

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    This book gives a magnificent insight into two types of thinking going on in our brains, and what conditions each. By giving us background to our behavior, the book helps us become better at understanding our programmed ways of dealing with problems so that we can hopefully find a more effective, unbiased ones.

    Problem Solving 101: A Simple Book for Smart People

      It is a practical, illustrated guide that teaches us critical thinking and resourcefulness in problem solving.

      Reference

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      Published on April 16, 2019

      How Self Care Can Help You Live Your Best Life

      How Self Care Can Help You Live Your Best Life

      When was the last time you did something for yourself?

      Whether it was deciding to treat yourself with a little something or travel for some R&R, how often do you practice self-care?

      Well, as good as above sounds, there’s a common misconception that many of us have about self-care: that it’s only about indulgence and enjoyment.

      However, self-care goes far beyond indulgence. It’s actually about respecting your mind and body, understanding its limits, and being able to take care of every part of yourself, in a holistic way.

      And, you really don’t have to go to extreme measures or do anything specific–like meditating or following a plant based diet–in order to practice self-care. You just have to make sure that what you’re doing is in your best interests.

      So how can you make that happen?

      Below are a few proven methods that will help you become a better version of you. Follow through with these regularly and you’ll be well on your way to living your very best life.

      Listen to Yourself

      The bulk of self-care is knowing yourself.

      This means knowing your body’s limitations, and being in tune with your feelings, emotions and thoughts. So it’s important, then, to know who you are and what you want to do in life, in order to truly say that you know yourself. 

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      What is your purpose?

      Have you ever thought about this question?

      Your purpose doesn’t have to remain the same throughout your life. What you found a purpose in at age 19 would likely be different at age 49.

      In your current situation, think about the different roles that you have – as a working professional, a spouse, a partner, a parent, etc.

      Do you feel like you are fulfilling your purpose through any of these roles?

      All you have to do is ensure that what you’re chasing is meaningful to you; this will bring focus and motivation as you strive to achieve your goals.

      If you have your purpose defined, then that’s awesome! You know what drives you and why.

      But, if you don’t feel like you have a purpose nailed down, it’s good to start by asking why.

      For example, why are you working in your particular job or industry? If the reason is vague or unclear, then your motivational energy will be the same. In which case, you may find yourself not having a direction for where you’re headed in life.

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      If you’d like to learn more about finding your purpose, then I recommend you check out this article:

      How to Get Motivated and Be Happy Every Day When You Wake Up

      Seek Out Continuous Education

      Now, this may seem less common when you think of self-care, but lifelong learning is incredibly useful and an important component of taking care of yourself.

      It’s Super Practical

      Lifelong learning is extremely practical these days and does not require as much effort as it may have in the past. Long gone are the days when you could only find information on something by visiting a library. In this day of the internet, anything you can imagine is at your fingertips.

      You don’t need to physically go to a learning institution to learn. You can watch Youtube videos to learn new skills, take online courses to earn a degree, and scroll through an endless amount of articles, books and journals from reputable news and informative sites.

      When you’re constantly pushing yourself to learn and take up new things, your mental health also improves. Research shows that an active and engaged mind is responsible for diminishing age-related memory loss and improves overall cognitive abilities.

      Your Confidence Will Skyrocket

      You’ll also have improved self worth as it teaches you to step outside of your comfort zone, which will undoubtedly improve your confidence.

      You’ll also connect better with others by expanding your knowledge base. Learning exposes you to a multitude of new ideas and perspectives that you may have otherwise never considered. This also increases your adaptability. Whether it’s at work or just wanting to adapt to society, your peers, and loved ones, life long learning prepares you to take on new challenges.

      You’ll Be More Desired in the Job Market

      Another obvious reason for continuous education, is that your employability will also increase.

      With the ever changing economy, and huge influences from technology, social media, science etc., job descriptions today are moving targets. Assignments and roles change so quickly in response to changing business demands, it becomes a Herculean task to keep a job description database current.

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      In years past, stability was a characteristic of the world of work. Procedures, information, jobs, and organizations were established and provided continuity. Education was completed in the first 14 to 22 years of one’s life, followed by a long career occasionally punctuated by short-term job training.

      Today, however, jobs, companies, and technology are disappearing and being created simultaneously. To remain current and maintain a competitive advantage in the human capital marketplace, an individual is challenged to continually learn.

      People return to school at every age to enrich their skills and knowledge for their current positions. Some even prepare themselves for new jobs or career changes, moving them forward into new opportunities and technology.

      We can be assured that we will be challenged to continue to learn new tasks and information throughout our lives. Successful careers belong to flexible, curious learners who are prepared for opportunities because they know themselves and where they make their best contribution. As Peter Drucker, the father of modern management stated,

      “Knowledge is choice.”

      Lifelong learning also increases social awareness and perspective. To genuinely understand and empathize with others, increase social awareness, and foster strong interpersonal relationships, it’s important to seek out new perspectives. Enhancing the skills that positively impact emotional intelligence can bring even greater happiness and success, both personally and at work; and, this is all part of self-care.

      Improve Your Habits (Both at Work and at Home)

      Now, the last piece of advice I want to introduce to your self-care regimen, is to improve your habits.

      Habits define who you are, and are built up over time. You are what you eat is a great example of this. If you make it a habit to eat foods that nourish your body, rather than make your body feel bad, then you will be much healthier overall.

      Good Habits Allow You to Reach Your Goals

      Since habits dictate your days and nights, such as waking up every morning to get to work before a certain time, or brushing your teeth before bedtime every night, they play a major role in whether we do or do not reach our goals.

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      When you form habits that allow you to progress towards your goals, you’re automatically living a purposeful day, everyday.

      Habits Make Your Time a Priority

      How do you spend your free time? Do you opt to lounge on the couch watching Netflix passively, or do you engage in activities that support your purpose in life?

      It’s natural to waste a lot of time during the day, but fostering good habits will make you set a pattern for how you spend your time and give you the choice of what you choose to spend your time on. By improving your habits, you’ll find that you can be a LOT more productive. When you create good habits, you become more efficient with your time and a lot less is wasted.

      This in essence creates an overall positive influence on your life, allowing you to treat your mind and body well, which is why improving your habits are so important to self-care.

      Your Well Being Comes First

      We live in such a fast-paced society, where we are often so caught up in our work, families, maintaining our social lives, our studies and everything in between. It’s an understatement to say that life can get a little overwhelming at times.

      If you’ve ever watched the safety video onboard a plane, you’ll know that they always ask for a parent or adult to put on the safety mask first, before tending to the child. This may sound selfish, but the fact is that if you truly want to ensure the child’s safety, then your safety needs to come first so that you can protect and care for the child without complications from your end.

      The same goes for self-care. We need to ensure that our well being is priority, so that we can be the best for the people around us.

      Listening to yourself, practicing lifelong learning and improving your habits are steps that you can take to ensure you’re constantly in the best state of mind, alongside the indulgence and rest that you reward yourself with.

      Featured photo credit: Photo by Raychan on Unsplash via unsplash.com

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