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Having Excellent Problem Solving Skills Can Make You More Successful, These Are Steps You Should Follow

Having Excellent Problem Solving Skills Can Make You More Successful, These Are Steps You Should Follow

Have you noticed that some of the problems you are experiencing either in interpersonal relationships or work, seem to be recurring?

For example, a person who has had some unpleasant arguments with their co-workers in the past, can expect to go through similar struggles moving forward, no matter if they are in a completely different work environment. And the underlying theme of different arguments is the same – that person has a problem to establish a functional communication with their co-workers.

This is just one example, but many of us tend to repeat the problems and some of us eventually start feeling hopeless, thinking it is just our flawed character and there is nothing we could do about it.

Actually, the reason certain problems keep repeating is because we are not using an efficient problem solving technique. Luckily, we can become better problem solvers and therefore, lessen the number of problems we face.

Your life can be seriously affected if you have poor problem solving ability

Whether we’re happy or successful are largely determined by our problem solving ability. If you just leave problems being unsolved, you may suffer in the following ways:

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  • There are countless complicated and ambiguous problems in interpersonal interaction. If we’re not efficient problem solvers, we can hardly clear misunderstanding in communication and get close with people around us.
  • Workplace is where we learn how to tackle different kinds of unexpected problems. If we don’t keep looking for new solutions, our work performance will worsen and we will easily feel frustrated when problems pile up.
  • It is common for us to attribute poor mental health to unpleasant personal experience or genetic factors. But the inability to tackle problems in life can harm our mental health. According to a 1983 study, scientists found that people with weaker ability to deal with interpersonal issues are more prone to depression.[1]

So what are the causes of poor problem solving?

Problem solving is just like other skills we need to master in life. To be good at it, we need to practice it with the right approach. Unfortunately, many of us may not realize the common mistakes we make when solving problems. Here are some examples:

Mistaking symptoms for the real causes of problems

Most of us tend to spend a lot of energy to deal with the symptoms of problems without realizing the real causes. To identify the root causes of a problem, we need to challenge the first conclusion that pops up in our mind and keep asking the right questions until we can see beyond the phenomenon of the problem.

Looking for quick fixes instead of the most effective solutions

It is our tendency to look for quick fixes of problems. This leads us to believe in our intuitive without looking into the causal relationship behind the problem. And that’s why we seldom get to the core of problems and adopts the ineffective solutions.

Relying too much on our knowledge

Finally, we become ineffective problem solvers because of our over-reliance on our knowledge. It is a common misconception that the more we know, the more capable we are to tackle problems. But the fact is mere knowledge doesn’t enable us to become effective problem solvers. What we also need is logical thinking skills, the ability to think critically and creativity.

How to be better at problem solving

In order to become better problem solvers, we need to follow these 4 steps whenever we deal with any problem in life:

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1. Defining the real problem

The first and most important step is to identify the root cause of the problem. One of the most effective approach is 5 whys invented by Sakichi Toyoda in the 1930s.[2] Totaya suggests that by asking “why” for 5 times can help us better identify the core problem.

For example, your problem might be that your business website is not getting enough traffic.

  1. Why is the traffic declining? Content on the website is not engaging to readers.
  2. Why is our content not engaging to readers? Our content doesn’t fit readers’ needs and interests.
  3. Why can’t our content fit readers’ needs and interests? We don’t have much understanding of our readers.
  4. Why don’t we have much understanding of our readers? We haven’t conducted any research in this area.
  5. Why haven’t we conducted any research to understand our readers? We have no resources for research.

The solution – allocating more resources on the research to understand our readers.

Please note that we only apply vertical thinking to delve deep in one possible problem, which is unattractive content in this case. If you think there is another possible reason for declining traffic, you should do another set of 5 whys. By doing this, we can train up our logical thinking skills and so what we see from a problem does not stay at the superficial level.

2. Generating alternatives

After we define the root problem, it is time to find possible solutions. Here’s where we can use the lateral instead of learned, vertical thinking.[3] That means, rather than spending all of our energy and time on transforming one initial idea into a perfect solution, we should rather think of at least ten possible ones and write them down first.

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By doing so, we won’t draw the conclusion too early or limit our choice to the first few ideas that pop up in our minds, Instead, we postpone our decision making and make use of our creativity to generate potentially better options. Although it takes us more time in this stage, we’re more likely to come up with better solutions later on.

3. Evaluating and selecting alternatives

After generating possible solutions, it is time to select the best one. To make sure we make the right decision, we should list the pros and cons of each option and then compare them on the basis of cost and benefit. In this way, you are more able to make rational choice instead of being deceived by your unreliable biased judgement.

4. Implementing solutions

Although you have gone through 3 stages and take many factors into consideration to pick the best solution, you shouldn’t have the false hope that you solution is going to to be perfect. But it’d be good to implement your solution first and then keep evaluating its effectiveness and make adjustments afterwards. Then you have a clearer direction in mind of how to tackle your problem strategically.

Recommended Reading Materials

By now, you are equipped with the efficient problem solving techniques. But if you want to learn more to further improve your problem solving skills, here are two great books you can read for more insights:

Thinking, Fast and Slow

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    This book gives a magnificent insight into two types of thinking going on in our brains, and what conditions each. By giving us background to our behavior, the book helps us become better at understanding our programmed ways of dealing with problems so that we can hopefully find a more effective, unbiased ones.

    Problem Solving 101: A Simple Book for Smart People

      It is a practical, illustrated guide that teaches us critical thinking and resourcefulness in problem solving.

      Reference

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      Ana Erkic

      Social Media Consultant, Online Marketing Strategist, Copywriter, CEO and Co-Founder of Growato

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      Last Updated on October 20, 2020

      How to Stop Procrastinating: 11 Practical Ways for Procrastinators

      How to Stop Procrastinating: 11 Practical Ways for Procrastinators

      You have a deadline looming. However, instead of doing your work, you are fiddling with miscellaneous things like checking email, social media, watching videos, surfing blogs and forums. You know you should be working, but you just don’t feel like doing anything.

      We are all familiar with the procrastination phenomenon. When we procrastinate, we squander away our free time and put off important tasks we should be doing them till it’s too late. And when it is indeed too late, we panic and wish we got started earlier.

      The chronic procrastinators I know have spent years of their life looped in this cycle. Delaying, putting off things, slacking, hiding from work, facing work only when it’s unavoidable, then repeating this loop all over again. It’s a bad habit that eats us away and prevents us from achieving greater results in life.

      Don’t let procrastination take over your life. Here, I will share my personal steps on how to stop procrastinating. These 11 steps will definitely apply to you too:

      1. Break Your Work into Little Steps

      Part of the reason why we procrastinate is because subconsciously, we find the work too overwhelming for us. Break it down into little parts, then focus on one part at the time. If you still procrastinate on the task after breaking it down, then break it down even further. Soon, your task will be so simple that you will be thinking “gee, this is so simple that I might as well just do it now!”.

      For example, I’m currently writing a new book (on How to achieve anything in life). Book writing at its full scale is an enormous project and can be overwhelming. However, when I break it down into phases such as –

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      • (1) Research
      • (2) Deciding the topic
      • (3) Creating the outline
      • (4) Drafting the content
      • (5) Writing Chapters #1 to #10,
      • (6) Revision
      • (7) etc.

      Suddenly it seems very manageable. What I do then is to focus on the immediate phase and get it done to my best ability, without thinking about the other phases. When it’s done, I move on to the next.

      2. Change Your Environment

      Different environments have different impact on our productivity. Look at your work desk and your room. Do they make you want to work or do they make you want to snuggle and sleep? If it’s the latter, you should look into changing your workspace.

      One thing to note is that an environment that makes us feel inspired before may lose its effect after a period of time. If that’s the case, then it’s time to change things around. Refer to Steps #2 and #3 of 13 Strategies To Jumpstart Your Productivity, which talks about revamping your environment and workspace.

      3. Create a Detailed Timeline with Specific Deadlines

      Having just 1 deadline for your work is like an invitation to procrastinate. That’s because we get the impression that we have time and keep pushing everything back, until it’s too late.

      Break down your project (see tip #1), then create an overall timeline with specific deadlines for each small task. This way, you know you have to finish each task by a certain date. Your timelines must be robust, too – i.e. if you don’t finish this by today, it’s going to jeopardize everything else you have planned after that. This way it creates the urgency to act.

      My goals are broken down into monthly, weekly, right down to the daily task lists, and the list is a call to action that I must accomplish this by the specified date, else my goals will be put off.

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      Here’re more tips on setting deadlines: 22 Tips for Effective Deadlines

      4. Eliminate Your Procrastination Pit-Stops

      If you are procrastinating a little too much, maybe that’s because you make it easy to procrastinate.

      Identify your browser bookmarks that take up a lot of your time and shift them into a separate folder that is less accessible. Disable the automatic notification option in your email client. Get rid of the distractions around you.

      I know some people will out of the way and delete or deactivate their facebook accounts. I think it’s a little drastic and extreme as addressing procrastination is more about being conscious of our actions than counteracting via self-binding methods, but if you feel that’s what’s needed, go for it.

      5. Hang out with People Who Inspire You to Take Action

      I’m pretty sure if you spend just 10 minutes talking to Steve Jobs or Bill Gates, you’ll be more inspired to act than if you spent the 10 minutes doing nothing. The people we are with influence our behaviors. Of course spending time with Steve Jobs or Bill Gates every day is probably not a feasible method, but the principle applies — The Hidden Power of Every Single Person Around You

      Identify the people, friends or colleagues who trigger you – most likely the go-getters and hard workers – and hang out with them more often. Soon you will inculcate their drive and spirit too.

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      As a personal development blogger, I “hang out” with inspiring personal development experts by reading their blogs and corresponding with them regularly via email and social media. It’s communication via new media and it works all the same.

      6. Get a Buddy

      Having a companion makes the whole process much more fun. Ideally, your buddy should be someone who has his/her own set of goals. Both of you will hold each other accountable to your goals and plans. While it’s not necessary for both of you to have the same goals, it’ll be even better if that’s the case, so you can learn from each other.

      I have a good friend whom I talk to regularly, and we always ask each other about our goals and progress in achieving those goals. Needless to say, it spurs us to keep taking action.

      7. Tell Others About Your Goals

      This serves the same function as #6, on a larger scale. Tell all your friends, colleagues, acquaintances and family about your projects. Now whenever you see them, they are bound to ask you about your status on those projects.

      For example, sometimes I announce my projects on The Personal Excellence Blog, Twitter and Facebook, and my readers will ask me about them on an ongoing basis. It’s a great way to keep myself accountable to my plans.

      8. Seek out Someone Who Has Already Achieved the Outcome

      What is it you want to accomplish here, and who are the people who have accomplished this already? Go seek them out and connect with them. Seeing living proof that your goals are very well achievable if you take action is one of the best triggers for action.

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      9. Re-Clarify Your Goals

      If you have been procrastinating for an extended period of time, it might reflect a misalignment between what you want and what you are currently doing. Often times, we outgrow our goals as we discover more about ourselves, but we don’t change our goals to reflect that.

      Get away from your work (a short vacation will be good, else just a weekend break or staycation will do too) and take some time to regroup yourself. What exactly do you want to achieve? What should you do to get there? What are the steps to take? Does your current work align with that? If not, what can you do about it?

      10. Stop Over-Complicating Things

      Are you waiting for a perfect time to do this? That maybe now is not the best time because of X, Y, Z reasons? Ditch that thought because there’s never a perfect time. If you keep waiting for one, you are never going to accomplish anything.

      Perfectionism is one of the biggest reasons for procrastination. Read more about why perfectionist tendencies can be a bane than a boon: Why Being A Perfectionist May Not Be So Perfect.

      11. Get a Grip and Just Do It

      At the end, it boils down to taking action. You can do all the strategizing, planning and hypothesizing, but if you don’t take action, nothing’s going to happen. Occasionally, I get readers and clients who keep complaining about their situations but they still refuse to take action at the end of the day.

      Reality check:

      I have never heard anyone procrastinate their way to success before and I doubt it’s going to change in the near future. Whatever it is you are procrastinating on, if you want to get it done, you need to get a grip on yourself and do it.

      Bonus: Think Like a Rhino

      More Tips for Procrastinators to Start Taking Action

      Featured photo credit: Malvestida Magazine via unsplash.com

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