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If You Want To Be More Productive, You Need To Stop Work From Expanding

If You Want To Be More Productive, You Need To Stop Work From Expanding

Have you ever decided to refresh your resume, only to see what should be a 30-minute job take weeks? Believe it or not, this has little to do with the nature of the challenge itself, but more your outlook and the amount of time that you allow for completion.

In this post, we will talk about the importance of mind-set and how you can become more productive when completing non time-sensitive tasks.

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Parkinson’s Law: work expands when your give it too much time

The key to improving your productivity and avoiding procrastination is to understand Parkinson’s Law, which is an old adage which declares that ‘work expands so as to fill the time available for its completion’. It is a psychological principle that has inspired numerous studies and pieces of literature, and one that underlines the potential dangers of setting arbitrary time-frames that have little or no bearing on the task in hand.

In practical terms (and expanding our previous example), this means that you may allow yourself a week to complete the task of editing your resume. This is despite the fact that the majority of the required information is already included in the document, while tasks such as refreshing dates and proof-reading should not be particularly consuming.

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Of course, you may set the arbitrary deadline of a week in order to alleviate any pressure that you are feeling, or simply because you need to submit a job application at this time. Affording yourself this unnecessary amount of time is actually counter-productive from a psychological perspective, however, as this increases the perceived complexity of the task and makes it seem more daunting. As the work expands to fill the time allotted, the task becomes harder to complete and in some instances this may even have a detrimental impact on the quality of your input.

Set time box for your every task

The main principle of this law is that the work expands to fill the allotted time, so the establishment of time limits and deadlines is the most effective. This is a process that must starts before tasks are started, as you analyse the requirements of each one and determine a reasonable (but time-frame for completion. As prominent life coach Karen Strunks says,[1] you need to be proactive and determine precisely how long individuals tasks are going, as “if you allow yourself two hours for a task, it will take two hours”.

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This is an important mantra to remember, and in practical terms it should encourage you to establish clearly defined time boxes for every task that you have to do each day.[2] This will help you to instantly accomplish more within a shorter space of time, making your more organised and productive as a result. If you find that some projects are too large to complete within the predetermined time-frame, you should compartmentalise these into smaller tasks that are allotted their own time box.

When it comes to time-management, we have a tendency to allow more time than in necessary to complete relatively simply tasks. There are numerous potential reasons for this, but Parkinson’s Law suggests that this causes the work to expand and fill the allotted time, becoming more complicated and unmanageable as a result.

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Understanding this is the first step to becoming more productive, however, as from here you can be more tenacious when setting time boxes for specific tasks and allow yourself to accomplish more within a short space of time. With this in mind, who knows what more you can achieve in your everyday life simply by adhering to a simple, but often overlooked, psychological principle.

Reference

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Last Updated on July 3, 2020

6 Things To Do Every Day To Ensure You Stick To Your Goals

6 Things To Do Every Day To Ensure You Stick To Your Goals

Sticking to your goals can sometimes be challenging. We all want better health, better careers, and better jobs, and we want to cast an impression on everyone that we are living fulfilled lives.

Yet to reach our goals and make every minute of our time count requires commitment, consistency, and hard work. Setting goals is one thing, but sticking to them is another. We have to observe certain daily practices if we want to get the best out of ourselves.

Here are 6 things that you have to ensure daily to reach your goals.

1. Involve Others

You have to be accountable for the actions you are committing yourself to. Involve everyone around you, get them engaged, and talk to them on how they can help you accomplish your goals.

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When you involve others you feel, you have a responsibility towards them as well as yourself. Every day, make sure you are accountable for sticking to your goals. By joining groups or engaging others, you have more motivation to reach your goals.

For example, if you want to read more, try joining a book club. If you want to be a better entrepreneur, join an entrepreneurial organization.

2. Visualize the Rewards

Reaching a goal can be challenging and sometimes, it can be overwhelming. When the journey becomes tough and difficult, try to stick to visualizing your successes every day.

Wake up to visualize what rewards you will get from sticking to meeting your goals. If you want to lose some pounds, visualize yourself already underweight and benefiting from being underweight. The mind has a way of channeling your body and intentions to sticking to your goals and reaching them.

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3. Break Down Your Goals

Try to break down your goals into tiny chunks. The smaller the size of the goals, the more willing and prepared you are to meet them.

For example, if you find it difficult to get out of the house and take a workout at the gym, why not try to break the goal into making sure you are always dressed for the gym daily? By doing this, you demonstrate that you are moving in the right direction, and you can keep this momentum so you can meet the larger goal.

4. Reward Yourself

For every progress you make daily towards reaching your goals, try to vindicate and reward yourself. By doing this you appreciate yourself and the hard work you have put in for the day.

When you reward yourself, you program yourself to benefit from a larger reward in the future. You also propel yourself to gain daily rewards, which can be enticing and motivating. Rewarding yourself serves as a form of positive reinforcement that reinforces your mind and behavior to stick to your goals and stay motivated.

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5. Measure Your Progress

It is easy to become frustrated when you are not getting instant results. Change can be slow and rewards are not always immediate. Still, progress can be measured even in tiny bits, so take time to look back at where you are coming from.

You don’t have to feel depressed about not making that major progress in an instant. But when you journal or snap pictures to document your progress, no matter how small, you will feel grateful and elated to see what difference you have made from where you are coming from up until now.

6. Believe in the Possibilities

If you don’t even believe in the possibility of reaching your goals, how can you expect yourself to stick to your goals in the first place?

By believing in the possibilities of accomplishing a goal or task, you increase your chance of reaching it and eradicating whatever roadblocks or challenges you may face. Believe in what you can achieve.

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What self-belief has over self-control is that while self-control can be depleted but self-belief cannot. We all have an enormous reservoir of how much we can believe in ourselves.

With believing in ourselves comes perseverance, determination, and desire to reaching our goals. Every day, understand that what you need to keep going is your belief toward achieving your goals. Your goals are reachable if you think you can reach them!

Final Words

Due to circumstances in life, people tend to abandon some of their goals in life. You may also feel this way sometimes. In that case, just come back to this article and remember the 6 ways you can help yourself stick to your goals.

People don’t always reach their goals, but you will never know if you can reach them if you don’t stick to them in the first place. As long as you stick to your goals, there will always be the possibility of you achieving them!

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Featured photo credit: Kelly Sikkema via unsplash.com

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