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5 Ways to Beat Procrastination

5 Ways to Beat Procrastination

Ever have a plan in the works that you just can’t seem to get excited about? Ever have a deadline lacking the “gusto” to get you going? Ever stare at a blank screen wondering what everyone else is up to? Then this post is for you.

In the advent of social media, 4K television, and let’s face it -YouTube – it can be all too easy to play “Hide and Seek” with the multitude of tasks that we have at hand. Life seems to be moving so fast that in order to keep up we must shelf our individual obligations in favor of aimless digital wandering – to our own detriment.

A huge part of the problem in today’s balancing act of life is our increasing inability to “disconnect” and tackle our goals forthright. Assuming that you’re able to pull away from the cord – here are 5 ways to beat procrastination.

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Call Your Own Bluff

A big part of what consumes our focus are the bottomless thoughts of other, more entertaining things that we could be doing instead of what we are supposed to be engaged with. Whether it be exercising, starting that novel you’ve been thinking about, or perhaps even finally sending a message to that person that you have a crush on. As valid and enduring as these things may seem – chances are that they’re non-pressing issues that can be dealt with at a later time. The trick here is to call your own bluff.

Instead of wasting time daydreaming about the “better” things that you could be doing – do them. Indulge your procrastinative thoughts. Usually, the things that we think about doing to avoid what we should be doing are meaningless and relatively inconsequential. Make a deal with yourself that it’s either one or the other – and watch as those pointless thoughts dissolve.

Once faced with the obvious selection of reality versus fantasy, your drive will take effect, and your respective task should be easy to begin. In any case, should you choose latter, (with the distraction solved) you can – at that time – engage your initial responsibility.

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Go For a Walk

All too often we underestimate the power of taking a walk. To the procrastinator, it can seem like a time waster, meaningless, and just down-right boring. Defeat this thought by just getting up and moving. You don’t require a destination, nor do you need much else other than shoes on your feet and clothes on your back.

Walking provides an escape from the space of distraction and a separation from embedded laziness. Give yourself anywhere from fifteen minutes to a full hour to simply leave your home and wander about for a bit. This provides an arena for your action and thoughts to become a singularity. As your ideas wander aimlessly so do you. You’ll find that by doing this, you exhaust the momentum of your inner procrastinator.

Upon returning home with a clear mind – go directly to the task at hand. With your thoughts freed, your focus will become clear and unwavering.

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Why’s and Why Not’s

Should you not have the time to go for a walk or indulge in internal ultimatums, a simple list of why’s and why not’s can be a quick and easy way to sort through the muddled procrastinative mind. This list never has to be put into action. Instead, what writing this down does, is force your mind to focus on that responsibility.

Assuming that your obligation is important, the “why’s” section of your list will undoubtedly be longer than the “why not’s”. In either case, fold that list in half and concentrate on the why’s. Use this as motivation to handle your task, as well as a catalyst of focus should your diluting thoughts return.

Create a Reward

Human beings are complex, yet simple. If you look at anyone around you and honestly at yourself, you’ll find that there are few better functioning systems than ones built on rewards. This never has to be anything monumental – as a matter of fact, it may even work better if the reward is something small and immediate.

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Treat yourself to a snack, purchase something that you can’t justify buying, or create a checklist and bask in the jubilance of crossing it off. Little things can drive motivation, considering that your procrastination often goes unrewarded (or even punished) – a small of token of achievement to work toward, can easily silence the beast of aimless mental wandering.

Accountability

Considering none of the aforementioned advice works, an easy fail-safe method to annihilate procrastination is simply adding accountability. Instead of sitting around and staring at the ceiling, phone a friend or family member close to you, and explain the situation to them. Inform them of the importance of the task at hand, and ask them to hold you accountable for it’s incompletion.

Keep in mind, the friend or family member never really has to do much. The instant that the correspondence is over, the gravity of your responsibility will feel as if it’s been multiplied ten-fold. In essence, you’d be tapping into the human condition known as “fight or flight”. This added pressure will drive ambition, enhance focus, and provide momentum. Though seemingly severe, it’s a great way to kick yourself into high gear.

Conclusion

Procrastination can seem like an unbeatable wall on the path to achieving your goals. Though many may attempt to avoid it by staying habitually active – the truth of the matter is that sometimes the best method is to confront it head-on. With the help of these steps, procrastination will become a worry of the past.

Featured photo credit: Shlomi Yosef via flickr.com

More by this author

Antwan Crump

Novelist, blogger, essayist, podcaster.

What Happens When Ego Closes Our Mind but We Aren’t Aware of It The Hardest Part of Being a Minimalist That Most People Have Overlooked 5 Ways to Beat Procrastination How to Survive the Holidays. 5 Productive Ways to Multitask

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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