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5 Productive Ways to Multitask

5 Productive Ways to Multitask

In this day and age – where production is slowly (but surely) moving to computer programs and various other expedited means – it can be difficult for the average person to keep up. In an attempt to balance the scale- many of us have taken to multitasking as a way of life.

Multitasking has become such a fundamental part of being a functioning person in today’s society that it is now all too common. Having been popularized not only in the workplace but in our daily lives, it can be easy to become lost in the fray of action.

Though some people may have their gripes with the idea of multitasking as a way of life, the fact of the matter is, that sooner or later we will all have to make a place for it in our lives -if for no other reason than to keep up with our peers and societal demands. For those ready to make the transition, here are 5 ways to multitask better.

1. Have a plan

One of the major things that can go wrong in the execution of multitasking, is not having a plan-of-action. The idea of multitasking is to streamline a group of basic tasks in a way that is functional, actionable, and above all time-saving. By not having a plan you are essentially swinging blindly at your responsibilities.

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Rather than rushing to attack all of your obstacles at once, try taking a moment or two to think of the most effective way to begin, progress, and eventually complete your tasks. Remember, it’s never a good idea to sacrifice doing your job properly, in exchange for doing it quickly. Multitasking is meant to assist and improve your day-to-day activity – not hinder it by creating preventable problems. Having a plan of action can help you to avoid plausible complications.

2. Have a goal

Another thing to be aware of before, (or soon after you begin) your activity, is what exactly you are working towards. All too often we see people (in the office, classroom, store, etc.) who appear to be burnt out – yet are overly persistent in their need to exhaust themselves. They’re often times flustered, agitated, and generally absent-minded in their actions.

Though there could be several issues at work here – more often times than not – you will find that this is a person dead-set on completing tasks, yet they have no end-game. Their goal is to simply run until their tank is empty. This is never a good idea.

By having a goal in mind throughout the day, you provide yourself with a proper pace, clear thought, and an ability to execute precise action – because you are fully aware of exactly what needs to be done. Don’t allow the lure of seeming busy to tempt you into wildly running in circles. Set a proper goal and stick to it. Once your tasks are completed, then you can decide whether or not to add to your to-do list. Remember, those other people may look busy, but at the end of the day – it will be obvious who was more efficient, effective, and above all productive.

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3. Plan your breaks

As a sort of tangent to the previous advice – plan your break. The midday lunch break, the fifteen-minute rest, or even a moment to collect your thoughts – are all crucial parts of getting through the day smoothly. While multitasking, it can become extremely easy to get lost in the days “goings -on”. To battle this, it is recommended that instead of waiting for your stomach to growl, your body to ache, or your mind to fog – plan a break for yourself around a time that you know that you’d normally need one.

If you’re unsure when this time is, or have an eclectic schedule – attempt to isolate a similar block of time every day, and protect it. This respite will help you to power through the day’s obstacles, helping you to more easily see what’s left to accomplish, it also allows for any recalibration of your plan – if necessary.

Don’t sell it short. Breaks are not strictly for the lazy or tired. In fact, you may find that it’s the deciding factor between completing your day’s responsibilities – or not.

4. Be Present

A mistake all too common (particularly in the workplace) when concerning multitasking, is the idea that it’s okay, or even advantageous  to “zone” out into your work. This, unfortunately is untrue. Sure, if you’re an artist of sorts, it can be fun and beneficial to “lose yourself” in your project – but in the real world, it’s imperative to remain aware, vigilant, and responsive.

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When you are going without a goal, or have a plan that is not readily adaptable to new information, you are putting yourself in a position where you are vulnerable to making simple mistakes. The lack of attention to the changing environment could not only throw your entire plan of multitasking off the rails but also lead to some dire consequences.

Stay mentally present when you’re multitasking, save the daydreaming for your breaks.

5. Know when to shut off

As mentioned at the beginning of this piece, it can be easy to bring the habit of multitasking with you throughout the day. From work to home – efficiency can be addicting. It is because of this that it’s important to know when to “shut off”.

Have your daily goals set, and once you meet them – take it easy. Remember that the only reason we strive for efficient and effective execution is to save time and energy for the things in life that should not be expedited. We are multitasking to assist our downtime. Never forget to take a moment each day to appreciate your life, the people in it, and all that it’s allowed you to enjoy. That’s one thing that the machines will never have over us.

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Work hard. Live harder.

Featured photo credit: Carrie Smith via flickr.com

More by this author

Antwan Crump

Novelist, blogger, essayist, podcaster.

What Happens When Ego Closes Our Mind but We Aren’t Aware of It The Hardest Part of Being a Minimalist That Most People Have Overlooked 5 Ways to Beat Procrastination How to Survive the Holidays. 5 Productive Ways to Multitask

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Last Updated on December 9, 2019

5 Simple Ways to Relieve Stress Effectively

5 Simple Ways to Relieve Stress Effectively

Everyone experiences mental stress at one time or another. Maybe you’re starting a new career, job, or business, or you feel incredibly overwhelmed between work, parenting, and your love life (or a lack of it). It could even be that you simply feel that you have way too much to do and not enough time to do it,  plus, on top of everything, nothing seems to be going the way it should!

Yup, we all experience mental stress from time-to-time, and that’s okay as long as you have the tools, techniques and knowledge that allow you to fully relieve it once it comes.

Here are 5 tips for relieving mental stress when it comes so you can function at your best while feeling good (and doing well) in work, love, or life:

1. Get Rationally Optimistic

Mental stress starts with your perception of your experiences. For instance, most people get stressed out when they perceive their reality as “being wrong” in some way. Essentially, they have a set idea of how things “should be” at any given moment, and when reality ends up being different (not even necessarily bad), they get stressed.

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This process is simply a result of perception and can be easily “fixed” by recognizing that although life might not always be going as YOU think it should, it’s still going as it should—for your own benefit.

In fact, once you fully recognize that everything in your life ultimately happens for your own growth, progress, and development—so you can achieve your goals and dreams—your perception works in your favor. You soon process and respond to your experience of life differently, for your advantage. That’s the essence of becoming “rationally optimistic.”

The result: no more mental stress.

2. Unplug

Just like you might need to unplug your computer when it starts acting all crazy, you should also “unplug” your mind.

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How on earth do you unplug your mind? Simple: just meditate.

It isn’t nearly difficult or complicated as some people think, so, if you don’t already meditate, give it a try. Whether you meditate for 5 minutes, 30 minutes, or 2 hours, this is a surefire way to reduce mental stress.

Meditation has been scientifically proven to relax your body (resulting in less mental stress), while also reducing anxiety and high blood pressure.

3. Easy on the Caffeine

Yes, we know, we know—everyone loves a nice java buzz, and that’s okay, but there’s a fine line between a small caffeine pick-me-up and a racing heart and mind that throws you into a frenzy of mental stress.

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Try giving up caffeine for a while and see how you feel. And, if that’s completely out of the question for you, at least try to minimize it. You might find that lots of your mental stress mysteriously “disappears” as your caffeine intake goes down.

4. Attack Mental Stress Via the Back Door

That’s right: your body and mind are part of the whole being, and are constantly influencing and affecting each other. If you’re experiencing a lot of mental stress, try to reduce it by calming your body down—a calm body equals a calmer mind.

How do you calm your body down and reduce physical stress? A  great way to reduce physical stress (thereby reducing mental stress) is to take natural supplements that are proven to reduce stress and anxiety while lifting your mood. Three good ones to look into are kava-kava, St John’s wort, and rhodiola rosea:

  • Kava-kava is a natural plant known to have mild sedative properties, and you should be able to find it at your natural health food store or vitamin store. It’s available in capsules or liquid extract form.
  • St John’s wort is a natural flower used to treat depression. Again, it’s found at your local health store in capsules or liquid. Because it uplifts mood (enabling you to see the brighter side of all experiences) it helps relieve mental stress as well.
  • Rhodiola rosea is a natural plant shown to reduce stress and uplift mood, and Russian athletes have been using it forever. Like the other two supplements mentioned, rhodiola rosea can be found at your natural health store in capsule or liquid form.

While these supplements are all natural and can be very helpful for most people, always check with your health care provider first as they can cause side-effects depending on your current health situation etc.

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5. Good Old-Fashioned Exercise

This tip has been around forever because it works. Nothing relieves mental stress like running, kickboxing—you name it. Anything super-physical will wipe out most of your mental stresses once the exercise endorphins (happy chemicals) are released into your brain.

The result: mental stress will be gone!

So, if you’re feeling overwhelmed or just plain stressed, try using some of the above tips. You can even print this out or save it to refer to regularly.

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Featured photo credit: Radu Florin via unsplash.com

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