Advertising
Advertising

5 Productive Ways to Multitask

5 Productive Ways to Multitask

In this day and age – where production is slowly (but surely) moving to computer programs and various other expedited means – it can be difficult for the average person to keep up. In an attempt to balance the scale- many of us have taken to multitasking as a way of life.

Multitasking has become such a fundamental part of being a functioning person in today’s society that it is now all too common. Having been popularized not only in the workplace but in our daily lives, it can be easy to become lost in the fray of action.

Though some people may have their gripes with the idea of multitasking as a way of life, the fact of the matter is, that sooner or later we will all have to make a place for it in our lives -if for no other reason than to keep up with our peers and societal demands. For those ready to make the transition, here are 5 ways to multitask better.

1. Have a plan

One of the major things that can go wrong in the execution of multitasking, is not having a plan-of-action. The idea of multitasking is to streamline a group of basic tasks in a way that is functional, actionable, and above all time-saving. By not having a plan you are essentially swinging blindly at your responsibilities.

Advertising

Rather than rushing to attack all of your obstacles at once, try taking a moment or two to think of the most effective way to begin, progress, and eventually complete your tasks. Remember, it’s never a good idea to sacrifice doing your job properly, in exchange for doing it quickly. Multitasking is meant to assist and improve your day-to-day activity – not hinder it by creating preventable problems. Having a plan of action can help you to avoid plausible complications.

2. Have a goal

Another thing to be aware of before, (or soon after you begin) your activity, is what exactly you are working towards. All too often we see people (in the office, classroom, store, etc.) who appear to be burnt out – yet are overly persistent in their need to exhaust themselves. They’re often times flustered, agitated, and generally absent-minded in their actions.

Though there could be several issues at work here – more often times than not – you will find that this is a person dead-set on completing tasks, yet they have no end-game. Their goal is to simply run until their tank is empty. This is never a good idea.

By having a goal in mind throughout the day, you provide yourself with a proper pace, clear thought, and an ability to execute precise action – because you are fully aware of exactly what needs to be done. Don’t allow the lure of seeming busy to tempt you into wildly running in circles. Set a proper goal and stick to it. Once your tasks are completed, then you can decide whether or not to add to your to-do list. Remember, those other people may look busy, but at the end of the day – it will be obvious who was more efficient, effective, and above all productive.

Advertising

3. Plan your breaks

As a sort of tangent to the previous advice – plan your break. The midday lunch break, the fifteen-minute rest, or even a moment to collect your thoughts – are all crucial parts of getting through the day smoothly. While multitasking, it can become extremely easy to get lost in the days “goings -on”. To battle this, it is recommended that instead of waiting for your stomach to growl, your body to ache, or your mind to fog – plan a break for yourself around a time that you know that you’d normally need one.

If you’re unsure when this time is, or have an eclectic schedule – attempt to isolate a similar block of time every day, and protect it. This respite will help you to power through the day’s obstacles, helping you to more easily see what’s left to accomplish, it also allows for any recalibration of your plan – if necessary.

Don’t sell it short. Breaks are not strictly for the lazy or tired. In fact, you may find that it’s the deciding factor between completing your day’s responsibilities – or not.

4. Be Present

A mistake all too common (particularly in the workplace) when concerning multitasking, is the idea that it’s okay, or even advantageous  to “zone” out into your work. This, unfortunately is untrue. Sure, if you’re an artist of sorts, it can be fun and beneficial to “lose yourself” in your project – but in the real world, it’s imperative to remain aware, vigilant, and responsive.

Advertising

When you are going without a goal, or have a plan that is not readily adaptable to new information, you are putting yourself in a position where you are vulnerable to making simple mistakes. The lack of attention to the changing environment could not only throw your entire plan of multitasking off the rails but also lead to some dire consequences.

Stay mentally present when you’re multitasking, save the daydreaming for your breaks.

5. Know when to shut off

As mentioned at the beginning of this piece, it can be easy to bring the habit of multitasking with you throughout the day. From work to home – efficiency can be addicting. It is because of this that it’s important to know when to “shut off”.

Have your daily goals set, and once you meet them – take it easy. Remember that the only reason we strive for efficient and effective execution is to save time and energy for the things in life that should not be expedited. We are multitasking to assist our downtime. Never forget to take a moment each day to appreciate your life, the people in it, and all that it’s allowed you to enjoy. That’s one thing that the machines will never have over us.

Advertising

Work hard. Live harder.

Featured photo credit: Carrie Smith via flickr.com

More by this author

Antwan Crump

Novelist, blogger, essayist, podcaster.

What Happens When Ego Closes Our Mind but We Aren’t Aware of It The Hardest Part of Being a Minimalist That Most People Have Overlooked 5 Ways to Beat Procrastination How to Survive the Holidays. 5 Productive Ways to Multitask

Trending in Home

1 10 Small Changes To Make Your House Feel Like A Home 2 30 Awesome DIY Projects that You’ve Never Heard of 3 5 Reasons Why Tidying Your Room Can Change Your Life 4 25 Really Cool Cat Furniture Design Ideas Every Cat Owner Needs 5 Scientists Discover Why You Should Take Off Your Shoes Before Entering Your Home

Read Next

Advertising
Advertising
Advertising

Last Updated on January 21, 2020

The Best Way to Create a Vision for the Life You Want

The Best Way to Create a Vision for the Life You Want

Creating a vision for your life might seem like a frivolous, fantastical waste of time, but it’s not: creating a compelling vision of the life you want is actually one of the most effective strategies for achieving the life of your dreams. Perhaps the best way to look at the concept of a life vision is as a compass to help guide you to take the best actions and make the right choices that help propel you toward your best life.

your vision of where or who you want to be is the greatest asset you have

    Why You Need a Vision

    Experts and life success stories support the idea that with a vision in mind, you are more likely to succeed far beyond what you could otherwise achieve without a clear vision. Think of crafting your life vision as mapping a path to your personal and professional dreams. Life satisfaction and personal happiness are within reach. The harsh reality is that if you don’t develop your own vision, you’ll allow other people and circumstances to direct the course of your life.

    Advertising

    How to Create Your Life Vision

    Don’t expect a clear and well-defined vision overnight—envisioning your life and determining the course you will follow requires time, and reflection. You need to cultivate vision and perspective, and you also need to apply logic and planning for the practical application of your vision. Your best vision blossoms from your dreams, hopes, and aspirations. It will resonate with your values and ideals, and will generate energy and enthusiasm to help strengthen your commitment to explore the possibilities of your life.

    What Do You Want?

    The question sounds deceptively simple, but it’s often the most difficult to answer. Allowing yourself to explore your deepest desires can be very frightening. You may also not think you have the time to consider something as fanciful as what you want out of life, but it’s important to remind yourself that a life of fulfillment does not usually happen by chance, but by design.

    It’s helpful to ask some thought-provoking questions to help you discover the possibilities of what you want out of life. Consider every aspect of your life, personal and professional, tangible and intangible. Contemplate all the important areas, family and friends, career and success, health and quality of life, spiritual connection and personal growth, and don’t forget about fun and enjoyment.

    Advertising

    Some tips to guide you:

    • Remember to ask why you want certain things
    • Think about what you want, not on what you don’t want.
    • Give yourself permission to dream.
    • Be creative. Consider ideas that you never thought possible.
    • Focus on your wishes, not what others expect of you.

    Some questions to start your exploration:

    • What really matters to you in life? Not what should matter, what does matter.
    • What would you like to have more of in your life?
    • Set aside money for a moment; what do you want in your career?
    • What are your secret passions and dreams?
    • What would bring more joy and happiness into your life?
    • What do you want your relationships to be like?
    • What qualities would you like to develop?
    • What are your values? What issues do you care about?
    • What are your talents? What’s special about you?
    • What would you most like to accomplish?
    • What would legacy would you like to leave behind?

    It may be helpful to write your thoughts down in a journal or creative vision board if you’re the creative type. Add your own questions, and ask others what they want out of life. Relax and make this exercise fun. You may want to set your answers aside for a while and come back to them later to see if any have changed or if you have anything to add.

    Advertising

    What Would Your Best Life Look Like?

    Describe your ideal life in detail. Allow yourself to dream and imagine, and create a vivid picture. If you can’t visualize a picture, focus on how your best life would feel. If you find it difficult to envision your life 20 or 30 years from now, start with five years—even a few years into the future will give you a place to start. What you see may surprise you. Set aside preconceived notions. This is your chance to dream and fantasize.

    A few prompts to get you started:

    • What will you have accomplished already?
    • How will you feel about yourself?
    • What kind of people are in your life? How do you feel about them?
    • What does your ideal day look like?
    • Where are you? Where do you live? Think specifics, what city, state, or country, type of community, house or an apartment, style and atmosphere.
    • What would you be doing?
    • Are you with another person, a group of people, or are you by yourself?
    • How are you dressed?
    • What’s your state of mind? Happy or sad? Contented or frustrated?
    • What does your physical body look like? How do you feel about that?
    • Does your best life make you smile and make your heart sing? If it doesn’t, dig deeper, dream bigger.

    It’s important to focus on the result, or at least a way-point in your life. Don’t think about the process for getting there yet—that’s the next stepGive yourself permission to revisit this vision every day, even if only for a few minutes. Keep your vision alive and in the front of your mind.

    Advertising

    Plan Backwards

    It may sound counter-intuitive to plan backwards rather than forwards, but when you’re planning your life from the end result, it’s often more useful to consider the last step and work your way back to the first. This is actually a valuable and practical strategy for making your vision a reality.

    • What’s the last thing that would’ve had to happen to achieve your best life?
    • What’s the most important choice you would’ve had to make?
    • What would you have needed to learn along the way?
    • What important actions would you have had to take?
    • What beliefs would you have needed to change?
    • What habits or behaviors would you have had to cultivate?
    • What type of support would you have had to enlist?
    • How long will it have taken you to realize your best life?
    • What steps or milestones would you have needed to reach along the way?

    Now it’s time to think about your first step, and the next step after that. Ponder the gap between where you are now and where you want to be in the future. It may seem impossible, but it’s quite achievable if you take it step-by-step.

    It’s important to revisit this vision from time to time. Don’t be surprised if your answers to the questions, your technicolor vision, and the resulting plans change. That can actually be a very good thing; as you change in unforeseeable ways, the best life you envision will change as well. For now, it’s important to use the process, create your vision, and take the first step towards making that vision a reality.

    Featured photo credit: Matt Noble via unsplash.com

    Read Next