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5 Productive Ways to Multitask

5 Productive Ways to Multitask

In this day and age – where production is slowly (but surely) moving to computer programs and various other expedited means – it can be difficult for the average person to keep up. In an attempt to balance the scale- many of us have taken to multitasking as a way of life.

Multitasking has become such a fundamental part of being a functioning person in today’s society that it is now all too common. Having been popularized not only in the workplace but in our daily lives, it can be easy to become lost in the fray of action.

Though some people may have their gripes with the idea of multitasking as a way of life, the fact of the matter is, that sooner or later we will all have to make a place for it in our lives -if for no other reason than to keep up with our peers and societal demands. For those ready to make the transition, here are 5 ways to multitask better.

1. Have a plan

One of the major things that can go wrong in the execution of multitasking, is not having a plan-of-action. The idea of multitasking is to streamline a group of basic tasks in a way that is functional, actionable, and above all time-saving. By not having a plan you are essentially swinging blindly at your responsibilities.

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Rather than rushing to attack all of your obstacles at once, try taking a moment or two to think of the most effective way to begin, progress, and eventually complete your tasks. Remember, it’s never a good idea to sacrifice doing your job properly, in exchange for doing it quickly. Multitasking is meant to assist and improve your day-to-day activity – not hinder it by creating preventable problems. Having a plan of action can help you to avoid plausible complications.

2. Have a goal

Another thing to be aware of before, (or soon after you begin) your activity, is what exactly you are working towards. All too often we see people (in the office, classroom, store, etc.) who appear to be burnt out – yet are overly persistent in their need to exhaust themselves. They’re often times flustered, agitated, and generally absent-minded in their actions.

Though there could be several issues at work here – more often times than not – you will find that this is a person dead-set on completing tasks, yet they have no end-game. Their goal is to simply run until their tank is empty. This is never a good idea.

By having a goal in mind throughout the day, you provide yourself with a proper pace, clear thought, and an ability to execute precise action – because you are fully aware of exactly what needs to be done. Don’t allow the lure of seeming busy to tempt you into wildly running in circles. Set a proper goal and stick to it. Once your tasks are completed, then you can decide whether or not to add to your to-do list. Remember, those other people may look busy, but at the end of the day – it will be obvious who was more efficient, effective, and above all productive.

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3. Plan your breaks

As a sort of tangent to the previous advice – plan your break. The midday lunch break, the fifteen-minute rest, or even a moment to collect your thoughts – are all crucial parts of getting through the day smoothly. While multitasking, it can become extremely easy to get lost in the days “goings -on”. To battle this, it is recommended that instead of waiting for your stomach to growl, your body to ache, or your mind to fog – plan a break for yourself around a time that you know that you’d normally need one.

If you’re unsure when this time is, or have an eclectic schedule – attempt to isolate a similar block of time every day, and protect it. This respite will help you to power through the day’s obstacles, helping you to more easily see what’s left to accomplish, it also allows for any recalibration of your plan – if necessary.

Don’t sell it short. Breaks are not strictly for the lazy or tired. In fact, you may find that it’s the deciding factor between completing your day’s responsibilities – or not.

4. Be Present

A mistake all too common (particularly in the workplace) when concerning multitasking, is the idea that it’s okay, or even advantageous  to “zone” out into your work. This, unfortunately is untrue. Sure, if you’re an artist of sorts, it can be fun and beneficial to “lose yourself” in your project – but in the real world, it’s imperative to remain aware, vigilant, and responsive.

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When you are going without a goal, or have a plan that is not readily adaptable to new information, you are putting yourself in a position where you are vulnerable to making simple mistakes. The lack of attention to the changing environment could not only throw your entire plan of multitasking off the rails but also lead to some dire consequences.

Stay mentally present when you’re multitasking, save the daydreaming for your breaks.

5. Know when to shut off

As mentioned at the beginning of this piece, it can be easy to bring the habit of multitasking with you throughout the day. From work to home – efficiency can be addicting. It is because of this that it’s important to know when to “shut off”.

Have your daily goals set, and once you meet them – take it easy. Remember that the only reason we strive for efficient and effective execution is to save time and energy for the things in life that should not be expedited. We are multitasking to assist our downtime. Never forget to take a moment each day to appreciate your life, the people in it, and all that it’s allowed you to enjoy. That’s one thing that the machines will never have over us.

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Work hard. Live harder.

Featured photo credit: Carrie Smith via flickr.com

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Antwan Crump

Novelist, blogger, essayist, podcaster.

What Happens When Ego Closes Our Mind but We Aren’t Aware of It The Hardest Part of Being a Minimalist That Most People Have Overlooked 5 Ways to Beat Procrastination How to Survive the Holidays. 5 Productive Ways to Multitask

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Last Updated on February 15, 2019

Why Is Goal Setting Important to a Truly Fulfilling Life?

Why Is Goal Setting Important to a Truly Fulfilling Life?

In Personal Development-speak, we are always talking about goals, outcomes, success, desires and dreams. In other words, all the stuff we want to do, achieve and create in our world.

And while it’s important for us to know what we want to achieve (our goal), it’s also important for us to understand why we want to achieve it; the reason behind the goal or some would say, our real goal.

Why is goal setting important?

1. Your needs and desire will be fulfilled.

Sometimes when we explore our “why”, (why we want to achieve a certain thing) we realize that our “what” (our goal) might not actually deliver us the thing (feeling, emotion, internal state) we’re really seeking.

For example, the person who has a goal to lose weight in the belief that weight loss will bring them happiness, security, fulfillment, attention, popularity and the partner of their dreams. In this instance, their “what” is weight-loss and their “why” is happiness (etc.) and a partner.

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Six months later, they have lost the weight (achieved their goal) but as is often the case, they’re not happier, not more secure, not more confident, not more fulfilled and in keeping with their miserable state, they have failed to attract their dream partner.

After all, who wants to be with someone who’s miserable? They achieved their practical goal but still failed to have their needs met.

So they set a goal to lose another ten pounds. And then another. And maybe just ten more. With the destructive and erroneous belief that if they can get thin enough, they’ll find their own personal nirvana. And we all know how that story ends.

2. You’ll find out what truly motivates you

The important thing in the process of constructing our best life is not necessarily what goals we set (what we think we want) but what motivates us towards those goals (what we really want).

The sooner we begin to explore, identify and understand what motivates us towards certain achievements, acquisitions or outcomes (that is, we begin moving towards greater consciousness and self awareness), the sooner we will make better decisions for our life, set more intelligent (and dare I say, enlightened) goals and experience more fulfilment and less frustration.

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We all know people who have achieved what they set out to, only to end up in the same place or worse (emotionally, psychologically, sociologically) because what they were chasing wasn’t really what they were needing.

What we think we want will rarely provide us with what we actually need.

3. Your state of mind will be a lot healthier

We all set specific goals to achieve/acquire certain things (a job, a car, a partner, a better body, a bank balance, a title, a victory) because at some level, most of us believe (consciously or not) that the achievement of those goals will bring us what we really seek; joy, fulfilment, happiness, safety, peace, recognition, love, acceptance, respect, connection.

Of course, setting practical, material and financial goals is an intelligent thing to do considering the world we live in and how that world works.

But setting goals with an expectation that the achievement of certain things in our external, physical world will automatically create an internal state of peace, contentment, joy and total happiness is an unhealthy and unrealistic mindset to inhabit.

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What you truly want and need

Sometimes we need to look beyond the obvious (superficial) goals to discover and secure what we really want.

Sadly, we live in a collective mindset which teaches that the prettiest and the wealthiest are the most successful.

Some self-help frauds even teach this message. If you’re rich or pretty, you’re happy. If you’re both, you’re very happy. Pretty isn’t what we really want; it’s what we believe pretty will bring us. Same goes with money.

When we cut through the hype, the jargon and the self-help mumbo jumbo, we all have the same basic goals, desires and needs:

Joy, fulfilment, happiness, safety, peace, recognition, love, acceptance, respect, connection.

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Nobody needs a mansion or a sport’s car but we all need love.

Nobody needs massive pecs, six percent body-fat, a face lift or bigger breasts but we all need connection, acceptance and understanding.

Nobody needs to be famous but we all need peace, calm, balance and happiness.

The problem is, we live in a culture which teaches that one equals the other. If only we lived in a culture which taught that real success is far more about what’s happening in our internal environment, than our external one.

It’s a commonly-held belief that we’re all very different and we all have different goals — whether short term or long term goals. But in many ways we’re not, and we don’t; we all want essentially the same things.

Now all you have to do is see past the fraud and deception and find the right path.

Featured photo credit: Unsplash via unsplash.com

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