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5 Tips to Reduce Business Travel Expenses

5 Tips to Reduce Business Travel Expenses

Business travel can be quite an expensive affair. China and the United States alone contributed to nearly $600 billion US dollars worth of business travel last year. It is estimated that close to 16 percent of all international trips and 34 percent of domestic trips are for business purposes. Besides the cost of the flying itself, traveling for business also includes the cost of hotels, cabs, and airport transfers. All of this can easily add up, especially if you are a bootstrapped business traveler. In this article, we will take a look at five ways to minimize the cost of business travel.

1. Fly the Same Airline/Alliance

It can be tempting to fly the cheapest airline each time you travel., but in doing so, you are denying yourself an opportunity to accumulate frequent flyer miles. By sticking to one airline (or alliance), you get to quickly accumulate airline miles that may be redeemed for free flights in future.

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There are a few things to remember here. First, you may sign up for more than one frequent flyer program so that even if you fly a different airline each time, you still get to accumulate miles. Secondly, many frequent flyer programs allow their members to redeem miles for flights that they have already flown. So in case you have already flown an airline a few times recently, remember to sign up and redeem these miles as well.

2. Use Off-Site Parking

Domestic business trips seldom last more than a couple of days. For such short trips, hiring a cab for airport transfer can work out to be expensive. For instance, if you are in Los Angeles, the average trip to the airport from LA downtown could be $50 (that is, $100 both ways). Shuttles are cheaper but inconvenient since they may not always fly from your neighborhood.

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A great alternative is driving your own car to and from the airport, but with the daily parking rates hovering between $25 to $30 in most major airports, this may not be the cheapest option either. For long-term savings, a good idea is to use off-site parking services that are located conveniently close to major airports.

The average off-site parking cost is $15 per day, and this is just half the price of airport parking. If you run a business with 100 trips each month and assume each trip is two days long, you could potentially save as much as $3000 each month by just using these offsite parking services.

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3. Book Hotel Chains

Most business travelers are aware of frequent flyer miles, and use it to save money. These travelers often fail to seek similar loyalty rewards from the hotels that they stay in. If you are someone who travels across the country or the world, a good way to save money is by booking rooms in hotel chains instead of stand-alone establishments. Such loyalty not only helps you save money, but can also help you win favors from the hotel management in terms of preferred rooms or extra amenities.

4. Avoid Cash

A business traveler to San Francisco is estimated to spend $509.50 each day on an average for food, car rental and hotel. At a national level too, the average daily cost for meals and car rentals work out to around $96.89 and $46.89 respectively.

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A great way to save money is by avoiding cash completely during business trips. Using corporate cards earns you reward points that may be redeemed in future for other purchases. For instance, Amex cards routinely reward you with 1 point for every dollar spent. Which means, twenty days in San Francisco would earn you enough points to cover the cost of a flight from San Francisco to Los Angeles.

5. Create a Travel Calendar

Your travel dates may depend on a multitude of factors, and this may make it difficult to book your trips in advance. But if you are a sales manager traveling the country to simply meet with your regional associates or to keep in touch with your clients, making last minute bookings may work out to be expensive.

A good idea is to prepare a travel calendar that you can share with your associates and clients in advance so that they may schedule their appointments accordingly. A travel calendar also helps you identify peak travel times for specific routes which you may avoid. For instance, international trips to India may be expensive during the local festival season in October, while similar trips to China may be expensive during their new year in February. A travel calendar helps you prepare for such expensive seasons in advance.

Featured photo credit: Pexels via pexels.com

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Anand Srinivasan

Marketing Consultant

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Published on October 8, 2018

13 Incredibly Useful Tactics to Help You to Stick to Your Family Budget

13 Incredibly Useful Tactics to Help You to Stick to Your Family Budget

Are you having trouble sticking to a family budget? You aren’t alone.

Budgeting is difficult. Creating one is hard enough, but actually sticking to it is a whole other issue. Things come up. Desires and cravings happen. And the next thing you know, budgets break.

So how can you stick to a family budget? Here are 13 tips to make it easier.

1. Choose a major category each month to attack

As the saying goes, “Rome wasn’t built in a day.” With that in mind, one approach to help you get into the habit of sticking to a budget is simply starting slow.

Spend too much on Starbucks runs, eat out too often, and have an out-of-this-world grocery bill? Choose one bad habit and attack.

By choosing one behavior to focus on, you’ll prevent yourself from being overwhelmed. You’ll also experience small victories, which help you gain positive momentum. This momentum can then carry over into your overall budget.

2. Only make major purchases in the morning

If you’re making large purchases in the evening, there’s a good chance you’re doing so after a long day and you’re probably tired.

Why does this matter? Because our judgement tends to be off when tired – our willpower is compromised.

Instead, only make major purchasing decisions in the morning when you’re energized and refreshed. Your brain will be firing on all cylinders and your resolve will be high. You’re less likely to give in and settle at this point.

3. Don’t go to the grocery store hungry

Have trouble with impulse buys at the grocery store? If so, there’s a good chance you’re going grocery shopping while hungry.

The problem here is that when you’re hungry, everything looks good. So you’re more likely to make split decisions on things that aren’t on your grocery list.

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Instead, make sure you eat prior to your grocery store trip. Then take your list, along with your full stomach, and go shopping. Notice how food doesn’t look quite so good when you’re not fighting cravings.

4. Read one-star reviews for products

Is there a product you just have to have (but maybe not really)? Check out the one-star reviews.

By reading all the horrible reviews, you may be able to basically trick yourself into deciding that the product isn’t worth your time and money.

Next thing you know, you didn’t make the purchase, you saved the money, and you feel good about the decision.

5. Never buy anything you put in an online shopping cart until the next day

If you are making a purchase online, it’s typically a two-step process. First, you click “Add to Cart” and then you go in to review your cart and pay.

The problem is that there not typically much reviewing during step two. It’s generally click pay and there you go. However, this is the perfect point to stop for reflection.

Once you add to your cart, your best bet is to step away until the next day. Let the item sit there and grow cold, so to speak.

This gives you a night to “sleep on it” and decide if you really want and need to spend that money. If you wake up the next day and still find the purchase viable, then perhaps it’s time to go for it.

6. Don’t save your credit card info on any site you shop on

One of the other pitfalls of shopping online is that fact that most sites ask you to save your credit card information.

While the sites will frame it as a method of convenience, the truth is they know you’ll spend more money in the long run if your credit card information is saved.

The “convenience” takes away one last decision-making point in the purchasing process. True, it’s a pain to get out your credit card and enter the information every time. But guess what? That’s the point. If that inconvenience helps you stay on budget, then it’s worth it. Which leads into the next tip.

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7. Tape an “impulse buy” reminder to your credit card

Credit cards make spending much easier than cash. When you spend cash, you can literally see your wallet emptying. A credit card comes out, then goes back in. No harm, no foul.

That’s why it’s a good idea to tape a reminder to your credit card. Customize a message that is something along the lines of “do you really need this?” or “does it fit the budget?”

That way when you pull out the card, you get one last reminder to help you question your decision and stick to your budget.

8. Only use gift cards to shop on Amazon

Amazon is probably the easiest place online to blow money. It’s just so easy to click and buy. However, one way you can slow the process down is buy only using gift cards. Here’s how it works.

If you plan on making a purchase on Amazon, go to the grocery store and purchase a pre-loaded Amazon gift card of the proper amount. There’s no convenience fee, so you literally pay for the money you’ll spend.

Now take that gift card home and load it to your Amazon account. There’s your money to spend.

Why does this help? It makes you have to purposely go to the score and purchase the card in order to purchase the item. That’s a pretty deliberate thing that takes some time, commitment, and thought.

This process will effectively kill the impulse buy.

9. Budget using cash and envelopes

As mentioned earlier, it’s a lot harder to spend cash than swipe a credit card. You can take this even farther by using only cash, and separating that cash by budget category.

Create an envelope for each category and stick the cash in there at the beginning of each month. When the envelope is empty, no more spending on that category, unless you borrow from another (be careful of that approach).

This can be pretty helpful for people that have a hard time following transactions in their checking account, or keeping a budgeting spreadsheet.

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The envelopes simplify the tracking process, leaving no room for error. Nothing hides from you because it’s tangible in the envelopes in front of you.

10. Join a like-minded group

Making the decision to stick to something like budgeting is difficult. It takes long-term commitment.

You’re going to feel weak sometimes. And sometimes you may fail. That said, support from others can help strengthen resolve.

Support can come from a spouse or a friend, but they won’t always have the exact same goal in mind. That’s why it’s a good idea to join a support group that’s likeminded.

No need to pay here, as there are tons of free communities that fit the bill online.

For example, reddit has multiple subreddits that deal with budgeting and frugal living. You can follow, subscribe, and get active in those communities.

This will open your eyes to new tips and strategies, keep your goal fresh on your mind, and help you realize there are others dealing with the same struggles and being successful.

11. Reward Yourself

When you set a budget, it’s usually with a large goal in mind. Maybe you want to be debt free, or perhaps you want to see $10,000 in your savings account.

Whatever the case, the end goal is great, but the end is often far away, making it hard to see the end of the tunnel.

With that in mind, it’s a good idea to set mini-goals along the way. This helps you still look at the big picture but have something that’s attainable in the short-term to help with momentum.

But don’t stop there – set rewards for yourself when you reach that small goal. Maybe it’s an extra meal out. Or a new pair of shoes.

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Whatever the case, this gives you something in the near future to look forward to, which can help with the fatigue that can result in pursuing long-term goals.

12. Take the Buddhist approach

You don’t have to be a Buddhist to recognize some of the wisdom in the teachings. One of the tenets of the philosophy involves accepting that we can’t have everything we want. And that’s okay.

Sometimes you won’t feel good. Sometimes you’ll have cravings. You can’t deny them. But you can recognize them, accept them, and let them pass by. Then you move on.

Apply this to the times you want to do things that will break your budget. You’re going to have the desire to eat out when you shouldn’t. You might want to stay out and spend too much at happy hour with your work friends.

The feelings will come. Recognize them, accept them, but let them go.

13. Set up automatic drafts to savings

If you wait until you’ve spent all your budgeted money to deposit money into savings, guess what? You probably aren’t going to put any money into savings.

It’s too easy to see that as extra money and end up using it to treat yourself.

Instead, set up automatic savings withdrawals. That way, the money is marked and gone before you can even think about it. It becomes a non-issue. It’s no longer “extra.” It’s just savings.

Conclusion

Sticking to a budget can be difficult. No one is denying that.

However, if you can do a few things to set yourself up for success, and put some practices in place to curb impulse buys, then you can (and will!) be successful sticking to your family budget.

Featured photo credit: rawpixel via unsplash.com

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