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8 Tasks You Should Be Delegating

8 Tasks You Should Be Delegating

Recent studies have shown that multitasking isn’t just bad for your productivity, but also your intelligence. A study at the University of London found that IQ drops of 15 points for multitasking men lowered their scores to the average range of an 8-year-old child.

In other words, every time you send an email whilst on a conference call, you’re severely damaging your cognitive ability. If there’s ever been an excuse to start doing less, this is it. It’s better for you and better for your business.

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Here are eight tasks you should be delegating:

1. Diary Management

Anyone who leads a hectic lifestyle will know that the only way to succeed and remain sane is to have a well organised diary, but that takes time and careful consideration. It’s not just a case of packing every hour of every day with meetings and phone calls, you need to factor in travelling time, preparation time, level of importance and personal considerations. Handing over your diary to a personal assistant is instantly more efficient and stress-relieving.

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2. Research

Research can be interesting and important, but few entrepreneurs have the time to wade through all the irrelevant information that clogs up the web. Asking someone to help out with preliminary research filters out anything unnecessary so that you receive and read only the best bits. Plus you can assign someone to keep tabs on a particular industry development so that you stay informed on what’s happening without having to do the leg work.

3. Social Media

Social media is an all-consuming job. To stay on top of all the different platforms, latest trends, updates and customer interaction, you need to be constantly active and innovative. Most small businesses lack the expertise to do social media really well, which results in an ineffective and even damaging strategy. Considering that social media is probably the largest influencer now on customers and potential clients, it’s worth investing in the help of a professional. Plus it means you don’t have to keep constantly racking your brains for something original to post on Instagram.

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4. Accounting

Keeping a company’s or your own personal accounts in order is absolutely vital, but requires patience and again, time. Plus if you’re not clued up on numbers and the most recent regulations or you’re rushing through to get it finished, you risk doing it wrong and facing stiff consequences. You’re much better to hand over the burden to someone else, who can handle the day to day dealings and can keep you advised on anything important that’s going on.

5. Event Planning

Whether a new product launch, office drinks, wedding or children’s birthday party, event planning is one of the most stressful tasks we handle professionally and personally, especially if we’re trying to squeeze it in around everything else that’s going on in our lives. Delegating doesn’t have to mean relinquishing all control, it just means allowing someone else to chase the caterers, book the venue and post the invitations. When it’s a roaring success, you reap the glory.

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6. Personal Admin

This includes pretty much anything that’s necessary to keep your life on track from finding a babysitter, booking a gym class, a restaurant, a hotel, a massage, returning an item of clothing, sending flowers or doing the online weekly shop. Essentially all the things that put a pause on the momentum of our day. Imagine if you never had to do all that reserving, calling and emailing but for once, you got to just enjoy yourself instead?

7. Formatting

We waste hours playing around with the formatting of a document, presentation or booklet to make it look vaguely presentable when we could just be sending the information across to someone else who can make it look amazing in half the time. It will save you the frustration and could dramatically improve your’s and your company’s image.

8. Filing

Filing seems like such a small task to handle, but actually takes up a huge amount of your time, particularly if you’re the kind of person who pushes it all to one side “to do later”. Delegate to someone who can stay on top of it; you’ll thank yourself later.

Featured photo credit: Damien Zaleski via unsplash.com

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Richard Walton

Founder of AVirtual

Boost your creativity, be more productive Hitchhiker by Atlas Green Why asking for help isn’t the same as giving in The Secret to Productivity: Work Less, Get More Done Clearing the office to clear the mind 8 Tasks You Should Be Delegating

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Last Updated on October 16, 2019

Invaluable Lessons You Can Learn From Your Mistakes

Invaluable Lessons You Can Learn From Your Mistakes

Do you like making mistakes?

I certainly don’t.

Making mistakes is inevitable. Wouldn’t it be wonderful if we could be at ease with them?

Perhaps there is a way to think of them differently and see their benefits.

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Why Mistakes Feel Dangerous

Mistakes often feel dangerous. Throughout human history, our errors have often been treated as dangerous for a variety of reasons:

  • Our vulnerability. We have limited and fragile support systems. When those systems fail, people often lose their lives.
  • Real dangers. Nature can be dangerous, and making mistakes can put us at the mercy of nature and its animal residents seeking a meal.
  • Ignorance. Many cultures scapegoats someone whenever there is a failure of some kind. Scapegoating can be serious and deadly.
  • Order. Many societies punish those who do not conform to the prevailing orthodoxy and treat difference and non-conformity as a mistake. Even our brains flash an error message whenever we go against prevailing social norms.

We have a history of handling mistakes and failure in an unpleasant way. Since each of us carries our human history with us, it can be a challenge to overcome the fear of making mistakes.

If we can embrace the reality of mistakes, we can free ourselves to be more creative in our lives and dig up some interesting insights.

Why We Can’t Avoid Making Mistakes

Many people operate under the notion that making mistakes is an aberration, a mistake if you will. You can call it perfectionism but it is a more substantial problem. It is really a demand for order and continuity.

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When we think we can eliminate mistakes, we are often working from a perspective that sees the world as a fixed place. The world, however, is not so obliging. Like it or not, the world, and everything in it, is constantly changing.

Change is more constant and pervasive than we can see with our own eyes which is why we often miss it. Our bodies are constantly changing. The natural conditions of the earth change constantly as well. Everything, including economic and cultural systems have life cycles. Everything is in a constant state of flux.

We cannot see all of the changes going on around us since rates of change vary. Unfortunately, when we try to create a feeling of certainty and solidity in our lives or operate from the illusion of stability and order, we are fighting reality and our natural evolution which is built on adapting to change.

It is better to continually bend into this reality rather than fight every change we experience. Fighting it can cause us to make more mistakes. Finding the benefits in change can be useful and help us minimize unnecessary mistakes.

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Lessons Learned from Making Mistakes

Life has so many uncertainties and variables that mistakes are inevitable. Fortunately, there are many things you can learn from making mistakes.

Here is a list of ways to harness the mistakes you make for your benefit.

  1. Point us to something we did not know.
  2. Reveal a nuance we missed.
  3. Deepen our knowledge.
  4. Tell us something about our skill levels.
  5. Help us see what matters and what does not.
  6. Inform us more about our values.
  7. Teach us more about others.
  8. Let us recognize changing circumstances.
  9. Show us when someone else has changed.
  10. Keep us connected to what works and what doesn’t work.
  11. Remind us of our humanity.
  12. Spur us to want to better work which helps us all.
  13. Promote compassion for ourselves and others.
  14. Teach us to value forgiveness.
  15. Help us to pace ourselves better.
  16. Invite us to better choices.
  17. Can teach us how to experiment.
  18. Can reveal a new insight.
  19. Can suggest new options we had not considered.
  20. Can serve as a warning.
  21. Show us hidden fault lines in our lives which can lead us to more productive arrangements.
  22. Point out structural problems in our lives.
  23. Prompt us to learn more about ourselves.
  24. Remind us how we are like others.
  25. Make us more humble.
  26. Help us rectify injustices in our lives.
  27. Show us where to create more balance in our lives.
  28. Tell us when the time to move on has occurred.
  29. Reveal where our passion is and where it is not.
  30. Expose our true feelings.
  31. Bring out problems in a relationship.
  32. Can be a red flag for our misjudgments.
  33. Point us in a more creative direction.
  34. Show us when we are not listening.
  35. Wake us up to our authentic selves.
  36. Can create distance with someone else.
  37. Slow us down when we need to.
  38. Can hasten change.
  39. Reveal our blind spots.
  40. Are the invisible made visible.

Reframe Reality to Handle Mistakes More Easily

The secret to handling mistakes is to:

  • Expect them as part of the process of growth and development.
  • Have an experimental mindset.
  • Think in evolutional rather than fixed terms.

When we accept change as the natural structure of the world, our vulnerability and humanness lets us work with the ebb and flow of life.

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When we recognize the inevitability of mistakes as part of the ongoing experiment which life is, then we can relax more. In doing so we may make fewer of them.

It also helps to keep in mind that trial and error is an organic natural way of living. It is how we have evolved over time. It is better to be with our natural evolution than to fight it and make life harder.

When we adopt an evolutional mindset and see ourselves as part of the ongoing human experiment, we can appreciate that all that has been built up over time which includes the many mistakes our ancestors have made over thousands of years. Each one of us today is a part of that human tradition of learning and experimenting,

Mistakes are part of the trial and error, experimental nature of life. The more you adopt the experimental, evolutional frame, the easier it becomes to handle mistakes.

Handling mistakes well can help you relax and enjoy all aspects of life more.

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Featured photo credit: Sarah Kilian via unsplash.com

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