Advertising
Advertising

8 Tasks You Should Be Delegating

8 Tasks You Should Be Delegating

Recent studies have shown that multitasking isn’t just bad for your productivity, but also your intelligence. A study at the University of London found that IQ drops of 15 points for multitasking men lowered their scores to the average range of an 8-year-old child.

In other words, every time you send an email whilst on a conference call, you’re severely damaging your cognitive ability. If there’s ever been an excuse to start doing less, this is it. It’s better for you and better for your business.

Advertising

Here are eight tasks you should be delegating:

1. Diary Management

Anyone who leads a hectic lifestyle will know that the only way to succeed and remain sane is to have a well organised diary, but that takes time and careful consideration. It’s not just a case of packing every hour of every day with meetings and phone calls, you need to factor in travelling time, preparation time, level of importance and personal considerations. Handing over your diary to a personal assistant is instantly more efficient and stress-relieving.

Advertising

2. Research

Research can be interesting and important, but few entrepreneurs have the time to wade through all the irrelevant information that clogs up the web. Asking someone to help out with preliminary research filters out anything unnecessary so that you receive and read only the best bits. Plus you can assign someone to keep tabs on a particular industry development so that you stay informed on what’s happening without having to do the leg work.

3. Social Media

Social media is an all-consuming job. To stay on top of all the different platforms, latest trends, updates and customer interaction, you need to be constantly active and innovative. Most small businesses lack the expertise to do social media really well, which results in an ineffective and even damaging strategy. Considering that social media is probably the largest influencer now on customers and potential clients, it’s worth investing in the help of a professional. Plus it means you don’t have to keep constantly racking your brains for something original to post on Instagram.

Advertising

4. Accounting

Keeping a company’s or your own personal accounts in order is absolutely vital, but requires patience and again, time. Plus if you’re not clued up on numbers and the most recent regulations or you’re rushing through to get it finished, you risk doing it wrong and facing stiff consequences. You’re much better to hand over the burden to someone else, who can handle the day to day dealings and can keep you advised on anything important that’s going on.

5. Event Planning

Whether a new product launch, office drinks, wedding or children’s birthday party, event planning is one of the most stressful tasks we handle professionally and personally, especially if we’re trying to squeeze it in around everything else that’s going on in our lives. Delegating doesn’t have to mean relinquishing all control, it just means allowing someone else to chase the caterers, book the venue and post the invitations. When it’s a roaring success, you reap the glory.

Advertising

6. Personal Admin

This includes pretty much anything that’s necessary to keep your life on track from finding a babysitter, booking a gym class, a restaurant, a hotel, a massage, returning an item of clothing, sending flowers or doing the online weekly shop. Essentially all the things that put a pause on the momentum of our day. Imagine if you never had to do all that reserving, calling and emailing but for once, you got to just enjoy yourself instead?

7. Formatting

We waste hours playing around with the formatting of a document, presentation or booklet to make it look vaguely presentable when we could just be sending the information across to someone else who can make it look amazing in half the time. It will save you the frustration and could dramatically improve your’s and your company’s image.

8. Filing

Filing seems like such a small task to handle, but actually takes up a huge amount of your time, particularly if you’re the kind of person who pushes it all to one side “to do later”. Delegate to someone who can stay on top of it; you’ll thank yourself later.

Featured photo credit: Damien Zaleski via unsplash.com

More by this author

Richard Walton

Founder of AVirtual

Boost your creativity, be more productive Hitchhiker by Atlas Green Why asking for help isn’t the same as giving in The Secret to Productivity: Work Less, Get More Done Clearing the office to clear the mind 8 Tasks You Should Be Delegating

Trending in Productivity

1 Your Beliefs About Success May Be Holding You Back 2 10 Websites To Learn Something New In 30 Minutes A Day 3 7 Most Difficult Languages In The World to Learn For English Speakers 4 7 Ways Learning a Language Will Make You a Better Person 5 8 Life-Changing Skills You Can Learn in Less Than 6 Months

Read Next

Advertising
Advertising
Advertising

Published on June 19, 2019

Your Beliefs About Success May Be Holding You Back

Your Beliefs About Success May Be Holding You Back
Pause for a moment and think about how you would describe success.

If your description is dominated by money or status, then your image of success is faulty.

For example, there are countless people who have these assets but don’t feel successful. Some of these people have enormous amounts of disposable income, but work so many hours during the day that they have no life beyond their work.

Would you regard these people as successful?

At first glance, I likely wouldn’t.

And, then there are the endless celebrities who go from fame to failure (think bankruptcy, addictions and worse).

Are they successful?

Probably not.

In truth, success is about happiness and fulfillment in life.

But, there is more than one definition of success. Just look at the above example of the person who worked too hard to spend their money. If they’re happy with their life, then we shouldn’t criticize their version of success.

So how about you? Do you have a clear definition of what success looks like for you?

If you don’t, you’ll be constantly chasing someone else’s idea of success, and could find yourself totally unfulfilled and miserable.

The good news is that over the next few minutes, I’m going to give you the tools you need to build a crystal clear picture of YOUR SUCCESS.

Positive Thinking

With the right attitude, anything can seem possible.

For instance, if you’re fed up with your job, but do nothing to change it, then you’ll likely be stuck there for years to come. But, if you see the job as a stepping stone to something bigger and better, then not only will you enjoy your work more, but you’ll have something positive to aim towards (e.g., a promotion or new job).

The example above demonstrates a little-known factor of success… suffering!

Yes, suffering may be a negative thing that most people go out of their way to avoid; but successful people use suffering as a springboard to big achievements. Mindset really does separate the losers from the winners.

Another thing you can do, is to gradually build up your positivity and confidence by tracking your progress towards your goals. And, each time you accomplish something – however small – be sure to celebrate it!

This is a great way to propel you towards success.

The Purpose of a Purpose

What is your purpose in life?

These are questions I suggest you spend some time thinking about. To help you find the answers, consider the following:

If you just seek a career, all you will find is a career.

But, if you seek a purpose, you’ll find something much more than a career – you’ll find your calling. And when you’ve found this, and you begin following it, you’ll be firmly in the middle of the happiness, satisfaction and success zone.

This is backed by science, with research showing that people who have a purpose and meaning in life have an increase in:[1]
  • Overall well-being
  • Mental and physical health
  • Resiliency
  • Self-esteem

But, don’t mistake seeking happiness and success as your purpose. These things are a natural result of following your purpose – but shouldn’t be your focal point.

Austrian Neurologist and Holocaust survivor Viktor Frankl said it well:

“It is the very pursuit of happiness, that thwarts happiness.”

What about YOUR purpose?

If you’re struggling to identify it, look for the things in your life that you’re good at, enthuse you, and provide a benefit to the world.

Becoming a Better You

Are your beliefs holding you back?

If yes, here are three things you can do RIGHT NOW to break out of your mind trap:

  1. Boost Your Confidence: you can do this by overcoming challenges that come your way. For example, if you have a fear of public speaking, face this challenge head-on by agreeing to do regular presentations for your company, or by joining a public speaking organization like Toastmasters International. Speak in public often enough, and your fear of it will plunge like a river going over a waterfall.
  2. Develop Healthy Habits: I’m talking about positive habits that will serve you day in, day out. Habits such as lifelong learning, eating well, and waking up early. When these things are automatic for you, you’ll reap incredible benefits from them. Take eating well, for example. You’ll feel better. You’ll look better. And you’ll have way more energy to make things happen in your life.
  3. Invoke the Magic of Goal Setting: Without goals, you’ll drift through life like a plastic bottle in the sea. But with goals, you’ll be like a 100m sprinter running towards the finishing line. Goals really are powerful tools. They’ll direct your focus and energy, and will allow you to track your progress in life. I recommend the SMART goal-setting method (find out about this here).

And, always remember… don’t compare yourself to others; only compare yourself to who you were yesterday.

Each step you take forward is making you a better version of you.

Success Is Self-Love

I encourage you to take the tips I’ve shared in this article and put them into action in your life. Ideally, starting right now!

Firstly, transform your mindset by facing up to challenges and overcoming them. Then spend time to discover your purpose. And, once you’ve found it – start following it.

Becoming a better version of you will take some time, but will be worth the wait. Not only will you reach into untapped potential in your life, but you’ll also develop respect and love for yourself along the way.

So don’t let your beliefs hold you back anymore. BREAK FREE from them and start enjoying a happy, healthy and successful life.

Featured photo credit: Razvan Chisu via unsplash.com

Reference

Read Next