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8 Tasks You Should Be Delegating

8 Tasks You Should Be Delegating

Recent studies have shown that multitasking isn’t just bad for your productivity, but also your intelligence. A study at the University of London found that IQ drops of 15 points for multitasking men lowered their scores to the average range of an 8-year-old child.

In other words, every time you send an email whilst on a conference call, you’re severely damaging your cognitive ability. If there’s ever been an excuse to start doing less, this is it. It’s better for you and better for your business.

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Here are eight tasks you should be delegating:

1. Diary Management

Anyone who leads a hectic lifestyle will know that the only way to succeed and remain sane is to have a well organised diary, but that takes time and careful consideration. It’s not just a case of packing every hour of every day with meetings and phone calls, you need to factor in travelling time, preparation time, level of importance and personal considerations. Handing over your diary to a personal assistant is instantly more efficient and stress-relieving.

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2. Research

Research can be interesting and important, but few entrepreneurs have the time to wade through all the irrelevant information that clogs up the web. Asking someone to help out with preliminary research filters out anything unnecessary so that you receive and read only the best bits. Plus you can assign someone to keep tabs on a particular industry development so that you stay informed on what’s happening without having to do the leg work.

3. Social Media

Social media is an all-consuming job. To stay on top of all the different platforms, latest trends, updates and customer interaction, you need to be constantly active and innovative. Most small businesses lack the expertise to do social media really well, which results in an ineffective and even damaging strategy. Considering that social media is probably the largest influencer now on customers and potential clients, it’s worth investing in the help of a professional. Plus it means you don’t have to keep constantly racking your brains for something original to post on Instagram.

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4. Accounting

Keeping a company’s or your own personal accounts in order is absolutely vital, but requires patience and again, time. Plus if you’re not clued up on numbers and the most recent regulations or you’re rushing through to get it finished, you risk doing it wrong and facing stiff consequences. You’re much better to hand over the burden to someone else, who can handle the day to day dealings and can keep you advised on anything important that’s going on.

5. Event Planning

Whether a new product launch, office drinks, wedding or children’s birthday party, event planning is one of the most stressful tasks we handle professionally and personally, especially if we’re trying to squeeze it in around everything else that’s going on in our lives. Delegating doesn’t have to mean relinquishing all control, it just means allowing someone else to chase the caterers, book the venue and post the invitations. When it’s a roaring success, you reap the glory.

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6. Personal Admin

This includes pretty much anything that’s necessary to keep your life on track from finding a babysitter, booking a gym class, a restaurant, a hotel, a massage, returning an item of clothing, sending flowers or doing the online weekly shop. Essentially all the things that put a pause on the momentum of our day. Imagine if you never had to do all that reserving, calling and emailing but for once, you got to just enjoy yourself instead?

7. Formatting

We waste hours playing around with the formatting of a document, presentation or booklet to make it look vaguely presentable when we could just be sending the information across to someone else who can make it look amazing in half the time. It will save you the frustration and could dramatically improve your’s and your company’s image.

8. Filing

Filing seems like such a small task to handle, but actually takes up a huge amount of your time, particularly if you’re the kind of person who pushes it all to one side “to do later”. Delegate to someone who can stay on top of it; you’ll thank yourself later.

Featured photo credit: Damien Zaleski via unsplash.com

More by this author

Richard Walton

Founder of AVirtual

Boost your creativity, be more productive Hitchhiker by Atlas Green Why asking for help isn’t the same as giving in The Secret to Productivity: Work Less, Get More Done Clearing the office to clear the mind 8 Tasks You Should Be Delegating

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Published on August 25, 2019

How to Find Your North Star

How to Find Your North Star

Most of us are familiar with the concept of a North Star–it’s the star  (currently Polaris) that helps travelers on their journeys… acting as a guide to keep them on track. And, I firmly believe that we all have our own individual North Stars as well, which act in a similar fashion.

When I talk about a North Star, I’m referring to a life purpose. If you don’t have one, you’ll be lost in life. But, if you do have one, you’ll have a guiding light that keeps you firmly on track for fulfillment and success.

A life purpose is exactly as it sounds: a purpose that drives your life. For example, think of a famous athlete or musician such as Michael Jordan or Ed Sheeran. People like this live to express their physical, mental and artistic abilities. They’re passionate, energetic — and they know what they want to achieve in life. In other words, they’re following their North Star.

So how about you? Have you discovered your life purpose? Or are you simply drifting aimlessly on an ocean of wishful thinking?

Why We Should Seek out and Embrace a North Star

American author Denis Waitley said:  “Winners are people with definite purpose in life.”

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In my experience, this is absolutely correct. Winners know what they want, and they have a plan on how to get it.

If you’re struggling to achieve the level of success and happiness that you’d like, then you may need to spend some time to find and embrace your North Star (see the next section for help with this).

What benefits will following your North Star give you? Well, first, you’ll develop an almost super-human ability to overcome and defeat obstacles that come your way. This is because, you’ll be fixated on your end goal and won’t allow small things to stop you from getting there.

Let me give you an example of this:

You’ve decided you want to learn electric guitar. You purchase the relevant equipment (guitar, amp, leads, picks, etc.), and you subscribe to an online guitar tutorial site. For the first few weeks, things go well, and you make solid progress. However, unexpectedly, you break the top string on your guitar while playing.

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If you were just casually dabbling with learning how to play guitar, then the hassle of purchasing a new string — and learning how to fit it on your guitar — could be enough to end your fledgling hobby. But, if you were set on being a proficient guitarist, perhaps even a professional musician, then you certainly wouldn’t allow this obstacle to stop you in your tracks. On the contrary, you’d most likely head off straight to your nearest music shop to pick up a few packs of replacement strings, watch a YouTube video on how to fit it, and then carry right on with your playing! And, the next time you break a string, you won’t miss a beat.

Can you see now how a North Star (or big goal) can give you incredible energy, drive and persistence?

It’s the difference between a care-free attitude and a must-do attitude. The former will cause you to drift through life; the latter will keep you firmly on track to reach your desired destination.

A North Star is really just a greater overall goal that will allow you to align smaller, achievable goals to it. For instance, if you want to become a school teacher, you’ll need to pass your grades to go to college, then pass your college exams, then gain the appropriate work experience — and then attempt to secure a job. Without completing each of these steps, you’ll never make it to the front of a classroom.

In other words, big goals only become manageable when we break them down into smaller, bite-sized chunks. If you attempted to join a professional basketball team, for example, but you’d never played before, you’d be laughed off the court. But, if you trained hard, found a great coach, and had a burning desire to make it — the right doors would probably open for you.

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Let me ask you a question: Do you currently feel a little lost or unsure about your future?

If you do, don’t worry. Once you start following your North Star, all the other stars will begin to align for you! You’ll be able to keep your mind on the bigger picture, and you’ll understand the best actions to take in life to realize your dream. And, when you do this, your confidence will inevitably grow, you’ll give your health a boost.[1] In a research-backed article by Psychological Science, it reveals that following a life purpose can even help you live longer.[2] You’ll also feel energized by your progress in pursuing goals that genuinely mean something to you.

5 Things That Can Help You Find Your North Star

So are you ready to discover your purpose?

If yes, then read on to find out five ways that will help you do this: 

1. Break free from mental limitations— You know what I mean, your inner voice that keeps telling you that you’re not good enough to do or achieve the things you dream of.

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2. Ask yourself these questions: What do you love to do? What activities set your soul on fire? If money was no object, how would you spend your time?

3. Think back to when you were a child — What things brought you immense satisfaction at that time? And, were there things you loved to do, but adults told you to forget about them? …perhaps a dream about becoming an actor, dancer or astronaut?

4. Spend time in contemplation — Dwell on the answers to the above questions for as long as you need. And, then wait for answers to come into your mind. This may take minutes, hours, days or even weeks.

5. Listen to that feeling deep in your bones — You’ll instinctively know when your life purpose has been revealed to you. It will feel right to you, and it’ll also excite you to begin taking action.

Finding your North Star is a crucial first step on your journey to success, but navigating your way to it is a whole different challenge. To help you with this, check out my recent article: Need a Breakthrough from the Limitations Holding you Back?

Featured photo credit: Heidi Sandstrom via unsplash.com

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