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Here’s Why Writing Down Your Goals Really Does Work

Here’s Why Writing Down Your Goals Really Does Work

According to a USA Today report on New Years’ resolutions, people who write down their resolutions are more likely to keep them than people who simply think or talk about them — even if the only difference between these two groups of people is the act of writing their goals down beforehand.

It turns out that the seemingly simple act of writing unlocks all sorts of psychological and personal dynamics which translate to real tangible results. We’re talking more than a 100% difference in results.

Pay attention to the following factors. They spell out why writing down your goals, whether they’re smaller short-term goals or “Big Picture” long-term ones, dramatically increases the chances you’ll actually achieve whatever it is you set out to do.

Increased Motivation

Too many people subconsciously believe that simply thinking about doing something is as good as actually acting on it. They confuse thinking, deliberation, and analysis with action. Don’t get me wrong: when you’re setting up goals, you should research. You should get enough information so you can make a truly informed decision.

The problem? People often confuse analysis and information-gathering with taking action on their goals. They psychologically fool themselves into thinking that since they are sifting through all this data, they can hold off on actually getting off the fence and putting their money where their mouths are.

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Writing your plans and spelling them out with a step-by-step breakdown is the next best thing to having a life coach cheer you on every day. It increases your motivation to actually start acting on your goals. Too much analysis and information-gathering, on the other hand, can leave you with a vaguely defined conception of what your goal should be. In fact, it’s not uncommon for people suffering from “analysis paralysis” to have absolutely no concrete goals. Their objective is so ill-defined, free-ranging, and formless that they end up feeling less motivated.

There is no sense of urgency, so they keep gathering information and end up no closer to achieving anything of real value — even after spending a huge amount of time, effort, and even money.

Narrowed Focus

“Where your focus goes, your energy flows.”

I can’t emphasize this enough. If you are focused on something, it’s easier to direct your time, energy, and concentration toward it. Accordingly, writing down your goals enables you to clearly identify what to focus your time, money, and resources on. All other potential priorities are set aside and you can concentrate on what truly matters.

This focus increases the chances you’ll get a return on your efforts. This focus also increases the value of your return on effort and prevents you from easily being thrown off track.

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Clear Benchmarks

If you are fuzzy regarding the things you wish to achieve, it’s too easy to give yourself excuses for failure. In fact, if your goals are ambiguous enough (largely because they aren’t written down), you can fool yourself into thinking that almost any kind of result is a “success.”

Of course, if you were completely honest with yourself, you’d know that there are results that are way more desirable than most developments you get from your efforts. Sadly, it’s hard to stay focused on these true results if your goals remain fuzzy and flexible due to the fact that you haven’t written them down.

Written goals demand certain results. Since you can see the specific results you should be aiming for, it is harder for you to fudge your results. You end up making less excuses and you set yourself up for real progress.

Reduced Stress

Since written goals are clearer and easier to pin down than if they were just in your mind, your overall stress levels go down. When you keep yourself guessing as to what your objectives should be, it is too easy to stress out.

On the one hand, you might be mentally defining your objectives to be broader than they really are. This means you have a lot more things to worry about.

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On the other hand, you can think of your ill-defined unwritten goals in such limited terms that when challenges arise, you freak out. You kick yourself for not having thought of certain contingencies ahead of time. You end up spending more money and time on fires you could have taken out earlier (or prevented from breaking out entirely) if you had only written down your goals.

Small Wins

There’s no such thing as an impossible goal. Let me repeat that again just in case it didn’t sink in with you: there’s no such thing as an impossible goal. The only thing that would make a goal impossible to achieve is its timeline or schedule. These are two totally different factors: timeline/deadline and goal.

If you don’t believe me, just think back to the late 1950s Space Race between the Soviet Union and the United States. When Kennedy boldly said that the US would put a man on the moon, a lot of people the world over thought he was crazy. In their minds, a manned lunar mission was the stuff of fantasies. Fast forward only a few years later and the world went crazy over live television footage of Neil Armstrong on the moon’s surface. The moral of the story? There are no impossible goals.

When you write down your goals, you can break them down into smaller, easier-to-schedule modules. The more you can break a goal down into modules that fit a realistic timeline, the more realistic and achievable your goals become. It’s hard to turn your goals into modules if you don’t write them down. You might end up missing an important detail.

Better Systems

Successful people are able to achieve success (and maintain it) by building systems. They automate. They outsource. They do things in a certain sequence that improves the value of their results or speeds up their processes. In other words, they use systems instead of simply relying on getting lucky.

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If you don’t write down your goals, you make it incredibly hard on yourself to come up with a system. You may end up chasing your tail because you missed an important detail or you failed to pay attention to a crucial process.

The Bottom Line

If you want to turn more of your great ideas, hopes, and dreams into a form you can see, hear, touch, taste, and smell, you need to write down your goals. They may seem awesome in your mind but you might end up simply running on the fumes of wishful thinking if you don’t bother to write them down. Achieve success faster and more efficiently with less stress by simply writing down your goals. Do it today and start experiencing better results!

Featured photo credit: Pixabay via pixabay.com

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Nabin Paudyal

Co-Founder, Siplikan Media Group

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Published on August 3, 2020

How to Be Organized: The Ultimate Guide to Get (and Stay) Clutter Free

How to Be Organized: The Ultimate Guide to Get (and Stay) Clutter Free

With all the inputs, information, and clutter that come into our lives today, just staying on top of it all creates so much stress and frustration, and it can often lead to feelings of helplessness and anxiety. Most of the time, you simply don’t know where to start when you want to learn how to be organized.

However, it is, in fact, something that can be learned.

By developing a few strategies and methods, and having a system in place that quickly deals with all these inputs, you can finally get control of your clutter and, more importantly, stay clutter-free.

Here are a few rules that can help you on your path to a clutter-free life.

1. Don’t Use Your Computer’s Desktop for Storage

Your computer’s desktop was not designed to store your files. Your desktop should be clean and file free. Not only does a cluttered desktop slow down your computer, but it also makes finding things painfully slow.

Instead, as you’re learning how to be organized, create a basic folder structure inside your documents folder. Now, this needs to work for you, but try not to make things too complicated. What you can do is think about the kind of files you will need to keep, and categorize them between your personal and professional ones. For me, I have two basics folders inside my documents folder, one called “work” and one called “personal.” Inside of these, I have subfolders organized according to my different roles or categories.

It’s simple, and it allows me to quickly find what I need when I need it.

Now, I do understand that during the day, when you are doing your work, you may need quick access to certain images and files, and it’s okay to hold them on your desktop temporarily. However, make it a habit to clear your desktop at the end of each day as part of your closing down routine (more on that later).

2. Learn to Use Your Computer’s Search Features

It surprises me how few people know how to find documents on their computer with a simple keyboard shortcut, but it’s one of the easiest things to do as you’re learning how to be organized. On a Mac, for instance, CMD + Space bar brings up the spotlight search, and you can type in a date, a file type, a keyword, or a file name.

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On a Windows computer[1], open the start button, and begin typing the file you are looking for.

In both cases, you do not need the exact name of the file. Just type a few letters, and within seconds you have the file you need.

When you learn how useful your computer’s search features are, you will be much more comfortable removing all those files scattered around on your desktop and putting them in an appropriate folder on your computer.

3. Keep Your Desk Clear of Clutter

Just as with your computer’s desktop, your desk’s desktop should also be file and clutter-free. Use your drawers for those paper documents that habitually hang around on your desk—a cluttered desk does not encourage inspired work[2].

Also, take a look at your workspace, and ask if what is on your desk is necessary. Often, we have stuff on our desks that serve no meaning and has no sentimental value to us. It’s just something we have always had on our desk. If you don’t need it or it does not inspire you, remove it.

And while we are talking about your desk, make a decision this week that you will go through your desk drawers and clear out all the old pens, cups, and other debris that has accumulated over the years. Trust me on this one, the act of cleaning out your drawers and removing all the clutter on your desk will give you renewed energy and ignite a lot of creativity that has been pushed into the background. You will love working at your desk again.

Pictures of your loved ones and a few inspiring mementos are fine. Just don’t go crazy with them. Keep them to a minimum.

4. Create a Closing Down Routine

This is such a great way to make sure you keep your files and other stuff organized, so make it an essential skill to adopt when learning how to be organized. Give yourself ten to twenty minutes before you finish your work for the day to clean up your desktops.

Move your files to their rightful place, and delete anything you no longer need. I often accumulate a lot of screenshots throughout the day, and if I am not removing them, at the end of the day, they soon start building up.

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Before I shut my computer down for the day, I clean these up, delete the screenshots if I no longer need them, and leave my desktop file free. It’s a beautiful way to start the next day with a clean desk and a clean computer desktop.

5. Incorporate a To-Do List Manager Into Your Life

Writing your to-dos and commitments down on post-it notes just encourages clutter. Sure, it might seem like a great idea to stick these to your computer so you don’t forget things, but over time you become numb to them. They just become a part of your desk, and you ignore them.

Remove them. Take your tasks and commitments, and put them into a to-do list manager. Whether you use Windows or Mac, they both come with to-do list managers. Make good use of them.

You do not need to create an elaborate to-do list structure. All you need is an inbox for quick entry and the ability to date tasks for when they need doing.

I use a simple structure in my to-do list manager. I use a system I call the Time Sector System[3] where I create six folders:

  • Inbox
  • This week
  • Next week
  • This month
  • Next month
  • Long-term / On-hold

Then, whatever I collect, the only decision I need to make is: when am I going to do the task? I can then drop the task into its relevant folder.

One of the biggest causes of clutter on desks (and in bags) are all those little bits of paper you use to write down critical information and telephone numbers or email addresses. When these accumulate, they are easy to lose, and you waste a lot of time searching for them.

Use your digital devices for these. You can take a photo of a written note. You can quickly add a telephone number or an email address into your to-do list manager (or notes app), and if you have syncing set up between your devices, you will have access to the information on all your devices. And what’s more, it will be searchable.

6. Set a Weekly Time to Declutter Your Devices

This is an area that can quickly creep up on you, so take time to develop this habit as you’re learning how to be organized. Taking photos and videos on our phones is too easy these days. We take a picture, and we just leave it in our photo album.

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Over time we end up with thousands of photos in our electronic photo albums that are not worth keeping. I spend around ten minutes on the weekend (usually Sunday evening) deleting all the images I no longer want to keep. It keeps my digital storage needs down—which saves money—and it means all the photos in my photo album are photos I want to keep.

I do the same with my downloads folder. We often download a PDF intending to read it later, and then we completely forget about it. As time passes, we end up with hundreds of PDFs and other documents we are no longer interested in or no longer need. Delete them or file them. Just don’t leave them in your downloads folder.

If you want to stay clutter-free, this habit will reward you. Doing this weekly means you will spend around thirty minutes each week cleaning up and filing. Not doing so means you will end up having to spend a day or two just dealing everything, which will leave you feeling like you’ve wasted those days.

7. Do an Annual Clean-up

One of my annual rituals is to clean out all my folders and notes. I take a day off from work and spend the day going through everything on my computer and delete anything that no longer has any value.

I choose the winter holidays for this. Not only is it the end of the year, but many companies are on holiday, and things are generally quieter.

I go through all my work and personal folders and clean out anything I no longer need. I also archive a lot of files onto an external hard drive—just in case they are needed later.

It’s also a good time to clear out your email folders, too. Email can become a bottomless pit of emails you no longer need. Go through and purge those. You will feel so much better when you do this.

With email, you can also declare yourself email bankrupt and just delete everything in your inbox (or if you are not comfortable doing that, declare a ‘soft’ email bankruptcy and you move all your emails into a folder called “Old Inbox”).

Doing this might seem like a radical step, but it is incredible how much clearer you become. You get to see what you have been holding on to, what you may have missed, and you find yourself with a lot more space ready for the year to come.

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8. Do a Little, Often

I learned this a long time ago. Many years ago, I tried becoming a salesperson. I failed miserably at it, but during my training, I shadowed an experienced colleague. On one of the days I was shadowing her, she had to complete and file her expense report for the month.

I vividly remember her opening the glovebox of her car and pulling out handfuls of receipts and then painstakingly adding them to an expense report—we did things on paper in those days. Four hours later, she finally finished the report.

I remember at the time thinking this was not a great way to do this. When I got my chance to go solo, I began stopping my car in a car-park on the way home and added that day’s expenses to my expenses sheet. It took me a few minutes, and as I was doing it on the same day, I remembered exactly what each receipt was for.

When you’re learning how to be organized, you can use this principle for almost everything. Clear out your email inbox every day, delete screenshots from your desktop and empty your bag at the end of the week, and throw away anything you no longer need.

Doing a little often makes things so much easier, and you do not have that mental backlog creeping up on you where you have that nagging feeling in the back of your mind telling you you have to do something—only you can’t remember what that something is.

Final Thoughts

If it doesn’t come naturally to you, learning how to be organized can take time and effort, but it’s ultimately worth it. Becoming clutter-free helps you in so many ways. You have a more pleasant work environment, and de-cluttering your environment also helps to declutter your mind. On top of that, finding stuff is easier, and that means your overall productivity goes through the roof. Choose the strategies above that will help you in your daily life and start getting your life organized today.

More Tips on How to Be Organized

Featured photo credit: Jeff Sheldon via unsplash.com

Reference

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