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5 Things To Keep In Mind When Relocating Your Business

5 Things To Keep In Mind When Relocating Your Business

Moving your business sounds simple, right? Just hire a company and go to the new location!

Slow down just a minute! Planning ahead is going to make a big difference in making this go more smoothly. Let’s look at some common relocating mistakes and how to avoid them.

Plan ahead

This sounds pretty obvious, but if you wait until just a few days before your move-out date to take on basic tasks, like packing up your office and researching a moving company, you are not going to have a pleasant moving experience.

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Instead, start as soon as you know that you’re moving. Create a timeline of what will be moved when, figure out what will and will not move with you, and look at reviews of local movers. Hire a moving company well before your move date, and confirm a few weeks out that they’re still available on the date in question.

Don’t DIY a business move

We’ve all had those apartment moves where you throw everything together at the last minute, pay some friends in pizza for helping get you moved, and then live with boxes and clutter for weeks (or years) until you get around to finishing the unpacking.

That’s an acceptable way to move as an individual, but it’s no way to move as a business. You’re not going to close your business down for multiple days to accommodate your move, and your customers aren’t going to put up with you saying “I’m sorry, I’ll have to find that and get back to you, we’re in the middle of a move,” for more than a few hours.

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Hire a moving company that has good reviews, positive recommendations, and has sufficient staff available on your move date. Prep everything possible in your new location so that you’ll be able to hit the ground running.

There are some things that moving companies can’t transport. Ask your moving company for their can’t-move list, and if you have any of these items, make other arrangements. Don’t expect them to break the rules for you.

Plan for sensitive material

When you think about business losses in a move, you tend to worry about computers and desks getting broken (and they make insurance for that, which you should have). What about your sensitive files? This includes protected client information, payment records, and your cash or safe. Certain information, such as HIPAA information, is required to be kept safe at all times. Credit card information has different rules, but also must be kept safe. Plan to move any relevant data with authorized personnel.

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Plan for things to go wrong

You know the saying “Hope for the best but plan for the worst?” This is never truer than when you’re planning anything with your business. Hope that your business relocation is going to be the smoothest thing to ever happen, but plan for things to go horribly awry.

  • Have a storage space picked out in case you aren’t able to move in on your anticipated date.
  • Have a plan for how customers will be served if you’re between spaces, and how you will communicate changing expectations to them.
  • Have insurance for things that get broken or damaged during transit.
  • Know which equipment or electronics the moving company can’t transport, and make plans to transport it.

Don’t move everything you own

Moving is a great time to evaluate what you own and determine what is no longer working for you or your space. Furniture that won’t work for your new space can be sold on Craig’s List; equipment like copiers or printers that aren’t serving your needs can be sold or returned to vendors for updated models. Trash can be simply thrown out.

When you’re moving from one location to another, this is also a great opportunity to re-evaluate your business as a whole. How well do things work under times of high stress, like a move? Which employees really shine in terms of motivation and direction? Who can you count on when things get tight?

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You can also take a hard look at how well your company serves customers. Does everything fall apart, or do your customers continue to get the great service that they expect?

Moving is a rough time for a company, but it’s also a great opportunity to expand and refine your business. Enjoy the process for what it is!

Featured photo credit: rioncm via flickr.com

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Margarita Hakobyan

MBA from the University of Utah

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Last Updated on March 29, 2021

5 Types of Horrible Bosses and How to Beat Them All

5 Types of Horrible Bosses and How to Beat Them All

When I left university I took a job immediately, I had been lucky as I had spent a year earning almost nothing as an intern so I was offered a role. On my first day I found that I had not been allocated a desk, there was no one to greet me so I was left for some hours ignored. I happened to snipe about this to another employee at the coffee machine two things happened. The first was that the person I had complained to was my new manager’s wife, and the second was, in his own words, ‘that he would come down on me like a ton of bricks if I crossed him…’

What a great start to a job! I had moved to a new city, and had been at work for less than a morning when I had my first run in with the first style of bad manager. I didn’t stay long enough to find out what Mr Agressive would do next. Bad managers are a major issue. Research from Approved Index shows that more than four in ten employees (42%) state that they have previously quit a job because of a bad manager.

The Dream Type Of Manager

My best manager was a total opposite. A man who had been the head of the UK tax system and was working his retirement running a company I was a very junior and green employee for. I made a stupid mistake, one which cost a lot of time and money and I felt I was going to be sacked without doubt.

I was nervous, beating myself up about what I had done, what would happen. At the end of the day I was called to his office, he had made me wait and I had spent that day talking to other employees, trying to understand where I had gone wrong. It had been a simple mistyped line of code which sent a massive print job out totally wrong. I learn how I should have done it and I fretted.

My boss asked me to step into his office, he asked me to sit down. “Do you know what you did?” I babbled, yes, I had been stupid, I had not double-checked or asked for advice when I was doing something I had not really understood. It was totally my fault. He paused. “Will you do that again?” Of course I told him I would not, I would always double check, ask for help and not try to be so clever when I was not!

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“Okay…”

That was it. I paused and asked, should I clear my desk. He smiled. “You have learnt a valuable lesson, I can be sure that you will never make a mistake like that again. Why would I want to get rid of an employee who knows that?”

I stayed with that company for many years, the way I was treated was a real object lesson in good management. Sadly, far too many poor managers exist out there.

The Complete Catalogue of Bad Managers

The Bully

My first boss fitted into the classic bully class. This is so often the ‘old school’ management by power style. I encountered this style again in the retail sector where one manager felt the only way to get the best from staff was to bawl and yell.

However, like so many bullies you will often find that this can be someone who either knows no better or is under stress and they are themselves running scared of the situation they have found themselves in.

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The Invisible Boss

This can either present itself as management from afar (usually the golf course or ‘important meetings) or just a boss who is too busy being important to deal with their staff.

It can feel refreshing as you will often have almost total freedom with your manager taking little or no interest in your activities, however you will soon find that you also lack the support that a good manager will provide. Without direction you may feel you are doing well just to find that you are not delivering against expectations you were not told about and suddenly it is all your fault.

The Micro Manager

The frustration of having a manager who feels the need to be involved in everything you do. The polar opposite to the Invisible Boss you will feel that there is no trust in your work as they will want to meddle in everything you do.

Dealing with the micro-manager can be difficult. Often their management style comes from their own insecurity. You can try confronting them, tell them that you can do your job however in many cases this will not succeed and can in fact make things worse.

The Over Promoted Boss

The Over promoted boss categorises someone who has no idea. They have found themselves in a management position through service, family or some corporate mystery. They are people who are not only highly unqualified to be managers they will generally be unable to do even your job.

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You can find yourself persistently frustrated by the situation you are in, however it can seem impossible to get out without handing over your resignation.

The Credit Stealer

The credit stealer is the boss who will never publically acknowledge the work you do. You will put in the extra hours working on a project and you know that, in the ‘big meeting’ it will be your credit stealing boss who will take all of the credit!

Again it is demoralising, you see all of the credit for your labour being stolen and this can often lead to good employees looking for new careers.

3 Essential Ways to Work (Cope) with Bad Managers

Whatever type of bad boss you have there are certain things that you can do to ensure that you get the recognition and protection you require to not only remain sane but to also build your career.

1. Keep evidence

Whether it is incidents with the bully or examples of projects you have completed with the credit stealer you will always be well served to keep notes and supporting evidence for projects you are working on.

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Buy your own notebook and ensure that you are always making notes, it becomes a habit and a very useful one as you have a constant reminder as well as somewhere to explore ideas.

Importantly, if you do have to go to HR or stand-up for yourself you will have clear records! Also, don’t always trust that corporate servers or emails will always be available or not tampered with. Keep your own content.

2. Hold regular meetings

Ensure that you make time for regular meetings with your boss. This is especially useful for the over-promoted or the invisible boss to allow you to ‘manage upwards’. Take charge where you can to set your objectives and use these meetings to set clear objectives and document the status of your work.

3. Stand your ground, but be ready to jump…

Remember that you don’t have to put up with poor management. If you have issues you should face them with your boss, maybe they do not know that they are coming across in a bad way.

However, be ready to recognise if the situation is not going to change. If that is the case, keep your head down and get working on polishing your CV! If it isn’t working, there will be something better out there for you!

Good luck!

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