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10 Time Management Hacks Every Entrepreneur Needs To Know

10 Time Management Hacks Every Entrepreneur Needs To Know

Entrepreneurs lead a busy and overwhelming life, whether you’re just starting out or already leading a company – you know how much your time is worth to you. But do you know where your time goes? Turns out, most people don’t, we all end up staring at our phones way too often and wondering just how we spent all day working without really achieving much. With life getting out of hand daily, everyone wants more control over their time. This is where time management comes in, a topic much raved about but still rarely practiced. Here are ten tips to get you started:

1. Track your time

The more you know about where your time goes, the more you’ll be able to hold yourself accountable. If you’re into time sheets, block out your day in a notebook and start writing down what you spend time on. If however, you’d rather save time tracking time, try one of the time tracking tools available out there and finally get a sense of your time. Time management expert, Laura Vanderkam suggest tracking all of your time for a week (precisely, 168 hours) to get a better sense of your habits. It’s a great start and the results are bound to dazzle you.

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2. Stop guesstimating

Now that you’re tracking time, you have a lot more insight into what tasks take the most of your time and how long certain tasks take. Set goals for every week and try to estimate how long will these take to accomplish. Your goal for next week will be bringing estimates as close as possible to reality. If you’ve ever worked in a management position, you know how hard it is for some people to estimate the time it’ll take for certain tasks. Now, try it for yourself and don’t worry if you’re way off – you’ll get better, that’s what time management is about anyway.

3. Plan ahead

Apparently, every minute you spend on planning saves you at least ten minutes in execution. If this sounds too good to be true – try it for yourself. Start your week on a Sunday, grab a pen and paper and think thoroughly about everything you want to achieve this week, think about bigger goals but also try to line up the steps needed. Make sure you’re ready to start work on Monday, rather than spending your morning trying to figure out where to start from.

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4. Make a smarter to-do list

Don’t just list our everything that needs to be done and expect to cross things off the list as they come. Organize your list by priority, make your goals realistic, and set a daily focus for each day of the week. This will help you clear your head and make your to-do list a bit more bearable, it also will help focus and stop wasting your time on reorganizing the list.

5. Batch related tasks together

Since focus is key to productivity, be smart about the things you choose to dedicate your time to and what time of day you spend on these. If you try managing your company internal stuff while emailing investors and discussing new feature requests, you’re bound to lose focus on at least one if not all of those things. So try to divide your weekly tasks in categories – internal, fundraising, development etc. Your brain can’t do context switching full time, try to keep focus on similar tasks to stay on track and save time.

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6. Schedule time for interruptions

You have a team of employees depending on you, you have a hundred unread notifications on your phone, you have meetings that require follow-ups, and the cleaners also need you to let them into the parking lot once they arrive. You’re an entrepreneur, you get interrupted a lot. This is why you should never schedule your day 100%, make plans for being interrupted. This might sound counterintuitive make sure you to optimize your schedule so the interruptions don’t disrupt your entire workflow.

7. Make use of prep time

Whether it’s a meeting or a phone call – anything that might go on forever and eat out your time while you helplessly try to get back to work – plan it out. Make an agenda for every meeting or phone call you have scheduled, make sure you lay out the goals you want to achieve with this, start with an introduction to everyone involved, be a leader of every conversation you’re in, and once everybody’s gotten what they wanted from it. Start with your exit strategy and don’t let small talk take over.

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8. Take breaks

Contrary to popular belief and modern business culture, breaks are not a waste of time. Breaks help restore focus and give you a fresh start for any task you have on hand. Be generous to yourself and take breaks often, don’t let the feeling of burnout get to you. Whether it’s a walk to the nearby park or a quick round of Candy Crush, you’ll feel refreshed and as good as new when back to work. Alternatively, try the Pomodoro method and see how it fits into your workflow.

9. Make use of incubation

Incubation, in terms of psychology, is one of the four stages of creativity and it starts when you’re not actively thinking about whatever problems need solving or ideas you’re trying to develop. Don’t think about work all the time. I know it might seem hard for someone that is supposed to always be working toward their goals but you’re actually more likely to get new ideas and think of solutions to problems you’re facing when you’re not actively thinking about the solutions. Many entrepreneurs boast about not taking weekends off or bringing their work home. The truth is you’re far more productive when not constantly keeping busy.

10. Calm down

Have you ever noticed how time goes by so slowly when you just calm down, clear your head and stay in the moment? Yoga, meditation, mindfulness are all methods of taking back some control over present, rather than planning for the future or thinking about the past. However, you don’t have to turn into a zen guru to feel the moment. It’s enough to try and not think about anything for a few minutes, enjoy a view, play with a pet, enjoy artwork or simply gaze at the sky. Be present and don’t let your time be taken over by the numerous distractions of the modern world and you’ll be happier and more productive in no time.

Featured photo credit: Stokpic – Business Woman via stokpic.com

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Published on April 25, 2019

How Creativity Can Help You Get Ahead in Life

How Creativity Can Help You Get Ahead in Life

Have you ever felt limited in your abilities to do something you really wanted to pursue? Maybe it was an ambition you had, or an idea to start something. Perhaps it was an opportunity that came your way, but you weren’t able to take it because something held you back.

Often, we’re unable to progress towards our goals because such obstacles stand in the way. We let our limitations stop or overshadow our abilities to see through to a goal.

Yet, there’s one thing that we rarely think of to use when trying to overcome limitations.

Creativity.

What is Creativity?

When I say creativity, I’m not talking about an innate talent. Creativity is a much needed, but often neglected, skill that everyone has! It’s a skill with huge leverage that allows you to generate enormous amounts of value from relatively little input.

Creativity at its heart, is being able to see things in a way that others cannot. It’s a skill that helps you find new perspectives to create new possibilities and solutions to different problems.

Everything, including brilliant inventions, cannot come from nothing; it all derives from some sort of inspiration. Creativity works by connecting things together in order to derive new meaning or value.

From this perspective, you can find creativity at play in many areas.

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For example, Mark Zuckerburg rapidly became successful by taking the previously existing concept of social media, and combining it with an incredibly simple interface that appealed to a much wider audience. Uber and Lyft combined the idea of a traditional taxi service with an incredibly efficient smartphone app.

Both of these examples connect different ideas, find common ground amongst the differences, and create a completely new idea out of them.

That’s creativity in a nutshell, and anyone can improve theirs.

Limitations are Actually Opportunities

The advantage of using creativity, is to help you see limitations as opportunities. Take any limitation that you may find yourself facing, is there a way to look at things differently?

Let me illustrate with an example.

On the day of my son’s 5th birthday, my wife and I arranged a party for him at a children’s adventure park. His friends and family were all invited, and the plan was to have a long, fun day out to celebrate.

However, the day didn’t go exactly as planned…

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At Lifehack, we pride ourselves on a healthy work-life balance, so I wasn’t concerned about taking the day off to celebrate. But, on the big day, a call came through to my phone.

It was a manager from Lifehack. He excitedly told me that a group of investors were quite interested in our business proposition, and were wanting to meet later that day.

This was great news! A potential investment could be coming our way. But, I was already miles away from home and the office. Plus, it was my son’s birthday…

I asked if I could call him back once we got settled into the park.

To be honest, I was pretty certain I was not going to be able to make it. Asking to reschedule would be a risky request, but there was no way that I was going to miss my son’s party.

My son could sense something was off, and he asked me what was wrong. So I let him know that I just received a call about a meeting today, but also told him not to worry as today was about celebrating his birthday.

But like all kids, he continued questioning me…

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“But daddy, is it important?”

“No, of course not,” I bluffed.

Then, with childlike intuition and creativity, he asked: “Can’t you just meet with them at the park?”

And, then it struck me! This was the idea that I was missing.

Even though my son didn’t quite understand that it would not be possible for the investors to meet me at the park, it made sense for me to simply do a video call!

I could miss 25 minutes of the party to do a quick call while the rest of the party walked through the aquarium. And, in the end, that was exactly what happened.

I called back my teammate and asked him to briefly explain to the investors why I couldn’t be there in person to meet, but would be happy to join via video. I took the call, and was able to spend the rest of the day at the park with my son.

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Not only did my son enjoy his birthday, his simple idea led to a successful investment meeting that allowed us to get funding for a new project.

This is where I was able to turn a limitation into an opportunity that enabled me to reach my success.

Creativity is One Key to Success

When you use your creative ability to turn your limitations and setbacks into opportunities, you’ll find doors opening for you in areas you may have never imagined.

Remember, your attitude is also important when it comes to achieving a goal, and tackling a setback or problem. That’s because a positive attitude transforms not just your mental state, but your physical and emotional well being. It is the key to lasting total transformation.

Check out this article to learn more about how you can tune your attitude towards positivity.

So, the next time you’re feeling limited by your abilities, setbacks or challenges, don’t give up. Really look at the situation, and see how you can leverage on your creativity to find an alternative solution.

Featured photo credit: Photo by William Iven on Unsplash via unsplash.com

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