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10 Time Management Hacks Every Entrepreneur Needs To Know

10 Time Management Hacks Every Entrepreneur Needs To Know

Entrepreneurs lead a busy and overwhelming life, whether you’re just starting out or already leading a company – you know how much your time is worth to you. But do you know where your time goes? Turns out, most people don’t, we all end up staring at our phones way too often and wondering just how we spent all day working without really achieving much. With life getting out of hand daily, everyone wants more control over their time. This is where time management comes in, a topic much raved about but still rarely practiced. Here are ten tips to get you started:

1. Track your time

The more you know about where your time goes, the more you’ll be able to hold yourself accountable. If you’re into time sheets, block out your day in a notebook and start writing down what you spend time on. If however, you’d rather save time tracking time, try one of the time tracking tools available out there and finally get a sense of your time. Time management expert, Laura Vanderkam suggest tracking all of your time for a week (precisely, 168 hours) to get a better sense of your habits. It’s a great start and the results are bound to dazzle you.

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2. Stop guesstimating

Now that you’re tracking time, you have a lot more insight into what tasks take the most of your time and how long certain tasks take. Set goals for every week and try to estimate how long will these take to accomplish. Your goal for next week will be bringing estimates as close as possible to reality. If you’ve ever worked in a management position, you know how hard it is for some people to estimate the time it’ll take for certain tasks. Now, try it for yourself and don’t worry if you’re way off – you’ll get better, that’s what time management is about anyway.

3. Plan ahead

Apparently, every minute you spend on planning saves you at least ten minutes in execution. If this sounds too good to be true – try it for yourself. Start your week on a Sunday, grab a pen and paper and think thoroughly about everything you want to achieve this week, think about bigger goals but also try to line up the steps needed. Make sure you’re ready to start work on Monday, rather than spending your morning trying to figure out where to start from.

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4. Make a smarter to-do list

Don’t just list our everything that needs to be done and expect to cross things off the list as they come. Organize your list by priority, make your goals realistic, and set a daily focus for each day of the week. This will help you clear your head and make your to-do list a bit more bearable, it also will help focus and stop wasting your time on reorganizing the list.

5. Batch related tasks together

Since focus is key to productivity, be smart about the things you choose to dedicate your time to and what time of day you spend on these. If you try managing your company internal stuff while emailing investors and discussing new feature requests, you’re bound to lose focus on at least one if not all of those things. So try to divide your weekly tasks in categories – internal, fundraising, development etc. Your brain can’t do context switching full time, try to keep focus on similar tasks to stay on track and save time.

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6. Schedule time for interruptions

You have a team of employees depending on you, you have a hundred unread notifications on your phone, you have meetings that require follow-ups, and the cleaners also need you to let them into the parking lot once they arrive. You’re an entrepreneur, you get interrupted a lot. This is why you should never schedule your day 100%, make plans for being interrupted. This might sound counterintuitive make sure you to optimize your schedule so the interruptions don’t disrupt your entire workflow.

7. Make use of prep time

Whether it’s a meeting or a phone call – anything that might go on forever and eat out your time while you helplessly try to get back to work – plan it out. Make an agenda for every meeting or phone call you have scheduled, make sure you lay out the goals you want to achieve with this, start with an introduction to everyone involved, be a leader of every conversation you’re in, and once everybody’s gotten what they wanted from it. Start with your exit strategy and don’t let small talk take over.

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8. Take breaks

Contrary to popular belief and modern business culture, breaks are not a waste of time. Breaks help restore focus and give you a fresh start for any task you have on hand. Be generous to yourself and take breaks often, don’t let the feeling of burnout get to you. Whether it’s a walk to the nearby park or a quick round of Candy Crush, you’ll feel refreshed and as good as new when back to work. Alternatively, try the Pomodoro method and see how it fits into your workflow.

9. Make use of incubation

Incubation, in terms of psychology, is one of the four stages of creativity and it starts when you’re not actively thinking about whatever problems need solving or ideas you’re trying to develop. Don’t think about work all the time. I know it might seem hard for someone that is supposed to always be working toward their goals but you’re actually more likely to get new ideas and think of solutions to problems you’re facing when you’re not actively thinking about the solutions. Many entrepreneurs boast about not taking weekends off or bringing their work home. The truth is you’re far more productive when not constantly keeping busy.

10. Calm down

Have you ever noticed how time goes by so slowly when you just calm down, clear your head and stay in the moment? Yoga, meditation, mindfulness are all methods of taking back some control over present, rather than planning for the future or thinking about the past. However, you don’t have to turn into a zen guru to feel the moment. It’s enough to try and not think about anything for a few minutes, enjoy a view, play with a pet, enjoy artwork or simply gaze at the sky. Be present and don’t let your time be taken over by the numerous distractions of the modern world and you’ll be happier and more productive in no time.

Featured photo credit: Stokpic – Business Woman via stokpic.com

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Last Updated on August 16, 2018

How To Be A Successful Person And What Makes A Person Unsuccessful

How To Be A Successful Person And What Makes A Person Unsuccessful

How would you define a successful person?

Perhaps it’s someone who’s ruthless, ambitious or intimidating? Perhaps it’s someone who’s business-minded, apathetic or controlling?

While on the outside, these traits may seem to play a part in what makes up a successful person, in truth it goes a lot deeper than this. There’s a sense of character that we rarely consider or synonymize with success, but it’s these intrinsic traits that are the true driving force behind a highly successful person.

So what are the differences between successful and unsuccessful people and how to be a successful person?

This article will delve deeper into what qualities define success and failure so you can identify what’s needed for your own path to success.

1. Successful people compliment; unsuccessful people criticize.

Successful people look for positive aspects in others because they understand the importance of cultivating confidence and growth.

Feeling the need to criticize in a way that isn’t serving another constructively is showing a sense of disunity, disallowing the creative energy to flow and stalling success along the way.

2. Successful people learn to forgive; unsuccessful people hold on to grudges.

The art of forgiveness is the art of letting go. Successful people know that to forgive doesn’t mean condoning what someone has done, but rather releasing the negative emotion around it for their own peace of mind. Only then can they move past it and strive harder.

Unsuccessful people tend to hold on to grudges, causing the negative situation and energy to fester away and inevitably affect their success.

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3. Successful people accept responsibility; unsuccessful people blame others.

To be successful, you have to accept that you’re responsible for your actions, your reactions and ultimately your success and failures. This creates a mindset of empowerment and control.

Good outcomes are easy to take responsibility for, but when you realize the bad outcomes are also down to you, you can swiftly redirect to a better path and grow from the experience.

Unsuccessful people throw the blame onto others when things don’t go to plan. By doing this, they are not identifying with their own power and fall into victim mode resulting in the inability to see the opportunities for creating personal growth and therefore creating more success.

4. Successful people follow through with their habits; unsuccessful people say they do but in reality don’t.

Success is down to consistent habits and successful people know this and stick to them. They create a positive morning routine, they may meditate, they may take time to journal or plan out goals. They do this every day.

Unsuccessful people also know the importance of positive habits but they just don’t stick to them in a consistent way. They don’t make them a priority, create a lack of dedication, or just simply believe they’ll be successful without them.

5. Successful people want others to succeed; unsuccessful people want others to fail.

Highly successful people know that other people’s success doesn’t diminish their own. They look at people’s achievements and celebrate them because it’s about focusing on the element of thriving which ultimately benefits everyone.

Sometimes people don’t outwardly say they want someone to fail and may even seem to celebrate another’s success. But deep-down there is an element of jealousy or hope for failure. This comes from a lack mentality, triggering self-limiting beliefs about their ability to succeed and playing the comparison game.

6. Successful people keep a ‘to-be’ list; unsuccessful people don’t know what they want to be.

Successful people focus, not just on what they want to do, but also how they want to be. This stems from knowing the importance of personal growth within the journey to success and becoming a person capable of achieving that success.

Unsuccessful people tend to focus on the end goal without giving much thought to the person they want to become to get there. Dismissing this crucial part of success can be one of the major downfalls as working on yourself is paramount to creating a successful life.

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7. Successful people focus on themselves; unsuccessful people focus on others.

While successful people focus on their personal growth and concentrate on their responsibility for success, unsuccessful people spend much of their time focusing on what others are doing.

They compare themselves to others in a detrimental way and use it to create the energy of lack and low self-worth within themselves.

8. Successful people set goals; unsuccessful people just go with the flow.

Everyone knows that to be successful, you have to set yourself goals.

Thinking big and believing you can achieve them gives you something to strive for. It creates structure and it creates a game plan no matter how small the goals are.

Unsuccessful people don’t set goals which means they may have a great idea but constantly feel lost trying to achieve them and causing them to give up more easily.

9. Successful people focus on the positive; unsuccessful people focus on the negative.

It’s really simple; a positive mindset sends you on the direction of success and a negative mindset can only steer you towards failure.

When you’re in a positive state (even when facing a particular challenge), you attract more positive opportunities. When you only see the negative, you literally blind yourself from seeing answers to problems because you’re usually so fixated on the problems.

10. Successful people embrace change; unsuccessful people fear change.

Everything is temporary and change is inevitable. Successful people realize this and know that change is a necessary part of success.

Unsuccessful people want change but fear it happening or find it hard to embrace the change that inevitably needs to happen. This just slows it all down and makes the process harder than it needs to be.

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Choose to see all change as positive and always serving you on your road to success.

11. Successful people share information; unsuccessful people horde information.

Sharing is a concept that successful people understand and implement. It comes from an abundance mindset and the want to help others succeed around you.

Keeping information to yourself when you know it’ll benefit others comes from a lackful and fearful mindset. When you feel you have to act in order to benefit yourself and no one else, it will only take your success so far.

12. Successful people read everyday; unsuccessful people watch TV everyday.

This ties in with having consistent positive habits. When they have downtime, successful people will fill their mind with motivational books and know the benefits of focusing the mind to read.

When your relaxation time consists of sitting on the sofa and binge watching TV, while okay to a point, it’s choosing a less stimulating path and dodging a more productive way to use your spare time.

Successful people use this time wisely and implement it into their desire to succeed.

13. Successful people show gratitude; unsuccessful people show entitlement.

The attitude of gratitude is the secret weapon for every successful person.

Whether it’s gratitude for where they are no matter what stage they’re at, for the people around them and even the challenges they face, appreciation for everything brings more things to be grateful for (and therefore success) into their lives.

Unsuccessful people usually feel like the world owes them their eventual success. They don’t fully appreciate the opportunities, the lessons or the people that help steer them on the path.

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As a result, progress feels much slower and harder to reach simply because they’re not in a state of appreciating the ins and outs of the journey.

14. Successful people talk about ideas; unsuccessful people talk about people.

Successful people focus on creativity and the different ways they can achieve success. In other words, they’re more focused on solving the problem by creating inspired ideas and this is what they talk about.

Unsuccessful people tend to focus on external sources, usually other people. They rely on others for ideas, or they focus more on what other people are or aren’t doing. This goes back to pushing the blame or responsibility to the people around them rather than taking responsibility.

15. Successful people give the credit to others; unsuccessful people take the credit for themselves.

If the success is a team effort, even if most of the work was done by you, you give credit to others and share in the celebration. Acknowledging the contributions of others is a common trait in successful people.

On the other end of the spectrum, those that take all the noteworthy credit for themselves, despite not being the only one who worked towards the goal, is on a surefire route to some degree of failure in the long term.

Make significant progress with the traits of success

Successful people definitely have a different perspectives on success to those that try and fail.

A mindset of gratitude, teamwork and putting more emphasis on the journey rather than the destination are all key elements when it comes to success.

Learning and emulating these characteristics and traits of highly successful people from a space of growth and self-improvement will help you achieve the success you’re dreaming of.

Featured photo credit: Unsplash via unsplash.com

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