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Why Multitasking is Bad for You

Why Multitasking is Bad for You

Multitasking: employers love it, women are supposed to be naturals at it, and overall, it is seen to be a quality most of us would love to acquire. But is being good at multitasking really something to aspire to, and is multitasking bad for productivity in the long run?

What exactly do I mean by multitasking?

Is it literally doing multiple things at once? Or is it more like task switching; spending a certain amount of time doing one thing and then moving onto the next despite not finishing the first thing? No one seems to be totally sure, yet many of us believe that doing a lot of things simultaneously is a positive trait.

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Are multitaskers better at integrating information?

After doing a fair bit of research on the subject, opinions seem to be mixed. Researchers Kelvin Lui and Alan Wong at the Chinese University of Hong Kong came to the conclusion that people who multitask or those who frequently use lots of different media at once, are better at integrating information.

This makes sense, but what about the quality of the work? Are certain things easier to do whilst multitasking? Surely, sometimes, good solid focus and concentration is what’s needed. If you’re doing multiple activities and tasks at once, you might be better in the long run at integrating information, but will the quality of the work you produce be as good as it could have been if you’d given each task your full focus?

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Why is multitasking seen as a positive trait?

Admittedly, in the past I’ve been a serial multitasker. It’s satisfying being able to do lots of things all at once—it makes you feel productive and efficient, but in reality, I’m sure the quality of what I was doing was compromised.

Researcher Zhen Wang proves my point: after completing an extensive study with students, she came to the conclusion that people who multitask are not necessarily being more productive. In reality, the participants who had to do multiple things at once felt good about themselves, but the results of the tasks they had to complete were no where near as good as the non-multitaskers.

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Productivity and effective prioritising over multitasking

Rather than being a good multitasker, I think it would be far more beneficial to be good at prioritising and productivity. These are the traits employers should be looking for. Talking on the phone whilst writing a blog post and attempting to pay your electricity bill at the same shouldn’t be seen as impressive. In the long run, if you carried on multitasking like this, you’d wear yourself out.

I used to do it with emails—I’d feel really productive and efficient if I’d reply within seconds of receiving the message—but it’s just an unnecessary distraction.

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Focused productivity over jumbled multitasking

Rather than multitasking, I now break my time into chunks. After all if you like variety, sometimes it can be boring to do just one thing at a time. But, if you spend 20-40 minutes on each task/ activity/ item on your “to do” list, then you’re being productive, efficient, and you’ll probably make your day more interesting and varied.

On a final note, I would have to say that when I’m focusing intently on something with no distractions or task switching, the work I do is of a much better standard. Meditation and mindfulness teach us this: being focused and present on the task at hand is the key to being more productive.

What are your thoughts? Are you in favour of multitasking? Have you learned to make it work for you or does it lower the quality of the work you do? From your own experiences, do you perform better when you’ve got a lot on your plate? Or does the idea of multitasking make your head spin?

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Last Updated on April 6, 2020

15 Best Productivity Hacks for Procrastinators

15 Best Productivity Hacks for Procrastinators

Let me guess.

You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

1. Give (10+2)*5 a Try

Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

2. Use Red and Blue More Often

Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

3. Create a Break Agenda

List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

4. Set a Timetable for Your Tasks

Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
9:10 – 10:00 am – Internet research
10:00 – 10:45 am – Look through existing files
10:45 – 11:00 am – Break time!
11:00 – 12:00 pm – Outline the research report

Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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5. Take It Outside!

Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

6. Become Productively Lazy

Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

7. Assign a ‘Task Deputy’

It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

8. Consider a Gadget-Free Desk

According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

9. Prepping the Night

Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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10. Do a 7-Minute Workout in the Morning

Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

11. Set-up Mini Tasks

If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

12. Create an Inspirational Board or Reminder

I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

13. Redecorate Your Room

Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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14. Ready Your Nibbles

You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

Bonus productivity hacks you can do at home:

15. Schedule Your Chores

Write down your chores in a weekly basis with matching day and time when you should be doing these.

For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

More Tips to Overcome Procrastination

Featured photo credit: Glenn Carstens-Peters via unsplash.com

Reference

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