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Here Are The Top 7 Rules To Create An Excellent Portfolio No Matter Which Industry You’re In

Here Are The Top 7 Rules To Create An Excellent Portfolio No Matter Which Industry You’re In

Whether you’re a graphic designer or a construction worker, you’ll need a portfolio which describes your work vividly. Whether you want to attract new customers, show your potential employer what you’re capable of doing, or make yourself visible online, creating an excellent portfolio that shows off who you are professionally is definitely a great investment into your career in general.

However, most people overdo it when it comes to making a portfolio. It’s quite important to know how not to cross that thin line and fulfill your portfolio with irrelevant nuisance, but still manage to throw in enough details which will make you stand out. Following through the next rules will help you achieve that, for sure!

1. Be Selective about What Projects You Include

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    When a potential customer, employer or your interviewer visits your portfolio online or checks out its physical version, you can be confident that they don’t want to read your full bio. Including absolutely everything there’s to know about you into your portfolio will make it hard to read, and each of these three groups of people that can make a significant change in your career won’t even get past the first third. So, make a list of your most successful projects, make a variety of small and big ones so you don’t create a pattern by accident, and pick out one of them for which you’re capable of reconstructing the creative process standing behind it. That should do it!

    2. Count in Your Representative Skills

    Listing out your projects isn’t enough – the next step is speaking (in this case, writing) about what you can do. Your previous experience, no matter if you have just got off college or you want to change your job, is quite important. However, you mustn’t allow yourself to do this part by bragging about what you can do. It’s quite relevant to format your sentences properly – the first part should be about the duties you had, and the second part should be about the skills you had developed. This way, you’ll be able to mention everything important without looking like you’re feeling overconfident about your skills. Also, make a short list of all the accomplishments and goals you have managed to complete – this will show how determined you are.

    3. The Reasons Why You’d Contribute

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      If you’re applying for a certain position at a company you’d like to work for, you need to find a way to convince them why they should find you necessary. Doing research about any type of company is a lot easier today – all you really need to do is some browsing online. Therefore, don’t be lazy, dig into their history and learn everything there’s to know about the way they do business. This way, you’ll be able to tell your interviewer exactly why you’d be the perfect person for the job, and this is just another thing that will make you stand out in the crowd.

      4. Less Is More

      Try to apply this rule to absolutely everything regarding your new portfolio. For example, your sentences shouldn’t be longer than ten to twelve words, and don’t avoid using bullet points and numbering, because these two options will definitely make your text look neater. Furthermore, you should avoid using big words for no reason whatsoever, especially if you don’t really know their true meaning. Use your own language, be professional throughout and you’ll be just fine.

      If you’re inserting, pictures or different kind of sketches into your portfolio, you should be equally selective about them like you were with your projects. Also, don’t forget to add a short description to each of them – by having only one type of visual content, you risk making your overall portfolio appearance dull.

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      5. Give It a Personal Touch

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        It’s personalization time! By adding a personal part to your portfolio, you’re actually allowing it to reflect your personality, so start thinking about the appropriate short story which will explain why you’re in this particular business and how you intend to improve it. If you had any personal project, you should definitely include those, because they’ll show that your main motivation isn’t money, but passion towards your profession. Likewise, you should add in several distinctive elements, like some awards that your projects won – this will show you’re willing to work hard in order to be acknowledged.

        6. Create Two Versions

        Having a physical and an online version of your portfolio is a quite smart thing to do for yourself. Sure, it’ll take a bit more of your time, but you can count on the fact it’ll pay off. Being prepared for several different situations in advance is a quality your potential customers or employers will definitely appreciate. Building an online version makes you widely available, and by inserting a couple of social media buttons, you’ll make sharing easy (which shouldn’t be underestimated). The fact is that 90% of the human brain responds to something visual and tangible, so it makes a huge difference if you show up to your interview with a physical representation of your work.

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        7. Work on the Presentation Itself

        You need to know how to sell yourself; your work, skills and a desire to improve and perfect in general. No matter how great you are in what you do, no one will hire you if you can’t speak about it properly. Most people decide to turn to various tutorials on how to prepare for an interview, but following those tutorials through might just be the thing that makes you feel anxious during the actual interview, because you’re probably trying not to leave any of the steps out. However, if you try out a different approach, and focus on developing your presentation skills in general, because that’s exactly what any interview is all about – presenting your work in the right light.

        That’s it really. Once you make a portfolio like this, you won’t have to redo it ever again, you’ll just have to fill it in with additional accomplishments as you complete them. It might be a lot to take in right now, but if you take enough time and really devote yourself to this project, I’m sure it’ll turn out great!

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        Published on January 7, 2021

        How To Train Yourself When You Lack Attention To Details

        How To Train Yourself When You Lack Attention To Details

        Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

        If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

        Why Training Yourself in Attention to Details Pays Off

        You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

        When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

        Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

        In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

        Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

        3 Important Aspects of Becoming More Detail-Oriented

        Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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        1. Respect deadlines
        2. Understand the work-flow plan
        3. Build in time to mess up

        1. Respect Deadlines

        Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

        One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

        2. Understand the Work-Flow Plan

        Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

        3. Build in Time to Mess Up

        You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

        Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

        For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

        Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

        This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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        Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

        Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

        Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

        When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

        12 Tips to Help You if You Lack Attention to Detail

        Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

        1. Learn to Listen Well

        You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

        Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

        2. Pay Attention to Social Cues

        Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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        3. Follow Rules

        Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

        4. Take Notes

        Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

        5. Prioritize What Needs Your Attention Now

        When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

        As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

        6. Have a Detail-Oriented Assistant Check Your Work

        If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

        7. Learn the Rules of Writing Well

        English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

        8. Proofread Before You Hit Send

        Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

        9. Minimize Distractions

        It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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        If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

        10. Take Breaks

        It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

        11. Make Time for Reflection

        At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

        12. Keep a Detailed To-Do List

        This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

        Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

        Final Thoughts

        Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

        When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

        More Tips on Boosting Your Attention to Detail

        Featured photo credit: Cristina Gottardi via unsplash.com

        Reference

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