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20 Quick Time Management Tips For Really Busy People

20 Quick Time Management Tips For Really Busy People

Do you wish you could manage your time more effectively? Many people struggle to do everything that they want to during the day. It can be even more difficult if you are busy and have other priorities. However, a few simple time-management methods can help you to find more time in the day – check out these 20 quick time management tips for really busy people.

1. Start tracking how you spend your time

Every day for a week, track your work and your spare time and see how long you spend on different tasks. When you look over how you track your time, you may notice that some activities take much longer than you expected. This can help when scheduling and prioritizing.

2. Do your work in chunks

Break your working day down into hour-and-a-half-hour chunks, and assign different tasks to these chunks. This will help you to stay focused and less overwhelmed by your work.

3. Schedule some empty time

Make sure to schedule some empty space for thinking or possible interruptions. This will help you to stay on top of your work without stressing, and it means you are less likely to feel like you are falling behind.

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4. Erase any distractions

If you struggle with social media distracting you, consider downloading Cold Turkey, an app that can block social media websites temporarily while you work.

5. Don’t be chained to your email inbox

If it is going to be a busy work day, ignore email completely for a few hours so you can focus on finishing off your other, more important tasks.

6. Prioritize your tasks

Choose three things every day that you must complete, and don’t leave until they are finished.  Prioritizing will help you to make sure you have a productive day.

7. Schedule your weekly priorities

At the beginning of the week, choose your top five priorities for the week, then decide how much time should be spent on each.

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8. Tidy your workspace

Keep your working space tidy – one of the biggest office time killers is searching for misplaced objects.

9. Track your time

Continue to track and evaluate the time you spend working on different tasks. Use the results to work out if you are working effectively, and note which bad habits suck up your time the most.

10. Schedule time between tasks

Take some time to yourself between your tasks and restart before you can get distracted. Remember that taking a break isn’t about slacking, it’s about recharging.

11. Do things that you can start easily first thing

If you struggle to get started with a task at the beginning of the day, switch to a task you can immediately and easily start. Once you are in the working zone, other tasks will be easier for you to start and complete.

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12. Start your work day by planning the whole day out

Start working once you know exactly how your whole day will be spent – planning out your day will actually save you time as you always know what you need to do next.

13. Use your commute wisely

Do some tasks while you travel to work. If you’re on the train, you can check your emails. If you are driving, you can make hands-free phone calls. This saves you time once you arrive at the office.

14. Focus on one task at a time

Most people actually struggle to multitask and often waste time when they try. Stick to one thing at a time to maximize your productivity.

15. Send others what they need to prep for meetings

If you set meetings, share the agenda with your co-workers in advance so they can prepare questions or comments. This saves everyone time and makes the meeting more efficient.

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16. Learn to say “no”

Say no to any extra tasks that may disrupt your work schedule. It may feel like you are being rude, but your ultimate priority is to have a productive day. If you feel guilty, offer to help with the task once you have finished with your other projects.

17. Batch similar tasks

If you have related tasks, batch them together to increase your efficiency.

18. Break up your tasks

Break up more difficult tasks with smaller, easier ones. This will help your mind to stay fresh — avoiding that feeling of being mentally exhausted.

19. Take breaks

Stretch your legs every two hours – both your body and your mind will appreciate the break.

20. Use easy tasks to get working

Remember that the best way to be productive is to get working. If you are struggling, start with the easiest task to get you into the working mindset.

More by this author

Amy Johnson

Amy is a writer who blogs about relationships and lifestyle advice.

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Last Updated on November 20, 2020

How to Type Faster: 12 Typing Tips and Techniques

How to Type Faster: 12 Typing Tips and Techniques

Do you know that being able to type faster makes you more productive? In fact, it’ll save you 21 days every year just by typing faster!

Many people look up to master typists and wish that they could handle a keyboard like they do. The truth is that none of them started that way, and they had to learn.

How can you learn how to type faster?

In this article, you’ll learn 12 useful fasting typing tips and techniques.

1. Improve Your Workspace

Many people believe that fast and correct typing will start when you can master the keyboard. However, the truth is that you will need to begin with getting a workspace that is clean, properly ventilated, and comfortable. Also, for optimal typing, you will need to get a table and not work with your laptop or computer on your lap.

If you will be working for an extended period, make sure that you’re comfortable.

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2. Fix Your Posture

If you want to type well, the correct posture will be seated, straight backed, and with your feet planted a little apart, flat on the ground. You wrists should also be positioned in such a way that your fingers can cover the keyboard. Tilt your head a bit as you can look at the screen properly as well.

Adjust your office chair so you’ll be able to easily play with the seat and get a proper posture[1].

Learn how to type faster with correct posture.

    3. Hold Your Posture

    It is also very important that you keep this position as you type. Ensure that your posture is good, and this way, you will be able to avoid getting aches on your wrists. These aches have a way of slowing you down and keeping you out of rhythm.

    Keep your back and shoulders from hunching, and while relaxation should be your key goal as you work on, also be sure to stay upright.

    4. Familiarize Yourself with the Keyboard

    The keyboard is your tool here, so you will need to get to know it. Fortunately for you, most keyboards that you see will make use of the same layout; the QWERTY layout. It is called that because of the letters that make the top left corner. You’ll also find that a lot of keyboards have keys around these main ones that do several things.

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    Here’s a nice video to help you familiarize yourself with the keyboard:

    Work on memorizing the positions of the letter keys, as well as some of the most used punctuation marks. You will need to understand where they are without looking at the keyboard. This is the only way you can learn to type fast.

    5. Close Your Eyes and Say the Keys out Loud as You Press Them

    Another great way to get to know the positions of these letters is to look away from them and directly at the screen. Then, pronounce the keys as you press them and see if you’re correct. This step will go a long way in helping you to memorize the keys, and it can easily help you learn how to type faster.

    6. Start Slowly With Touch-Typing

    Improving your speed as you type is a matter of developing your muscle memory over time. However, the quickest way to master typing will be learning touch typing[2]. If this is your first time with touch typing, then you might spend a lot of time on this step. However, once you can type key combinations without looking at the keyboard layout, your speed will increase.

    7. Don’t Look at Your Hands

    The whole essence of this step is to keep you from looking at your keyboard as you type so that your fingers are made to learn how the keys work.

    Again, you might find that your speed reduces when you begin, but just stick to it. Touch typing will help you to reach higher speeds and master it.

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    8. Practice, Practice, Practice

    Mastering the touch typing technique will prove to be a bit finicky, but once your posture is up and you get your fingers where they should be, you can only improve by practicing.

    Spare some time on a daily basis to practice and master both accuracy and speed. With continuous practice, you will also notice that you make fewer errors with time.

    9. Check out Some Online Typing Games

    There are also some websites that can help you with your practicing. They score you and record your words per minute, so you can try improving your record and competing with others as well. Here are some of the best sites:

    10. Dictation Practice

    If you don’t know what you can write, another alternative to getting good practice is to listen to something and try to type as you hear the words. There is no limit to the kind of things you can write, and you can even make the practice process more fun.

    Get an e-book, an online lecture, or listen to a TV show or talk show.

    11. Monitor Your Progress

    Ensure that you keep track of the progress you make as you go on. However, it is important that you don’t get obsessed with how many words you are able to type in a minute. Rather, ensure that you stay comfortable while you’re practicing. With time, your words per minute will increase, and you’ll be able to clock up some high numbers.

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    12. Get Some Formal Training

    There are many specially designed courses and typing lessons that will boost your abilities. If you’re willing to improve your skill, get any of these and see how well they work for you:

    The Bottom Line

    Typing is a skill that takes time to develop, but with practice and dedication, you can learn how to get faster at typing and improve your productivity on a day-to-day basis.

    One day, you may even improve your typing so much that you reach 40 wpm!

    More Tips on How to Type Faster

    Featured photo credit: Cytonn Photography via unsplash.com

    Reference

    [1] Well: Working WELL anywhere
    [2] Techopedia: Touch Typing

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