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20 Quick Time Management Tips For Really Busy People

20 Quick Time Management Tips For Really Busy People

Do you wish you could manage your time more effectively? Many people struggle to do everything that they want to during the day. It can be even more difficult if you are busy and have other priorities. However, a few simple time-management methods can help you to find more time in the day – check out these 20 quick time management tips for really busy people.

1. Start tracking how you spend your time

Every day for a week, track your work and your spare time and see how long you spend on different tasks. When you look over how you track your time, you may notice that some activities take much longer than you expected. This can help when scheduling and prioritizing.

2. Do your work in chunks

Break your working day down into hour-and-a-half-hour chunks, and assign different tasks to these chunks. This will help you to stay focused and less overwhelmed by your work.

3. Schedule some empty time

Make sure to schedule some empty space for thinking or possible interruptions. This will help you to stay on top of your work without stressing, and it means you are less likely to feel like you are falling behind.

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4. Erase any distractions

If you struggle with social media distracting you, consider downloading Cold Turkey, an app that can block social media websites temporarily while you work.

5. Don’t be chained to your email inbox

If it is going to be a busy work day, ignore email completely for a few hours so you can focus on finishing off your other, more important tasks.

6. Prioritize your tasks

Choose three things every day that you must complete, and don’t leave until they are finished.  Prioritizing will help you to make sure you have a productive day.

7. Schedule your weekly priorities

At the beginning of the week, choose your top five priorities for the week, then decide how much time should be spent on each.

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8. Tidy your workspace

Keep your working space tidy – one of the biggest office time killers is searching for misplaced objects.

9. Track your time

Continue to track and evaluate the time you spend working on different tasks. Use the results to work out if you are working effectively, and note which bad habits suck up your time the most.

10. Schedule time between tasks

Take some time to yourself between your tasks and restart before you can get distracted. Remember that taking a break isn’t about slacking, it’s about recharging.

11. Do things that you can start easily first thing

If you struggle to get started with a task at the beginning of the day, switch to a task you can immediately and easily start. Once you are in the working zone, other tasks will be easier for you to start and complete.

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12. Start your work day by planning the whole day out

Start working once you know exactly how your whole day will be spent – planning out your day will actually save you time as you always know what you need to do next.

13. Use your commute wisely

Do some tasks while you travel to work. If you’re on the train, you can check your emails. If you are driving, you can make hands-free phone calls. This saves you time once you arrive at the office.

14. Focus on one task at a time

Most people actually struggle to multitask and often waste time when they try. Stick to one thing at a time to maximize your productivity.

15. Send others what they need to prep for meetings

If you set meetings, share the agenda with your co-workers in advance so they can prepare questions or comments. This saves everyone time and makes the meeting more efficient.

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16. Learn to say “no”

Say no to any extra tasks that may disrupt your work schedule. It may feel like you are being rude, but your ultimate priority is to have a productive day. If you feel guilty, offer to help with the task once you have finished with your other projects.

17. Batch similar tasks

If you have related tasks, batch them together to increase your efficiency.

18. Break up your tasks

Break up more difficult tasks with smaller, easier ones. This will help your mind to stay fresh — avoiding that feeling of being mentally exhausted.

19. Take breaks

Stretch your legs every two hours – both your body and your mind will appreciate the break.

20. Use easy tasks to get working

Remember that the best way to be productive is to get working. If you are struggling, start with the easiest task to get you into the working mindset.

More by this author

Amy Johnson

Amy is a writer who blogs about relationships and lifestyle advice.

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Last Updated on January 21, 2020

What Is Creativity? We All Have It, and Need It

What Is Creativity? We All Have It, and Need It

Do you think of yourself as a creative person? Do you play the drums or do watercolor paintings? Perhaps compose songs or direct plays? Can you even relate to any of these so called ‘creative’ experiences? Growing up, did you ever have that ‘artistic’ sibling or friend who excelled in drawing, playing instruments or literature? And you maybe wondered why you can’t even compose a birthday card greeting–or that drawing stick figures is the furthest you’ll ever get to drawing a family portrait. Many people have this common assumption that creativity is an inborn talent; only a special group of people are inherently creative, and everyone else just unfortunately does not have that special ability. You either have that creative flair or instinct, or you don’t. But, this is far from the truth! So what is creativity?

Can I Be Creative?

The fact is, that everyone has an innate creative ability. Despite what most people may think, creativity is a skill that everyone can learn and hone on. It’s a skill with huge leverage that allows you to generate enormous amounts of value from relatively little input. How is that so? You’ll have to start by expanding your definition of creativity. Ironically, you have to be creative and ‘think out of the box’ with the definition! Creativity at its heart, is being able to see things in a way that others cannot. It’s a skill that helps you find new perspectives to create new possibilities and solutions to different problems. So, if you encounter different challenges and problems that need solving on a regular basis, then creativity is an invaluable skill to have.Let’s say, for example, that you work in sales. Having creativity will help you to look for new ways to approach and reach out to potential customers. Or perhaps you’re a teacher. In this role you have to constantly look for new ways to deliver your message and educate your students.

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How Creativity Works

Let me break another misconception about creativity, which is that it’s only used to create completely “new” or “original” things. Again, this is far from the truth. Because nothing is ever completely new or original. Everything, including works of art, doesn’t come from nothing. Everything derives from some sort of inspiration. That means that creativity works by connecting things together in order to derive new meaning or value.From this perspective, you can see a lot of creativity in action. In technology, Apple combines traditional computers with design and aesthetics to create new ways to use digital products. In music, a musician may be inspired by various styles of music, instruments and rhythms to create an entirely new type of song. All of these examples are about connecting different ideas, finding common ground amongst the differences, and creating a completely new idea out of them.

What Really Is Creativity?

Creativity Needs an Intention

Another misconception about the creative process is that you can just be in a general “creative” state. Real creativity isn’t about coming up with “eureka!” moments for random ideas. Instead, to be truly creative, you need to have a direction. You have to ask yourself this question: “What problem am I trying to solve?” Only by knowing the answer to this question can you start flexing your creativity muscles. Often times, the idea of creativity is associated with the ‘Right’ brain, with intuition and imagination. Hence a lot of focus is placed on the ‘Right’ brain when it comes to creativity. But, to get the most out of creativity, you need to utilize both sides of your brain–Right and Left–which means using the analytical and logical part of your brain, too. This may sound surprising to you, but creativity has a lot to do with problem solving. And, problem solving inherently involves logic and analysis. So instead of throwing out the ‘Left’ brain, full creativity needs them to work in unison. For example, when you’re looking for new ideas, your ‘Left’ brain will guide you to a place of focus, which is based on your objective behind the ideas you’re searching for. The ‘Right’ brain then guides you to gather and explore based on your current focus. And when you decide to try out these new ideas, your ‘Right’ brain will give you novel solutions outside of the ones you already know. Your ‘Left’ brain then helps you evaluate and tune the solutions to work better in practice. So, logic and creativity actually work hand in hand, and not one at the expense of the other.

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Creativity Is a Skill

At the end of the day, creativity is a skill. It’s not some innate or natural born talent that some have over others. What this means is that creativity and innovation can be practiced and improved upon systematically.A skill can be learned and practiced by applying your strongest learning styles. Want to know what your learning style is? Try this test. A skill can be measured and improved through a Feedback Loop, and can be continuously upgraded over time by regular practice. Through regular practice, your creativity goes through different stages of proficiency. This means that you can become more and more creative! If you never thought that creativity was relevant to you, or that you don’t have a knack for being creative… think again! You can use creativity in any aspect of your life. In fact you should use it, as it will allow you to to break through your usual loop, get you out of your comfort zone, and inspire you to grow and try new things. Creativity will definitely give you an edge when you’re trying to solve a problem or come up with new solutions.

Start Connecting the Dots

Excited to start honing your creativity? Here at Lifehack, we’ve got a wealth of knowledge to help you get started. We understand that creativity is a matter of connecting things together in order to derive new meaning or value. So, if you want to learn how to start connecting the dots, check out these tips:

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Featured photo credit: rawpixel via unsplash.com

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