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20 Quick Time Management Tips For Really Busy People

20 Quick Time Management Tips For Really Busy People

Do you wish you could manage your time more effectively? Many people struggle to do everything that they want to during the day. It can be even more difficult if you are busy and have other priorities. However, a few simple time-management methods can help you to find more time in the day – check out these 20 quick time management tips for really busy people.

1. Start tracking how you spend your time

Every day for a week, track your work and your spare time and see how long you spend on different tasks. When you look over how you track your time, you may notice that some activities take much longer than you expected. This can help when scheduling and prioritizing.

2. Do your work in chunks

Break your working day down into hour-and-a-half-hour chunks, and assign different tasks to these chunks. This will help you to stay focused and less overwhelmed by your work.

3. Schedule some empty time

Make sure to schedule some empty space for thinking or possible interruptions. This will help you to stay on top of your work without stressing, and it means you are less likely to feel like you are falling behind.

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4. Erase any distractions

If you struggle with social media distracting you, consider downloading Cold Turkey, an app that can block social media websites temporarily while you work.

5. Don’t be chained to your email inbox

If it is going to be a busy work day, ignore email completely for a few hours so you can focus on finishing off your other, more important tasks.

6. Prioritize your tasks

Choose three things every day that you must complete, and don’t leave until they are finished.  Prioritizing will help you to make sure you have a productive day.

7. Schedule your weekly priorities

At the beginning of the week, choose your top five priorities for the week, then decide how much time should be spent on each.

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8. Tidy your workspace

Keep your working space tidy – one of the biggest office time killers is searching for misplaced objects.

9. Track your time

Continue to track and evaluate the time you spend working on different tasks. Use the results to work out if you are working effectively, and note which bad habits suck up your time the most.

10. Schedule time between tasks

Take some time to yourself between your tasks and restart before you can get distracted. Remember that taking a break isn’t about slacking, it’s about recharging.

11. Do things that you can start easily first thing

If you struggle to get started with a task at the beginning of the day, switch to a task you can immediately and easily start. Once you are in the working zone, other tasks will be easier for you to start and complete.

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12. Start your work day by planning the whole day out

Start working once you know exactly how your whole day will be spent – planning out your day will actually save you time as you always know what you need to do next.

13. Use your commute wisely

Do some tasks while you travel to work. If you’re on the train, you can check your emails. If you are driving, you can make hands-free phone calls. This saves you time once you arrive at the office.

14. Focus on one task at a time

Most people actually struggle to multitask and often waste time when they try. Stick to one thing at a time to maximize your productivity.

15. Send others what they need to prep for meetings

If you set meetings, share the agenda with your co-workers in advance so they can prepare questions or comments. This saves everyone time and makes the meeting more efficient.

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16. Learn to say “no”

Say no to any extra tasks that may disrupt your work schedule. It may feel like you are being rude, but your ultimate priority is to have a productive day. If you feel guilty, offer to help with the task once you have finished with your other projects.

17. Batch similar tasks

If you have related tasks, batch them together to increase your efficiency.

18. Break up your tasks

Break up more difficult tasks with smaller, easier ones. This will help your mind to stay fresh — avoiding that feeling of being mentally exhausted.

19. Take breaks

Stretch your legs every two hours – both your body and your mind will appreciate the break.

20. Use easy tasks to get working

Remember that the best way to be productive is to get working. If you are struggling, start with the easiest task to get you into the working mindset.

More by this author

Amy Johnson

Amy is a writer who blogs about relationships and lifestyle advice.

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Last Updated on September 23, 2020

5 Reasons for Your Facebook Addiction (and How to Break It)

5 Reasons for Your Facebook Addiction (and How to Break It)

Facebook is embedded into lives around the world. We use it to connect with friends, share important milestones, and check in with the news. However, what may seem like harmless scrolling can become harmful if it takes up inordinate amounts of time and turns into a Facebook addiction.

The first step to breaking any bad habit is to understand the symptoms and psychological triggers that made you pick up the habit in the first place. Below you’ll find the common causes, and the good news is that, once you’ve identified them, you can implement specific strategies to get over your Facebook addiction.

Symptoms of a Facebook Addiction

Do you find that the first thing you do when you wake up is grab your phone and scroll through Facebook? Is it the last thing you see before falling asleep? You may have a Facebook addiction. Here are some more of the signs and symptoms[1]:

  • You end up spending hours on Facebook, even when you don’t mean to.
  • You use Facebook to escape problems or change your mood.
  • You go to sleep later because you’re glued to your screen.
  • Your relationships are suffering because you spend more time on your phone than you do talking with the people you care about.
  • You automatically pull out your phone when you have free time.

You can check out this TED Talk by Tristan Harris to understand how Facebook and other social media gain and hold our attention:

Psychological Reasons for a Facebook Addiction

A compulsive Facebook addiction doesn’t come out of nowhere. There are often root causes that push you into Facebook, which can ultimately manifest as an addiction once you become dependent on it. Here are some of the common causes.

Procrastination

Facebook can cause procrastination, but many times, your tendency to procrastinate can lead you to scrolling through your Facebook feed.

Facebook capitalizes on your tendency to procrastinate[2] by incorporating a news feed with an infinite scroll. No matter how far down you go, there will always be more memes and status updates to keep you distracted from whatever you should be doing.

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Thus, it might be helpful to change your perception of Facebook. Instead of looking at it like a place to be social or kill time, frame Facebook as the enemy of your productivity and purpose. Doesn’t sound as tempting now, right?

Loneliness or Indecision

Facebook resembles a boring reality TV show that is on full display during every hour of the day. Do you really need to tell everybody what you ate for lunch? I doubt it.

You don’t share such trivial details to add value to people’s lives. You’re likely doing it because you’re lonely and in need of attention or approval[3].

Seeking opinions from your friends could be a sign of indecision or low self-confidence. If you get a bad suggestion, then you can conveniently blame somebody else, thus protecting your ego.

Social Comparisons

Social comparison is a natural part of being human[4]. We need to know where we stand in order to judge our rank among our peers. And Facebook has made this all too easy.

When we get into Facebook, our brains are bombarded by hundreds of people to compare ourselves to. We see our cousin’s amazing vacation to Europe, our friend’s adorable baby, our brother’s new puppy, etc. Everything looks better than what we have because, of course, people are only going to post the best parts.

This extreme form of social comparison with a Facebook addiction can, unfortunately, lead to depression. One study pointed out that “people feel depressed after spending a great deal of time on Facebook because they feel badly when comparing themselves to others”[5].

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People-Pleasing

Facebook takes advantage of your desire for instant gratification[6]. Your brain receives a dopamine hit every time you see that red notification light up. Dopamine is a chemical in your brain that causes you to seek pleasure from things.

Pleasure sounds nice in theory, but dopamine is responsible for self-destructive behavior if overproduced. Thus, becoming a slave to your notifications can destroy your self-control in a hurry.

If that wasn’t bad enough, the human desire to be liked and accepted is at play, too. Every time you get a “Like,” your brain decides that means somebody likes you. Keep this up and you’ll turn into an addict desperate for another “hit.”

Fear of Missing out (FOMO)

Facebook wrecks your focus by preying on your fear of missing out. You check your Facebook feed during a date because you don’t want to miss any interesting updates. You check your messages while you drive because a friend might have something exciting to share.

One study found that “a high level of fear of missing out and high narcissism are predictors of Facebook intrusion, while a low level of fear of missing out and high narcissism are related to satisfaction with life”[7].

Therefore, while you may feel temporarily glad that you didn’t miss something, research shows that FOMO will actually reduce your overall life satisfaction.

How to Break a Facebook Addiction

Now that you know some of the causes of a Facebook addiction, you may be ready to break it. If so, follow these 5 steps to get over your addiction and improve your mental health.

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1. Admit the Addiction

You can’t fix a problem if you deny it exists. Don’t beat yourself up, but do try and be honest enough to admit you’re a Facebook addict. If it makes you feel any better, I’m a recovering addict myself. There is no reason to be ashamed.

Telling a trusted friend might help you stay accountable, especially if they share your goal.

2. Be Mindful of Triggers

In order to discover the triggers that lead you to use Facebook, ask yourself the following questions. It may be helpful to write them down at a journal.

  • What did I do? (scrolling, sharing, notification checking, etc.)
  • When did I do it? (down-time at work, as soon as you woke up, right before bed, on a date, etc.)
  • What happened right before? (a stressful event, boredom, etc.)
  • How did this make me feel? (stressed, anxious, sad, angry, etc.)

Once you’re aware of what pushes you to use Facebook, you can work on tackling those specific things to get over your Facebook addiction.

3. Learn to Recognize the Urge

Every time you feel the urge to update your status or check your feed, recognize that impulse for what it is (a habitual behavior—NOT a conscious decision). This is especially powerful when you complete step 2 because you’ll be able to make a mental note of the specific psychological trigger at play.

Have a plan for when you feel the desire to use Facebook. For example, if you know you use it when you’re bored, plan to practice a hobby instead. If you use it when you’re stressed, create a relaxation routine instead of jumping on Facebook.

4. Practice Self-Compassion

Facebook is an epic time-suck, but that doesn’t mean you should criticize yourself every time you log-on to your feed. Beating yourself up will make you feel bad about yourself, which will ironically cause you to be even more tempted.

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Self-loathing can only lead to failure. You might end up deciding it’s hopeless because you are “too lazy.”  If you want to break your addiction for good, then you need to be self-compassionate.

5. Replace the Addiction With a Positive Alternative

It’s a lot easier to eliminate a bad habit when you decide on a good habit that you would like to replace it with. I applied this idea by choosing to pick up a book every time I was tempted to check my feed.

The result blew my mind. I read over a hundred pages in the first day! Trust me when I say those “few minutes of down-time” can add up to an obscene amount of waste.

Having a specific metric to track is important. If you want to stay encouraged, you need to have compelling evidence that your time would be better spent elsewhere.

For example, download an app to help you determine exactly how much time is spent on Facebook so you know how much of your life you’re losing to it. Then, when you find a healthy alternative, you can feel good about all the time you’re giving to it!

Final Thoughts

Facebook addictions aren’t uncommon in today’s technologically dependent world. In the pursuit of human connection, we’ve mistakenly taken our interactions online, thinking it would be an easier alternative. Unfortunately, this is no replacement for genuine, face-to-face interaction in real life.

If you think you have a problem, there are things you can do to tackle it. Get started today and improve your overall well-being.

More on How to Use Social Media Less

Featured photo credit: Tim Bennett via unsplash.com

Reference

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