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20 Quick Time Management Tips For Really Busy People

20 Quick Time Management Tips For Really Busy People

Do you wish you could manage your time more effectively? Many people struggle to do everything that they want to during the day. It can be even more difficult if you are busy and have other priorities. However, a few simple time-management methods can help you to find more time in the day – check out these 20 quick time management tips for really busy people.

1. Start tracking how you spend your time

Every day for a week, track your work and your spare time and see how long you spend on different tasks. When you look over how you track your time, you may notice that some activities take much longer than you expected. This can help when scheduling and prioritizing.

2. Do your work in chunks

Break your working day down into hour-and-a-half-hour chunks, and assign different tasks to these chunks. This will help you to stay focused and less overwhelmed by your work.

3. Schedule some empty time

Make sure to schedule some empty space for thinking or possible interruptions. This will help you to stay on top of your work without stressing, and it means you are less likely to feel like you are falling behind.

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4. Erase any distractions

If you struggle with social media distracting you, consider downloading Cold Turkey, an app that can block social media websites temporarily while you work.

5. Don’t be chained to your email inbox

If it is going to be a busy work day, ignore email completely for a few hours so you can focus on finishing off your other, more important tasks.

6. Prioritize your tasks

Choose three things every day that you must complete, and don’t leave until they are finished.  Prioritizing will help you to make sure you have a productive day.

7. Schedule your weekly priorities

At the beginning of the week, choose your top five priorities for the week, then decide how much time should be spent on each.

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8. Tidy your workspace

Keep your working space tidy – one of the biggest office time killers is searching for misplaced objects.

9. Track your time

Continue to track and evaluate the time you spend working on different tasks. Use the results to work out if you are working effectively, and note which bad habits suck up your time the most.

10. Schedule time between tasks

Take some time to yourself between your tasks and restart before you can get distracted. Remember that taking a break isn’t about slacking, it’s about recharging.

11. Do things that you can start easily first thing

If you struggle to get started with a task at the beginning of the day, switch to a task you can immediately and easily start. Once you are in the working zone, other tasks will be easier for you to start and complete.

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12. Start your work day by planning the whole day out

Start working once you know exactly how your whole day will be spent – planning out your day will actually save you time as you always know what you need to do next.

13. Use your commute wisely

Do some tasks while you travel to work. If you’re on the train, you can check your emails. If you are driving, you can make hands-free phone calls. This saves you time once you arrive at the office.

14. Focus on one task at a time

Most people actually struggle to multitask and often waste time when they try. Stick to one thing at a time to maximize your productivity.

15. Send others what they need to prep for meetings

If you set meetings, share the agenda with your co-workers in advance so they can prepare questions or comments. This saves everyone time and makes the meeting more efficient.

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16. Learn to say “no”

Say no to any extra tasks that may disrupt your work schedule. It may feel like you are being rude, but your ultimate priority is to have a productive day. If you feel guilty, offer to help with the task once you have finished with your other projects.

17. Batch similar tasks

If you have related tasks, batch them together to increase your efficiency.

18. Break up your tasks

Break up more difficult tasks with smaller, easier ones. This will help your mind to stay fresh — avoiding that feeling of being mentally exhausted.

19. Take breaks

Stretch your legs every two hours – both your body and your mind will appreciate the break.

20. Use easy tasks to get working

Remember that the best way to be productive is to get working. If you are struggling, start with the easiest task to get you into the working mindset.

More by this author

Amy Johnson

Amy is a writer who blogs about relationships and lifestyle advice.

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Published on October 14, 2019

10 Organizational Skills Training Techniques for the Overwhelmed

10 Organizational Skills Training Techniques for the Overwhelmed

Do you constantly feel overwhelmed by the amount of tasks you have to complete at work? If so, then it may be time to look into some organizational skills training techniques.

Organizational skills are an asset. They allow you to add structure to your day so that you meet deadlines, attend every meeting, and even have enough time to take your breaks (imagine that!). As transferable skills, they can also add value to your personal life.

So, if being organized and able to perform at your very best at work, even when you’re inundated with duties, sounds appealing to you, then read on.

Why You Need Organizational Skills Training

According to the Cambridge Dictionary, organizational skills refers to:[1]

“the ability to use your time, energy, resources, etc. in an effective way so that you achieve the things you want to achieve.”

When you’re feeling overwhelmed at work (or anywhere really) achieving anything seems impossible. This is why organizational skills training is crucial. The skills you learn can help you to overcome the feeling of defeat so you can take command of your tasks again.

The Benefits of Organizational Skills

Having organizational skills allow you to not only be more organized, but to also be more productive and more effective. You’ll have greater control of your tasks and be able to accomplish more things. It can also reduce stress-levels, and experiencing less stress means leading a healthier lifestyle.

Examples of organizational skills include:

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As previously mentioned, while a major benefit for the workplace, they are also valuable in your personal life.

Think about it, our personal lives are also filled with many tasks and activities. Whether it’s going to the bank or buy groceries, or doing household duties such as vacuuming or taking out the trash, each responsibility is basically a task that needs to be completed in order for our home lives to run as smoothly as possible.

How to Learn Organizational Skills

Many businesses and organizations provide organizational skills training, whether it’s a workshop, company presentation, online training course, or an all-out conference. Attending these events is a great start to learning organizational skills. Then, of course, you can set your own goals.

For most people, organizational skills don’t come naturally. However, fortunately, just like any other skill, they’re learnable. Once you acquire an understanding of a skill, the more you practice it, the better you’ll get at it.

If you’re completely new to all of this, your best bet is to start small. Set yourself one goal, select one thing you’d like to improve on, and repeat it regularly until it becomes a habit. Once you’re confident in maintaining the habit, you can add to your goal or expand on it.

Starting small and gradually adding as you progress is a good course of action, as it can ensure that you actually achieve what you set out to accomplish. If you dive straight into the deep end, you risk being even more overwhelmed than before and may fail to meet expectations completely.

Surrounding yourself with people that have particular behaviors is another way to learn organizational skills. Having a super organized team leader, manager, or head of business can greatly influence your own actions and behavior.

10 Organizational Skills Training Techniques

If you’ve noticed yourself feeling overwhelmed and stressed at work recently, then perhaps you could try out one of the following organizational skills training techniques. They could help you to get back control, focus on your tasks, and reduce stress-levels.

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1. Make a List

If you’re feeling swamped with tasks, creating a to-do list is great for taking back control of the things you need to do.

By writing down your tasks in order of importance (make sure you prioritize your list!), you’ll have a visualization of what needs to get done.

You’ll also get to experience the feeling of great relief when you get to cross a task off your to-do list when it’s completed!

2. Don’t Rely on Your Memory

Even if you have superhuman memory, it’s always a good idea to write everything down.

From project deadlines, to customer details, to product prices, writing things down can serve as a reminder so you don’t forget the important things when you’re feeling overwhelmed.

And with most of us carrying around smartphones, you’re never far from a tool where you can write something down.

3. Schedule

A huge part of being organized is knowing how to plan, and expert planning involves a lot of scheduling.

Scheduling is taking a step further than creating a to-do list. Not only do you have the things you need to do recorded, but you have a timetable when you should complete them. This helps you to develop your time management skills as you’re expected to coordinate tasks and activities so that deadlines are met and everything is done on time.

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4. Learn to Delegate

Learning to delegate tasks is a valuable skill that will help to keep you organized. Not only will it lighten your workload, but it will sharpen your planning and prioritization skills as you will have to learn which tasks should be done by you and which tasks are okay to be given to someone else.

5. Avoid Multitasking

While the idea of attempting to do more than one task simultaneously may seem brilliant, in practice, it’s the complete opposite. Multitasking is known to actually lower your productivity as it diminishes your focus and attention and things become more difficult and take longer to complete.

6. Minimize Interruptions

It’s impossible to control every aspect of your environment but it doesn’t hurt to try. By minimizing interruptions while you’re at work, it gives you a better chance of completing them as effectively and efficiently as possible.

Investing in noise-cancelling headphones or installing a social media block on your desktop are examples of ways you could reduce distractions.

7. Reduce Clutter

A notable organizational skills training technique is to create a filing system for your documents. Whether it’s at work or at home, we all accumulate documents that we may not currently need but are too afraid to throw away in case we will need it in the future.

Having an organized system can allow you to locate necessary documents any time you need them. It also keeps them safeguarded which reduces the chance of losing something important. This filing system applies to both actual paperwork and digital documents.

8. Organize Your Workspace

Where we work greatly influences how we work. If you have a cluttered and messy workspace, then the chances of you working in an unorganized fashion can be very high.

Keeping an organized workspace ensures that you’re able to perform at your most productive. You won’t waste time looking for things that have been misplaced and working in a clutter-free environment can be soothing for your mind.

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9. Get Rid of What You Don’t Need

Clutter is known to lead to stress and anxiety.[2] If you’re already feeling overwhelmed, then the sight of clutter can increase that feeling.

Getting rid of things you no longer need clears out your environment and, hopefully, your mind as well.

Done with that sticky-note? Throw it away! Inbox is filled to the brim with unread emails? Unsubscribe to newsletters you no longer read! Whatever you no longer require in your physical and digital life, get rid of it.

Here’s a guide to help you declutter: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

10. Tidy up Regularly

While working, it can get easy for your desk to get untidy. You’re focused on work and so keeping everything at your desk in order is probably a lower priority. But it’s something to be conscious of. Doing a regular tidy up can ensure the mess on your desk doesn’t go overboard.

Whether it’s a quick clean up every day, or a deep clean every month. Being aware of tidying up and fitting it into your routine will help keep you organized and less stressed.

The Bottom Line

Possessing organizational skills enables you to get back control of your tasks when you’re feeling overwhelmed and perform better at work. They can make you more productive, more efficient, and of course, more organized.

Remember, they’re not only valuable at work! Because of their transferability, they can be beneficial in other areas of your life. And really, it doesn’t hurt to be organized at home and socially, as well as at work.

Featured photo credit: Jeff Sheldon via unsplash.com

Reference

[1] Cambridge Dictionary: Organizational Skills
[2] Psychology Today: Why Mess Causes Stress: 8 Reasons, 8 Remedies

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