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10 Things Only Social Media Managers Would Understand

10 Things Only Social Media Managers Would Understand

Picture the scene – you’re at a party and having a nice conversation with a group of interesting people. As everyone starts talking about what they do, an uncomfortable silence falls upon the gathering. Unfortunately, someone invited the social media manager and no-one knows what they do.

My name is Tom and this situation is a familiar one. The role of social media manager is a misunderstood one and so many people believe they just sit on Twitter all day. Worse, they often think the job is simple and can be accomplished by anyone.

As these uncomfortable silences are getting annoying, here are ten things which only people in my profession understand:

1. They are skilled marketing professionals

The role of a social media manager is an extremely challenging one and so much more complicated than just writing a few tweets every day. To begin with, there are several different social platforms to work with – each with their own separate identity.

A social media strategy has to fit into a client’s wider campaign. This requires an integrated approach with different elements of marketing, be they PR, PPC, or SEO, to get the best results possible.

This mix between strategic planning and collaboration dispels another myth about social media – this job cannot be done by everyone. In fact, according to the Huffington Post, almost 60% of social media professionals have previously worked at an advertising, marketing, or PR agency. They are experienced professionals.

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To really get an idea of how skilled these individuals are, Buffer – an essential tool in the social media world – created an article that looks into most of the things social media managers do on a daily basis. While this likely differs between professionals, it’s certainly a great resource for further reading.

2. They know everything about your audience

No-one quite understands your audience like a social media manger. While other professionals will focus on fulfilling the client’s demands, these individuals are in a unique position to directly liaise and interact with the customer’s target market.

Over time, this allows social media managers to learn what makes an audience tick. Consequently, they are able to create engaging content which appeals to them directly. In turn, this enables them to have a range of different strategies for each social media platform which can be further refined to ensure each part of a client’s audience is targeted.

3. They have a pipeline of topics – prepared months in advance

One common misconception of social media managers is that they just jump on the latest trend and attempt to make the most out of popular culture. While these professionals have to be flexible and react to developments quickly, they also have a strategy to boost a client’s online presence.

Social media needs a purpose – and whether creating blog posts, reaching followers, or looking at competitor activity, this is not a job which can be done on an ad-hoc basis.

4. They are often fantastic writers

Obviously, I cannot speak for everyone in this profession – and Muphry’s Law now dictates that I will have made at least one spelling/grammar mistake in this article – but social media managers should be fantastic writers.

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This is more than just thinking creatively to squeeze complicated subjects into 140 characters, the social media manager must be a savvy blogger who is also able to communicate clearly with customers.

While your friends will forgive spelling mistakes on Facebook chat, you can bet that your audience will not.

5. They have all the data

As already discussed, social media managers do not operate in a vacuum. They work alongside other departments to accomplish an integrated campaign. Regardless, this doesn’t mean that successes cannot be attributed to the social media team and the data they collect can be incredibly useful to strategists.

For example, using the correct tracking, social media managers can show a variety of different things, such as:

  • Conversions – through sign-ups and enquiries
  • The most popular channels
  • The most popular posts
  • The best times for posting

6. They are unfortunately prone to epic sugar/caffeine crashes

Technically, this is probably true for all marketing professionals. I’ve been working for about 6 hours today, and just eaten a sharing bag of chocolate while moving onto my fifth cup of tea.

Sometimes I worry about the state of my health…

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Social media is in a constant state of flux and those working in the industry are no stranger to tight deadlines, having to master Google’s algorithm changes, and working late shifts. Combine this with the fact that most of us eat at our desks and sugar/caffeine crashes are inevitable.

We also often need the extra energy to make it through the day.

7. They never sleep

This has nothing to do with the vast amounts of sugar they consume, but social media managers have to be active even when asleep. Unfortunately, people don’t stop using the internet outside of working hours and it is therefore essential to do some degree of automation.

This becomes especially challenging if a client’s audience is based halfway around the world. If they are active at 3AM, then that’s when a social media manager should be available. This brings me onto Buffer.

An essential social media tool, this allows professionals to schedule updates while they’re away from their computers. Frankly, I don’t know where I’d be without it.

8. They live, breathe, and get popular culture

Every social media manager should be well versed in current affairs and able to understand how this affects the content they’re producing. Furthermore, this skill is essential for interacting with their audience as customers want someone who understands them.

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Get this skill right, and you’ll have followers eating out of your hands. Get it wrong, and your audience will go elsewhere.

9. Their industry is often underrated

Did you know that more than 90% of firms use social media to promote their business while almost three quarters claim to have generated new leads from Facebook alone?

This is quite an interesting statistic but, unfortunately, social media as an industry is often underrated. For example, according to an article on Social Media Today, nearly 40% of CEOs reportedly don’t care or slightly care about their company’s social media reputation. Furthermore, more than 30% of firms don’t have a social media strategy and just 21% of small businesses intended to increase their social media budgets in 2013.

Although these attitudes are changing, there is no doubt that this industry is sometimes taken less seriously than more established professions, such as PR.

10. They have no idea what the future holds

Social media is a rapidly changing industry. Every year, it develops and becomes something new. Consequently, marketers must adapt their strategies accordingly. As an example, increasing numbers of over 50s are now using Facebook while smartphones have opened up a whole new range of opportunities.

While this can seem daunting, I think it’s actually pretty exciting. After all, new changes bring new strategies. This, in turn, brings new ways to interact with customers. As a result, I’m in an industry which is never boring.

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

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Featured photo credit: Cathryn Lavery via unsplash.com

Reference

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