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How Successful People Plan Their Week

How Successful People Plan Their Week

Achieving success requires a set of weekly habits and practices. By implementing these ideas consistently, you will become proactive and set yourself apart from people who simply drag themselves through each day. As you read this article, ask yourself which ideas you could put into action this week. Reading an article about success is a start but it is not enough to achieve your goals.

1. They Complete A Weekly Review

It is easy to be swept away by the stress of daily living. That’s why successful people use the Weekly Review to put their work and life back into perspective. Once you learn how to do a Weekly Review, you can master this success habit in a matter of weeks. At first, use the Weekly Review to review your calendar, email accounts and other information sources. Over time, you may want to add further steps to your Weekly Review. Once you establish the habit, an effective Weekly Review will take about an hour to complete.

2. They Review Big Goals

Successful people are excited by their goals. They not only have a bucket list – they take action to achieve those goals on a weekly basis. In order to keep your motivation at a high level, it is vital to set challenging goals. For example, author Jack Canfield recently published his 101 Lifetime Goals which included go on a safari in Africa, give a university commencement address and sell 1 million books. To make the process easier on yourself, choose 2-4 big goals from the list for the year and work through them.

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3. They Plan Your Family Requirements With A Family Meeting

Successful people understand that family life matters. After all, what’s the point of making a fortune if you are alone and miserable? When it comes to running their week, successful people take note of their family responsibilities. That means sorting out school schedules, reviewing upcoming travel and planning dates with their spouse. In fact, you may even want to have a “family meeting” once a week to coordinate plans and make sure nothing important is forgotten.

4. They Put Their Priorities On The Calendar

Successful people live through their calendars. At first glance, a calendar may not appear to be a powerful tool However, successful people realize that a blank calendar represents a major opportunity to make progress. For example, I set aside time on my calendar for reviews, following up on management requests and writing projects. It may feel a little odd to create a “meeting with yourself” at first but it is well worth it, especially when you look back on all that you have achieved.

5. Plan Your Leisure and Relaxation

Successful people are driven to achieve demanding goals and take care of their responsibilities. They also realize that leisure and relaxation matter – without these activities, life will feel like an a never ending to-do list. Many high achieving people have hobbies and sometimes work so much that they forget to pursue them. For example, those who enjoy wine may do a Google search for upcoming wine tastings in their city and register for an event that suits their calendar.

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6. They Think Through The Weekend

Weekends are important for successful people looking to refresh and recharge after a difficult week. Author Laura Vanderkam explored this topic at length in her book “What the Most Successful People Do On the Weekend.” It all starts with a proactive attitude – a good and refreshing weekend does not simply happen. Planning one or two “anchor events” (e.g. go to a sports game or visit an interesting restaurant) is a great way to make sure you have a pleasant activity to look forward to.

7. They Plan Fitness

Fitness is a great element to living a successful and full life. In fact, entrepreneur Michael Hyatt recently discussed the mental and physical benefits of strength training. Fitness is an excellent way to reduce stress and maintain high energy levels. Many successful people have an established morning routine where they fit in an exercise session before they start work. Cutting exercise is rarely a wise decision for those who care about their long term success.

8. They Practice Gratitude Each Day

Successful people often reflect on their success and the wonderful aspects of life. Simply acknowledging all the good things in life is a key insight that authors Tony Robbins and James Altucher practice to maintain a clear mind and a happy attitude. One highly effective way to practice gratitude is to use the Five Minute Journal. Writing about what you are grateful for is a great way to end the day.

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9. They Schedule Time For Follow Up

Successful people know that reminders and follow up are essential habits to get work done. Like it or not, sending a single email is rarely enough to get a job done in the corporate world. Successful people often schedule 15-30 minutes on their calendar at least once per week to follow up on requests, problems and other important matters. For guidance on following up professionally, use the following resource: 7 Tactics of Following Up Without Being Annoying. The follow up skill also applies outside of the business world – following up on vacation plans, orders and planning important events such as wedding anniversaries.

10. They Know The Limits of Planning

As successful people approach their week, they understand the limits of planning. From time to time, emergencies will happen. You may walk into the office on Monday morning and learn that an important customer is angry about a late delivery. That’s why flexibility remains important. Fortunately, planning and taking a proactive approach to work tends to minimize the number of problems and emergencies you will face in life.

Featured photo credit: Large Clock/AndreaTasselli via pixabay.com

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Bruce Harpham

Bruce Harpham is a Project Management Professional and Founder and CEO of Project Management Hacks.

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Published on January 7, 2021

How To Train Yourself When You Lack Attention To Details

How To Train Yourself When You Lack Attention To Details

Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

Why Training Yourself in Attention to Details Pays Off

You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

3 Important Aspects of Becoming More Detail-Oriented

Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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  1. Respect deadlines
  2. Understand the work-flow plan
  3. Build in time to mess up

1. Respect Deadlines

Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

2. Understand the Work-Flow Plan

Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

3. Build in Time to Mess Up

You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

12 Tips to Help You if You Lack Attention to Detail

Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

1. Learn to Listen Well

You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

2. Pay Attention to Social Cues

Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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3. Follow Rules

Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

4. Take Notes

Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

5. Prioritize What Needs Your Attention Now

When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

6. Have a Detail-Oriented Assistant Check Your Work

If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

7. Learn the Rules of Writing Well

English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

8. Proofread Before You Hit Send

Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

9. Minimize Distractions

It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

10. Take Breaks

It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

11. Make Time for Reflection

At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

12. Keep a Detailed To-Do List

This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

Final Thoughts

Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

More Tips on Boosting Your Attention to Detail

Featured photo credit: Cristina Gottardi via unsplash.com

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