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9 Ways Highly Successful People Get Ahead With The Mighty Checklist

9 Ways Highly Successful People Get Ahead With The Mighty Checklist

The checklist is a simple and effective work hack that many professionals use to improve their performance. Whether you are a surgeon, pilot or software developer, checklists make a difference. They are one of the best ways to avoid problems and increase the consistency of your results.

1. They start with developing their expertise

A checklist puts knowledge into a useful form. However, you cannot get started with a checklist until you develop significant experience and knowledge. For example, if you are building a checklist for a monthly report, wait until you have issued the report two or three times before you create a checklist.

2. They recognize the limits of their knowledge

Successful people spend their own money to obtain additional knowledge – that’s a given. However, they also recognize that more knowledge is not the answer to every problem. In many cases, it is important to consistently and correctly apply the knowledge we already have. A checklist is a great way to improve consistency.

Tip: Resource How To Build A Checklist In 6 Steps.

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3. They use the checklist to avoid “dumb mistakes”

Do you know that surgeons sometimes leave medical equipment inside patients? According to the Daily Mail, 870 patients in the United Kingdom had medical items left inside them from surgery between 2005 and 2012. That’s a serious problem! Fortunately, this type of error can be presented with a checklist step like “check all medical instruments are accounted for.”

4.They know about the limits of human memory

The human mind is a powerful resource that enables us to accomplish many of our goals. However, there are limits to our memory. For example, memories with a strong emotional aspect tend to last longer. That means a routine step in a work process – unlikely to have any emotional significance – is more likely to be forgotten. Those exact steps are great candidates to be included on a checklist.

Tip: 12 Simple Ways To Improve Your Memory.

5. They work to avoid the biggest causes of failure.

Successful people understand the value of managing risk. As Richard Branson explains in his autobiography, ““It is only by being bold that you get anywhere. If you are a risk-taker, then the art is to protect the downside.” A checklist is a great way to avoid failures. For example, to prevent problems during travel, make sure to keep a copy of your passport identification page.

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Tip: 5 Great Questions to Ask Yourself After a Failure. If you fail, then you have the opportunity to learn from that experience and avoid that problem in the future.

6. They keep their ego and self-confidence under control

Successful people have a great deal of confidence. Their confidence gives them the ability to make presentations, make sales and get ahead. However, confidence makes it easy to skip important steps and details. A checklist reminds you of the importance of working through the most critical steps for a process, each and every time. For example, a wise security precaution is to change your personal passwords annually – no matter how confident you are about them.

Resource: 10 Ways You Can Do To Build Self Confidence Instantly.

7. They use systems to reach success rather than guessing

Successful people put their trust in systems. Once you find a proven method to achieve a result, why waste time continuing to experiment? A checklist is a great system that can improve performance in all areas of life. For example, you can use checklists to improve your evening routine and your professional presentations (e.g. use a checklist to check a presentation for formatting and consistent design).

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If you are very keen to develop a system with a brand new activity, there are two options. You can do an Internet search for a template or checklist to use. Or you can ask an experienced coworker or mentor to see if they have a checklist that you can use.

8. They know the power of communication in working through problems

According to industry surveys, project managers spend 80% of their time on communication. It is a critical skill for high performance in all areas of life. Rather than make assumptions, successful people verify information and communicate proactively. With checklists, medical professionals often include communication steps (e.g. introduce everyone on the team by name and role). For a recurring activity at work, this approach improves results.

Tip: Find out Ten Ways to Improve Your Communication Skills.

9. They know how to work through conflict to their advantage

Successful people know that conflict is a reality in the workplace. Given that reality, professionals build habits and routines to reduce conflict and resolve conflict after it occurs. For example, a team building checklist could include one team lunch per month to increase social bonding in the team. In addition, connecting around common goals in team meetings tends to reduce conflict.

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Resource: Continue your conflict management education by reviewing this guide to 33 conflict management resources.

Featured photo credit: Checklist/DS355 via flickr.com

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Bruce Harpham

Bruce Harpham is a Project Management Professional and Founder and CEO of Project Management Hacks.

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Published on January 7, 2021

How To Train Yourself When You Lack Attention To Details

How To Train Yourself When You Lack Attention To Details

Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

Why Training Yourself in Attention to Details Pays Off

You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

3 Important Aspects of Becoming More Detail-Oriented

Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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  1. Respect deadlines
  2. Understand the work-flow plan
  3. Build in time to mess up

1. Respect Deadlines

Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

2. Understand the Work-Flow Plan

Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

3. Build in Time to Mess Up

You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

12 Tips to Help You if You Lack Attention to Detail

Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

1. Learn to Listen Well

You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

2. Pay Attention to Social Cues

Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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3. Follow Rules

Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

4. Take Notes

Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

5. Prioritize What Needs Your Attention Now

When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

6. Have a Detail-Oriented Assistant Check Your Work

If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

7. Learn the Rules of Writing Well

English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

8. Proofread Before You Hit Send

Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

9. Minimize Distractions

It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

10. Take Breaks

It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

11. Make Time for Reflection

At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

12. Keep a Detailed To-Do List

This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

Final Thoughts

Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

More Tips on Boosting Your Attention to Detail

Featured photo credit: Cristina Gottardi via unsplash.com

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