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9 Energy Hacks to Stay Motivated When You’re Exhausted

9 Energy Hacks to Stay Motivated When You’re Exhausted

Americans work a lot. The vast majority of us go above and beyond the typical 9-5, Monday-Friday routine, working between 45-55 hours per week. So when energy starts to lag and the day gets that much longer, most of us turn to chemicals and quick fixes to get the boost we need. It’s hard to stay motivated.

But in the long term, the second (or third) cup of coffee, the after-lunch 5-hour energy shot, or the bag of peanut M&Ms you down at 3 A.M. are doing more harm than good. You’re cheating yourself with sugar and caffeine.

Fortunately, there are other energy hacks you can implement that will work as well, if not better than, the elevator-Snickers at way past go to bed time. Here are nine such hacks to stay motivated and how to implement them into your schedule starting this week.

Screen Detox Before Bed

We are hard wired to sync up with the light cycles around us. So when our brains are fully stimulated for hours up until the minute we lay down to sleep, it’s that much harder to get a good night’s sleep and in turn stay focused the next day. Even if you fall asleep immediately, the quality of sleep is low.

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To avoid this and ensure you get the full night of quality sleep you need to jump out of bed refreshed, avoiding screens for 1-2 hours before bed every night. Better yet, when you wake up also avoid looking at your phone for 30 minutes to an hour. You’ll feel more relaxed and more energized, reducing those mid-day crashes.

What a Good Breakfast Looks Like

For years you’ve heard that you need breakfast to start the day properly, but most of us do it incorrectly. We either cram something down real quick so that we feel like we’ve covered our bases or we wait too long.

Your body doesn’t need 1,000 calories first thing in the morning. A banana and a large glass of water will get you moving much faster than a sugar-laden donut. Small snacks until lunch will keep you moving at a steady pace until your next meal.

Visualize Your Day with Clear End Goals

Visualization is a powerful technique used by many of the world’s most successful people. The human mind processes images thousands of times faster than any other form of stimuli, to the point that if you visualize yourself completing a task, your body will respond as if you did.

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Michael Phelps has famously visualized tens of thousands of races he never swam. So effective was his habit that when his goggles filled with water during an Olympic final, he not only finished the race, he won in record time.

Listen to (the right) Music While Working

Music can motivate and push us through spells of low energy, but you could be listening to the wrong kind of music. Music with human voices can keep you from 100% focusing on what you are doing – it’s how we’re wired.

Classical music, instrumentals and even techno or EDM are better suited for work. For a service that takes this to the next level, check out Focus@Will, an app and web service that plays continuous productivity focused music in these styles.

A Twenty Minute Focus Hack

One of the most famous hacks in productivity circles is the Pomodoro technique. Put simply, this requires that you focus intently for 20 minutes on a given task and then take a five minute break. There are software tools that will help you do this, tapping into the natural timeframe your mind is willing to sit still and focus on one action.

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Not only does the Pomodoro technique engage you in much greater stretches of focus, it also forces you to break up your tasks and goals into bite sized chunks – which itself has been shown to have many positive benefits.

Build a To Do List You Can Trust

A good To Do List is the cornerstone of productivity. One of the most famous “To Do List gurus” is David Allen, author of Getting Things Done. The basic idea behind this philosophy is that when something comes up, you write it down and place it in your “inbox”. At set intervals during the day, you review your inbox and categorize tasks accordingly – either doing them, delegating them, or scheduling them for later.

When you do this consistently, you reach a point at which you can fully trust your to do list – putting the stress of remembering what’s next out of your brain entirely.

Go For a (Short) Jog

Physical exercise does a LOT of things for the mind – too many to list here. It releases endorphins, reduces cortisol levels, stimulates muscles and nerves, and keeps your brain active. In short, even if it makes you physically tired, good exercise will jump start the brain. A good mid-day jog will keep you going through the toughest schedule.

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Patch Together a Standing Desk

Sitting is bad for productivity. Your body actually changes both chemically and physically when you sit down, and the result for many people is a less focused, lower energy level, even if they follow every other tip in this article.

Hence the recent popularity in standing desks. But standing desks can be very expensive. So if you want to give it a go without investing in a custom built desk, build one yourself. You can either follow the instructions here or grab a spare filing cabinet on top of which you can place your monitor and keyboard.

Give Your Mind a Jumpstart Mid-Day

At a certain point, your mind is going to get distracted. Whether it’s a repetitive task or a midday crash, you’re going to find it hard to get back into the swing of things at a certain point.

Changing venues, going for a walk, talking to a co-worker, or running up and down the stairs can break you out of whatever loop you’re currently stuck in and jump start your mind enough to get back into the swing of things.

Not every tip above will work as quickly or as effectively as a quick shot of caffeine for everyone. But if you start making small changes to your lifestyle to match this list, you’ll almost certainly see results that will allow you to get more done with your day.

Featured photo credit: Check List/Gerardo Hernández Arias via flickr.com

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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