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If You Want To Quickly Improve Your Writing, Do These 10 Little Things Now

If You Want To Quickly Improve Your Writing, Do These 10 Little Things Now

William Strunk Jr. in the classic book Elements of Style said:

“Vigorous writing is concise. A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts. This requires not that the writer make all his sentences short, or that he avoid all detail and treat his subjects only in outline, but that every word tell.”

If you want to write as best as you can, respond clearly and powerfully to your readers’ needs and make every word tell–whether you are writing a short story, blog post, business letter or e-mail–you must watch how you write. It doesn’t matter what your cultural or educational background is, do these little, painless things from today to quickly improve your writing and dramatically enhance effectiveness of your communication.

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1. Read more—as much and as often as you can.

Read authors, bloggers, reporters and any other types of writers you can find. Study their language, sentence and grammar use to learn what works. This will not only improve your vocabulary and use of proper syntax and grammar, but also broaden your world view, excite your imagination, arouse your curiosity and stimulate your creativity. When you read, you expose yourself to interesting topics, experiences, cultures and can tap into the minds of creative thinkers. Besides that, reading is enjoyable and therapeutic. Fit it into your hectic life and it will help you relax and unwind.

2. Write daily—at least 15 minutes every day.

“The secret of becoming a writer,” Jerry Pournelle says, “is that you have to write.” He is right. It doesn’t matter how much you write, just write every day. Writing everyday is the best way to practice the craft and improve how you think. It also helps you form a writing habit. Find your own pace and write for three hours, half an hour or even just 15 minutes a day. You don’t have to write 40 printed pages a day, but you do need to make sure you write at least 15 minutes each day. If you can’t think of something to write about, keep a personal diary or journal and update it daily.

3. Write in plain English.

No matter how complex or technical your subject is, write your message in the most direct, easy-to-understand and concise way possible. Don’t assault your readers’ intelligence and patience with bloated vocabularies, pretentious jargon and extraneous ideas. Employ familiar, everyday words to facilitate reader enjoyment and comprehension. For instance, instead of writing ‘eliminate,’ write ‘end.’ The word ‘end’ is shorter, punchier and more familiar with people around the world. It reduces chances of confusion and misinterpretation of your intended meaning.

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4. Separate the writing and editing processes.

Separating the writing and editing processes allows you adequate time, space and quiet necessary to complete both tasks successfully. Focus on writing your message down uninhibited at first draft. Address surface level issues of grammar, style and typos later during the editing stage. There is no shame in writing a bad first draft just as long as you set aside plenty of time to edit later. Author Cecil Castellucci says it best: “The best flowers are fertilized by crap.”

5. Open with your main idea.

State your main idea–or at least give a strong hint of your main message–in the first few opening sentences. Don’t keep the reader waiting and guessing for too long about what you are writing about. People are impatient and won’t stick around to read through your ramblings. Similarly, avoid opening your writing with strings of generic sentences. Instead of saying Chicago is a ‘big city,’ open with something unique about Chicago that cannot be said of most other cities. For example, you could say Chicago is the ‘windy city.’ You can’t say that of other cities in the U.S.

6. Vary your sentence length, structures and types.

Varying sentence length, types and structures helps you avoid monotony and allows you to provide emphasis where appropriate. Use short sentences to emphasize an idea and create a punch. Use longer sentences to define, illustrate or explain ideas. Also, blend simple, compound and complex sentences, as well as including occasional commands and question to spice up your writing. Keep in mind that writing is more than just meaning—it’s also about sounds and can be about visual appearance on paper or screen as well.

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7. Use concrete words.

Concrete words are terms for things that can be seen, heard, smelled, tasted or touched, such as table, hot and dancing. Stick to concrete words and avoid abstract terms as much as possible. Abstract words and phrases are not available to the senses and point to personal opinion, such as “great,” “wonderful” and “one of the best.” These abstract terms often represent mere rhetoric. Just because you say something is “great” doesn’t mean everyone else thinks the same way. If you must use abstract words, qualify them with concrete evidence from reliable sources.

8. Trim everything down.

When editing or revising your work, eliminate any unnecessary words and phrases in your text to ensure your words get straight to the point rather than beating about the bush or being boastful, pushy or fluffy. Nothing shouts “armature” than using extraneous, wordy terms and phrases in your writing. Instead of writing ‘owing to the fact that’ or ‘due to the fact that,’ just say ‘since’ or ‘because.’ Similarly, instead of saying, ‘bring the matter to a conclusion’, just say ‘conclude.’ Trimming everything down makes your writing easy to consume and understand. It simply improves readability.

9. Consider the reader’s agenda.

Don’t start to write until you know who exactly you are writing for. Who is your target audience? What problem or need do they have? What gender are they? Where in the world are they located? What is in it for them? Will this solve their problem? It is never enough to only factor in your own agenda when writing. Always weave into your work the audience’s agenda and pack as much value in there for them as possible. If you can do this, the battle is half won. You are already a decent, conscientious writer.

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10.   Break any of these rules.

We write to express ourselves, as much as to inform, educate and entertain. Don’t take yourself or writing too seriously. Relax and have fun expressing yourself. When you are relaxed and having fun, you won’t be dull or unnecessarily clever. You will write naturally without worrying about pleasing everyone. Your readers will get value from your words and enjoy reading them. And, as George Orwell advised in his Rules for Writers, “Break any of these rules sooner than say anything outright barbarous.”

Featured photo credit: Rubin Starset via flickr.com

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David K. William

David is a publisher and entrepreneur who tries to help professionals grow their business and careers, and gives advice for entrepreneurs.

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Last Updated on January 14, 2019

The Key to Finding Job Satisfaction and Having a Successful Career

The Key to Finding Job Satisfaction and Having a Successful Career

Regardless of whether you hold an entry-level administration role or regularly travel to the ends of the Earth as a hot-shot senior executive, you can still find yourself harboring an emptiness… a feeling that something is missing. A popular assumption that experiencing job satisfaction and a successful career should be underpinned by a well-rounded suite of tangible benefits, no longer holds true for many of us.

We’d never deny health care benefits, appropriate and fair remuneration, bonuses and travel perks in a job package. However, even if served to us on a silver platter, those features can only satiate us to a certain point.

You might wonder what governs entrepreneurs and start-up business owners to quit their lucrative jobs, essentially look the gift horse in the mouth and kiss such benefits goodbye! There can be an irresistible pull to mastermind a business with products and/or services that serve the greater good of community wider than that constituting their daily existence.

Even with research showing entrepreneurship to pose greater threats to their mental and physical health, this unique breed of individuals choose to go against the grain in chasing their dreams of being their own boss. Why? Why would anyone risk this type of career suicide?

Whether you’re an employee, have recently taken the leap to being a business owner or been in business for a while, the commonality is a congenital condition we all share as human beings; to feel a sense of purpose, value and contribution to our community. Despite it being harder to find this for ourselves in today’s world, these approaches will help you achieve ultimate satisfaction through the twists, turns and joyrides that are essential features of shaping a successful career.

1. Search for Opportunities That Feed Your Passion, Not Temporary Excitement

Even though well-intended, the ‘feel good now’ compass that career coaches and consultants often recommend you use to create career satisfaction can actually do you more harm than good. Excitement is transient. It doesn’t last. Passion is the compass you need.

Passion and excitement are two different things. The resounding career legacy that still draws you to turn up on the job regardless of the sunshine or storm that awaits you…that’s passion. It’s like a mental and/or emotional itch you can’t shrug off. Staying attuned to that calling will breed success for you sooner or later. Patience is key.

You’re also likely to have more than one key passion. Beware of getting caught in the notion you have to find your one true purpose. In fact, run immediately from any coach who tells you there is only one. There isn’t.

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Your passion is a journey that can take multiple forms so forget thinking there is the single dream job out there that will give you satisfaction in every way you can imagine. It simply doesn’t exist.

Consider embracing different roles and projects to help you fuel your passion or fuel your pursuits in finding it. Job satisfaction and your career success will be all the more sweeter from a wider range of enriching experiences.

2. Don’t Position Job and Career Satisfaction Assessments as Pivotal Guides to Your Success

Despite their popular use for vocational guidance, assessment tools such as Gallup’s Clifton Strengths and the Myers Briggs Type Indicator have come under fire[1] as being limited to the amount of true value and direction they can offer partakers.[2] These and many other guidance assessment tools (e.g. VIA Character Strengths , DISC ) are self-report questionnaires that don’t have normative population data against which to compare your results.

Simply remember these tools help you develop a stronger sense of what you identify as strengths and weaknesses within yourself, not in comparison with other people. They will still add insight around what sorts of career opportunities, tasks and projects are going to light your fire, what ones are going to extinguish it and what will prod and keep the coals steadily smoldering.

3. Be Clear on Your Personal Values, Ethics and Principles and Choose Relationships That Support You Honoring Them

Teamwork, collaboration, open communication and trust are commonplace for any flourishing work environment. However, whether or not your personal values can be honored in your work can make or break your job satisfaction.

How committed do you want to be to an organization that expects an average of 10 unpaid overtime hours every week under the guise of ‘reasonable overtime’? Are you willing to accept their construing this expectation as ‘strong commitment’ at the expense of your partner and children waiting at home for you? What are your boundaries concerning when you clock on to their time and when you clock off to yours?

Being very in tune with what your personal values, principles and ethics are will bid you well in the job satisfaction stakes. Spending time to reflect on experiences and working relationships you’ve had – the good, the bad and the ugly – will help you make well-informed searches and grounded decisions that will propel your career success.

Finding and nurturing relationships with associates and colleagues who share similar values doesn’t just make your day-to-day pursuits more enjoyable. You become fortunate to work with like-minded people who will support, understand and appreciate you like a second family.

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Being able to honor your personal values in your work means you will still be able to sleep at night when you have to tread where others fear to, and make extremely difficult decisions others would never ever dream of having to make as you forge success in your career.

4. Be Clear on Your Own Definition of What Having a Successful Career Means for You

It’s tempting to get caught up in the ideals and projections of success expressed by those we love, admire and respect. Underneath, we all want on some level to belong to a successful club of some sort.

With research reporting how much money we feel we need to be truly happy,[3] many of us try to subscribe to the notion that having the car of our dreams or taking a European holiday annually will not bring us happiness. The truth, however, for many of us is these tangible rewards are congratulatory reminders of our persistent efforts to chase our career pursuits.

If those are things you aspire to, don’t let anyone steal your desire and want to feel deserving of these things, that those are some parameters by which you define your career success.

Despite consistently being the top revenue earner for two years running, you may not wish to become the sales manager. You may not wish to step out into running your own business even though you consistently excel as an employee, delighting clients and repeatedly receiving glowing testimonials.

Your definition of career success might be enjoying the predictability of a regular workplace routine. You get to leave – without feeling guilty – at the same time each day, love the people you work with and get to spend a good, uninterrupted amount of work-stress free quality time with your family. That picture is also blissful job satisfaction and complete career success.

5. Identify the Sorts of Challenges and Problems You Want to Learn to Overcome

Standard advice you might receive from a career coach might be to look for opportunities where you get to capitalize on exercising your strengths and career-related activities you enjoy.

However, to become a success at anything involves improvement. To excel at anything often involves stepping outside boundaries and comfort zones where others wouldn’t. This means dedicating focus and attention to things you’re not so good at and things you don’t like.

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Here’s where working with a coach can be particularly helpful. Map out the experiences that were unsavory in your working history. Were there challenges you opted out of, projects you failed at or toxic relationships that blasted your sense of purpose and self-worth into oblivion? It’s within these experiences that you might just find the most valuable lessons and guiding lights for your trajectory to achieve greater job satisfaction.

If your natural leadership style is to be a collaborator, finding opportunities that require you to apply a more dictatorial style might be needed. Discussing a secondment or short-term project where you get to develop and test your skills can be a step further in earning contention to lead a larger project down the track.

With several of the company’s boldest personality types penciled to roll out the operation, you’ll not only develop skills that earn your right to throw your hat in the ring; those key players have an opportunity to see your competence. You can then work on building relationships with those stakeholders before you need to hit the ground running should you win the lead.

Greater job satisfaction comes with planning and choosing the lessons and opportunities you want to learn, not desperately flailing, floundering and hoping for the best.

6. Keep Reviewing Your Goal Posts and Be Amenable to Change

The word ‘career’ is indicative of a longer-term pathway of change, growth and development. The journey is dynamic.

You will accumulate new skills and let those you no longer need, become rusty. Your intrigue will be stimulated by new experiences, knowledge and people you meet. Your thinking will continue to expand, not shrink. As a result, your goalposts are likely to change.

A major part of enjoying a successful career is not just setting goals effectively, but regularly reviewing and readjusting them where necessary. However, moving the posts or the target still needs to take place by applying the same processes by which you originally created them. The strength of your emotional connection to those revised goals needs to be the same, if not stronger.

By asking yourself the following questions, you can assure your developmental and growth trajectory is still on course:

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  • Would working toward these goals still allow me to honor my personal values, principles and ethics at the same capacity if not greater?
  • Do the activities I need to undertake to meet these goals honor my highest priorities?
  • Does this feel right for me and those who are nearest and dearest to me?
  • Is this aligned with my passion?
  • Is chasing this goal a right step for me to take now or is this a detour or distraction which could delay my greater plan?

Each of your career goals should have different review periods. Whatever you do, stick to the review schedule you set. It will not only keep you focused but help you see your progress (or lack thereof) and allow you to timely re-chart your course before you get too far down the track. You don’t want to waste time haphazardly heading in the wrong direction.

7. Be Prepared to Let Go

It can be unfathomable to us as to why others risk leaping into the unknown when everything truly appears fine and dandy in the career realm. The company provided stability, recognition, financial success, interesting projects and the promise of a promotion…what was wrong? Why now jump sideways to run a café or train in another field altogether?

Nothing may have been wrong at all. It was all going right. It was just the end of a chapter. Perhaps the yearning for the next step is actually taking a different trajectory entirely. You may want to simply experience a different rhythm. Perhaps it’s time to pursue a different passion.

If you have leaped from employee-land to freelancing or have made the reverse-jump (or you know someone who has), you will have quickly grown a different appreciation for pros and cons each work lifestyle brings. Working for yourself can bring the greater realization of your creativity, whether or not it can be monetized to earn you a living.

When your customers are buying you or a product you designed and fashioned, there is a direct level of appreciation and gratitude that can elevate your confidence in the way you have never experienced as an employee, regardless of your rank.

Similarly, there are times where we need to recognize our business ventures were adventures, not long-term life-changing empires. There are times we need to recognize that time is what provides the clearest limitation of how long we persist for in such pursuits.

We have to recognize the absence of enough financial, mental, emotional and physical breadcrumbs that tells us we’re no longer meant to push in that direction. At least, not for the present time.

The Bottom Line

Above all, keep the momentum. As long as you remain committed to pursuing work opportunities that allow you to honor your highest priorities, the truth of who you are and what you stand for, achieving ultimate job satisfaction and a successful career will never be too far away.

More Resources to Help Advance Your Career

Featured photo credit: Csaba Balazs via unsplash.com

Reference

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