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If You Want To Quickly Improve Your Writing, Do These 10 Little Things Now

If You Want To Quickly Improve Your Writing, Do These 10 Little Things Now

William Strunk Jr. in the classic book Elements of Style said:

“Vigorous writing is concise. A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts. This requires not that the writer make all his sentences short, or that he avoid all detail and treat his subjects only in outline, but that every word tell.”

If you want to write as best as you can, respond clearly and powerfully to your readers’ needs and make every word tell–whether you are writing a short story, blog post, business letter or e-mail–you must watch how you write. It doesn’t matter what your cultural or educational background is, do these little, painless things from today to quickly improve your writing and dramatically enhance effectiveness of your communication.

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1. Read more—as much and as often as you can.

Read authors, bloggers, reporters and any other types of writers you can find. Study their language, sentence and grammar use to learn what works. This will not only improve your vocabulary and use of proper syntax and grammar, but also broaden your world view, excite your imagination, arouse your curiosity and stimulate your creativity. When you read, you expose yourself to interesting topics, experiences, cultures and can tap into the minds of creative thinkers. Besides that, reading is enjoyable and therapeutic. Fit it into your hectic life and it will help you relax and unwind.

2. Write daily—at least 15 minutes every day.

“The secret of becoming a writer,” Jerry Pournelle says, “is that you have to write.” He is right. It doesn’t matter how much you write, just write every day. Writing everyday is the best way to practice the craft and improve how you think. It also helps you form a writing habit. Find your own pace and write for three hours, half an hour or even just 15 minutes a day. You don’t have to write 40 printed pages a day, but you do need to make sure you write at least 15 minutes each day. If you can’t think of something to write about, keep a personal diary or journal and update it daily.

3. Write in plain English.

No matter how complex or technical your subject is, write your message in the most direct, easy-to-understand and concise way possible. Don’t assault your readers’ intelligence and patience with bloated vocabularies, pretentious jargon and extraneous ideas. Employ familiar, everyday words to facilitate reader enjoyment and comprehension. For instance, instead of writing ‘eliminate,’ write ‘end.’ The word ‘end’ is shorter, punchier and more familiar with people around the world. It reduces chances of confusion and misinterpretation of your intended meaning.

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4. Separate the writing and editing processes.

Separating the writing and editing processes allows you adequate time, space and quiet necessary to complete both tasks successfully. Focus on writing your message down uninhibited at first draft. Address surface level issues of grammar, style and typos later during the editing stage. There is no shame in writing a bad first draft just as long as you set aside plenty of time to edit later. Author Cecil Castellucci says it best: “The best flowers are fertilized by crap.”

5. Open with your main idea.

State your main idea–or at least give a strong hint of your main message–in the first few opening sentences. Don’t keep the reader waiting and guessing for too long about what you are writing about. People are impatient and won’t stick around to read through your ramblings. Similarly, avoid opening your writing with strings of generic sentences. Instead of saying Chicago is a ‘big city,’ open with something unique about Chicago that cannot be said of most other cities. For example, you could say Chicago is the ‘windy city.’ You can’t say that of other cities in the U.S.

6. Vary your sentence length, structures and types.

Varying sentence length, types and structures helps you avoid monotony and allows you to provide emphasis where appropriate. Use short sentences to emphasize an idea and create a punch. Use longer sentences to define, illustrate or explain ideas. Also, blend simple, compound and complex sentences, as well as including occasional commands and question to spice up your writing. Keep in mind that writing is more than just meaning—it’s also about sounds and can be about visual appearance on paper or screen as well.

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7. Use concrete words.

Concrete words are terms for things that can be seen, heard, smelled, tasted or touched, such as table, hot and dancing. Stick to concrete words and avoid abstract terms as much as possible. Abstract words and phrases are not available to the senses and point to personal opinion, such as “great,” “wonderful” and “one of the best.” These abstract terms often represent mere rhetoric. Just because you say something is “great” doesn’t mean everyone else thinks the same way. If you must use abstract words, qualify them with concrete evidence from reliable sources.

8. Trim everything down.

When editing or revising your work, eliminate any unnecessary words and phrases in your text to ensure your words get straight to the point rather than beating about the bush or being boastful, pushy or fluffy. Nothing shouts “armature” than using extraneous, wordy terms and phrases in your writing. Instead of writing ‘owing to the fact that’ or ‘due to the fact that,’ just say ‘since’ or ‘because.’ Similarly, instead of saying, ‘bring the matter to a conclusion’, just say ‘conclude.’ Trimming everything down makes your writing easy to consume and understand. It simply improves readability.

9. Consider the reader’s agenda.

Don’t start to write until you know who exactly you are writing for. Who is your target audience? What problem or need do they have? What gender are they? Where in the world are they located? What is in it for them? Will this solve their problem? It is never enough to only factor in your own agenda when writing. Always weave into your work the audience’s agenda and pack as much value in there for them as possible. If you can do this, the battle is half won. You are already a decent, conscientious writer.

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10.   Break any of these rules.

We write to express ourselves, as much as to inform, educate and entertain. Don’t take yourself or writing too seriously. Relax and have fun expressing yourself. When you are relaxed and having fun, you won’t be dull or unnecessarily clever. You will write naturally without worrying about pleasing everyone. Your readers will get value from your words and enjoy reading them. And, as George Orwell advised in his Rules for Writers, “Break any of these rules sooner than say anything outright barbarous.”

Featured photo credit: Rubin Starset via flickr.com

More by this author

David K. William

David is a publisher and entrepreneur who tries to help professionals grow their business and careers, and gives advice for entrepreneurs.

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Last Updated on November 5, 2019

How to Use Visual Learning to Work More Effectively

How to Use Visual Learning to Work More Effectively

Knowledge is essential to become successful in life, your career and your business. Without learning new concepts and becoming proficient in our craft, we cannot excel in our chosen careers or archive knowledge to pass down to the next generation.

But content comes in various forms, and because how we learn influences how much we know, we need to talk about learning styles. This article will focus on how to utilize visual learning to boost your career or business.

The Importance of Knowing Your Learning Style

Knowing your learning style enables you to process new information to the best of your ability. Not only does it reduce your learning curve, you’re able to communicate these same concepts to others effectively.

But it all starts when you’re able to first identify the best way you learn.

As a college student, I soon figured out that taking online courses without visual aids or having an instructor in front of me led to poor retention of concepts.

Sure, I got good grades and performed excellently in my online exams. However. I discovered that I couldn’t maintain this performance level because I forgot 80 percent of the course content by the end of the semester.

There are several types of learning styles known to mankind. To give an idea of how visual learning stacks up against other learning styles, here’s a brief mention of some of the different types of learning styles we have.

The four most popular types of learning styles are:

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  • Visual learning style (what this article talks about).
  • Aural or auditory learning style (learning by listening to information presented).
  • Verbal or linguistic learning style (learning that involves speech and writing).
  • Tactile learning style (learning by touching and doing)

But for the purposes of this article, we will be focusing on using visual learning to boost your career or business.

How to Know If You’re a Visual Learner?

When it comes to boosting your career, business (or education), a visual learner is one who would most definitely choose shapes, images, symbols, or reading over auditory messages.

I’m talking about preferring to read an actual map when navigating to a new place over listening to verbal directions. I’m talking about discovering that you actually have trouble remembering what your manager said at the meeting because there were no graphs or illustrations to support the points raised.

Most people who struggle with learning probably aren’t leveraging their best learning styles. The earlier you identify how your learning style can boost your success, the less struggle you will encounter with processing new information throughout your career.

However, visual learning in particular CAN 10x your career or business whether it is your preferred learning style or not. And here’s why:

Several studies have arrived at the conclusion that the brain retains more information with the help of visual aids. In other words, images are directly processed by our long-term memory which helps us store information for longer periods of time.[1]

While some lessons can be performed orally, several concepts can only make sense if you have an image with an explanation of sequences (i.e learning about the human DNA).

Visual learning does use a different part of the brain and visual cues are processed by the part of the brain known as the occipital lobe.

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By engaging more parts of the brain during learning, you’re able to have a fuller understanding of concepts and facilitate better interaction with your immediate environment.

How to Use Visual Learning for Success

Here’re 4 ways to use visual learning to boost your career or business:

1. Bring back the to-do list. Then add shapes and colors to boost productivity.

We live in an age where computers have taken over virtually every aspect of productivity and most human functions. But written lists are making a comeback, and with an endless number of important tasks to complete, having a to-do list of tasks in order of importance can improve your productivity.

While coming up with a list is initially challenging, adding colors and shapes to written lists that you personally write and manage gives you an extra layer of assurance and boosts aids recall so that you actually get stuff done.

I have tried this technique in my work as a registered nurse and discovered that adding shapes and colors to to-do lists helps me delegate tasks, recognize where more work is needed, and makes it easy to cross off completed tasks at the end of the day.

2. Add graphs, charts and symbols to your reports.

Yes, it seems like more work cut out for you. However, graphs enable you monitor the heartbeat of your business.

Graphs and charts help you trend your finances, budget, and pretty much any data overtime. With the help of free and premium software available on the market, it has become easier to take plain data and in a matter of seconds, have relevant information displayed in different shapes and images.

As an entrepreneur, you can make predictions and allocate funds wisely when you’re able to see whether your efforts are rewarded. You can use colors and charts to delegate actions to members of your team and track performance at the same time.

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And when broken down into monthly, quarterly, bi-annual or annual goals, graphs and charts communicate what ordinary text cannot.

3. Effectively brainstorm with mind-mapping.

Mind-mapping is not new but I don’t think it’s been talked about as often as we do to-do lists.

With mind mapping, you’re organizing information accurately and drawing relationships between concepts and pieces from a whole.

Think of a mind map as a tree with several branches. For example, the tree can symbolize healthcare while each branch stands for nursing, medicine, laboratory science, and so on. When you look at nursing, you can further branch out into types of nursing; pediatric, women’s health, critical care, and so on.

It’s an interesting relationship; the more ideas you’re able to come up with for your chosen subject, the deeper you get and the stronger the association.

Mind maps really show you relationships between subjects and topics, and simplifies processes that might seem complicated at first glance. In a way, it is like a graphical representation of facts presented in a simple, visual format.

Mind mapping isn’t only limited to career professionals; business owners can benefit from mind mapping by organizing their online learning activities and breaking down complex tasks into simple actions so that you can accurately measure productivity.

4. Add video streaming to meetings.

What if you could double the productivity of your team members by video streaming your meetings or adding flash animation to your presentation at the same time?

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When you offer video as an alternative method of processing information to colleagues, there is a greater chance of retaining information because we recreate these stories into images in our minds.

For organizations that hold virtual meetings, it can also be an effective way to enhance performance during if people can see their colleagues in addition to flash animation or whatever form of video is provided during the meeting.

Is Visual Learning Better Than Other Learning Styles?

No, that is not the point. The goal here is to supplement your existing dominant learning style with visual learning so that you can experience a significant boost in how you process and use everyday information.

You might discover that understanding scientific concepts are much easier after incorporating visual learning or that you’re able to understand your organization’s value when projected on a visual screen with charts and graphs.

The overall goal is to always be learning and to continue to leverage visual learning style in your career and business.

More About Learning Styles

Featured photo credit: Unsplash via unsplash.com

Reference

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