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A Sentence by Sentence Formula for Writing Great Cover Letters

A Sentence by Sentence Formula for Writing Great Cover Letters

Writing a cover letter is a big deal – and it takes some time. But who has time when your bills are stacking up and there are 10 other jobs you want to apply for today?

Don’t skimp on your cover letters though – each one should be unique to the specific job for which you are applying and this means you’ll end up spending AT LEAST half an hour on each one.

To help you boost your job application productivity, I’ve created this sentence-by-sentence guide  to help you write a flawless cover letter every time:

The Intro:

cover letter intro

    After you’ve properly typed and spaced your address, the date and the recipient’s address, follow these steps to create a solid introduction for your cover letter.

    1. State the job listing you are responding to

    If you found the job posting online, list the website. If you found it in a newspaper, say what newspaper.

    Example: I’m writing in response to your job posting on Monster.com.

    2. State the position you want to be considered for and acknowledge the company’s name

    Example: I would like to be considered for the Jr. Web Designer position at CompanyABC.

    Alternative: I’m very interested in a career with CompanyABC and I would like to be considered for the Jr. Web Designer position.

    3. Mention your Alma mater or current employer

    Example: I recently graduated from University XYZ.

    Alternative: I am currently employed at CompanyXYZ.

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    4. Quickly state two skills that show you are qualified for the position

    Example: I believe my skills with HTML5 and responsive design make me an excellent candidate for this position.

    5. Express your desire to be considered for the position

    Example: I hope you will find that my work experience, along with my education, qualifies me for this position.

    Alternative: I hope you will consider my web design skills as proof that I am a suitable candidate for this position.

    *When you’ve reached this point, leave a row of white space and begin a new paragraph (without indents!).

    The First Body Paragraph:

    cover letter

      1. Elaborate on one skill or employment position that shows you’re qualified for the job

      Example: During my time at UniversityXYZ, I held a six month internship where I was an assistant designer for the university website.

      2. State what you learned, how you overcame challenges, etc.

      Example: This internship gave me hands-on experience coding in HTML5 and CSS3.

      3. Elaborate on more skills you learned

      Example: I also managed the redesign project of the university’s blog and created fresh graphics for the university’s social media pages.

      4. Relate the skills you’ve discussed to the requirements listed in the job position

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      Example: These experiences have not only helped me hone my coding skills, but they’ve also taught me the importance of teamwork and the value of constructive criticism.

      5. Include a transition to set up the second body paragraph

      Example: I believe that my internship experience, in addition to my educational achievements, would make me a valuable member of your design team.

      The Second Body Paragraph:

      body paragraph 2

        1. Introduce a new skill set, educational acheivement or a past job that qualifies you for the position

        Example: I graduated summa cum laude from UniversityXYZ with my B.A. in Web Design and a minor in Business Management.

        2. State what you learned or what challenges you overcame

        Example: While earning my degree, I learned how to create websites, design graphics and solve website coding errors.

        3. Elaborate on additional skills

        Example: I also tutored undergraduate students who were having trouble in their Web Design classes and participated in the Student Activities Board.

        4. Relate these skills to the job posting (similar to Step 4 in the first body paragraph)

        Example: My educational experience not only taught me the professional skills I need to be a web designer, but also how to effectively manage my time and troubleshoot programming issues.

        The Conclusion:

        cover letter conclusion

          1. Draw attention to your resume (which should be sent at the same time)

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          Example: In my attached resume, I’ve provided additional information about my professional skills and qualifications.

          2. Clearly state your willingness to come in for an interview and include the position and company name one more time

          Example: I would be happy to discuss my employment as a Jr. Web Designer with CompanyABC with you at a time and place of your convenience.

          3. Provide your contact info and your rough schedule

          Example: You can reach me at 123-456-7890 anytime after 3 p.m. during the week, or you may email me at personABC@email.com.

           

          *Leave a row of white space, and provide one final conclusion such as “Thank you for your consideration.”

          Then type and sign your name and you’re cover letter is complete!

           

          Here is – roughly – what your finished cover letter should sound like. Use conjunctions like “and” to combine shorter sentences when necessary, and make sure you don’t repeat yourself too many times:

           

          Hi name,

           

          I’m writing in response to your job posting on Monster.com. Please consider me for the Jr. Web Designer position at CompanyABC. I recently graduated from University XYZ. I believe my skills with HTML5 and responsive design make me an excellent candidate for this position.I hope you will find that my work experience, along with my education, qualifies me for this position.

           

          During my time at UniversityXYZ, I held a six month internship where I was an assistant designer for the university website.This internship gave me hands-on experience coding in HTML5 and CSS3. I also managed the redesign project of the university’s blog and created fresh graphics for the university’s social media pages. These experiences have not only helped me hone my coding skills, but they’ve also taught me the importance of teamwork and the value of constructive criticism. I believe that my internship experience, in addition to my educational achievements, would make me a valuable member of your design team.

           

          I graduated summa cum laude from UniversityXYZ with my B.A. in Web Design and a minor in Business Management.While earning my degree, I learned how to create websites, design graphics and solve website coding errors. I also tutored undergraduate students who were having trouble in their Web Design classes and participated in the Student Activities Board. My educational experience not only taught me the professional skills I need to be a web designer, but also how to effectively manage my time and troubleshoot programming issues.

           

          In my attached resume, I’ve provided additional information about my professional skills and qualifications. I would be happy to discuss my employment as a Jr. Web Designer with CompanyABC with you at a time and place of your convenience. You can reach me at 123-456-7890 anytime after 3 p.m. during the week, or you may email me at personABC@email.com.

           

          Thank you for your consideration of my resume.

           

          Sincerely,

          Your Name

          Featured photo credit: Death to the Stock Photo via join.deathtothestockphoto.com

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          Last Updated on November 5, 2019

          How to Use Visual Learning to Work More Effectively

          How to Use Visual Learning to Work More Effectively

          Knowledge is essential to become successful in life, your career and your business. Without learning new concepts and becoming proficient in our craft, we cannot excel in our chosen careers or archive knowledge to pass down to the next generation.

          But content comes in various forms, and because how we learn influences how much we know, we need to talk about learning styles. This article will focus on how to utilize visual learning to boost your career or business.

          The Importance of Knowing Your Learning Style

          Knowing your learning style enables you to process new information to the best of your ability. Not only does it reduce your learning curve, you’re able to communicate these same concepts to others effectively.

          But it all starts when you’re able to first identify the best way you learn.

          As a college student, I soon figured out that taking online courses without visual aids or having an instructor in front of me led to poor retention of concepts.

          Sure, I got good grades and performed excellently in my online exams. However. I discovered that I couldn’t maintain this performance level because I forgot 80 percent of the course content by the end of the semester.

          There are several types of learning styles known to mankind. To give an idea of how visual learning stacks up against other learning styles, here’s a brief mention of some of the different types of learning styles we have.

          The four most popular types of learning styles are:

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          • Visual learning style (what this article talks about).
          • Aural or auditory learning style (learning by listening to information presented).
          • Verbal or linguistic learning style (learning that involves speech and writing).
          • Tactile learning style (learning by touching and doing)

          But for the purposes of this article, we will be focusing on using visual learning to boost your career or business.

          How to Know If You’re a Visual Learner?

          When it comes to boosting your career, business (or education), a visual learner is one who would most definitely choose shapes, images, symbols, or reading over auditory messages.

          I’m talking about preferring to read an actual map when navigating to a new place over listening to verbal directions. I’m talking about discovering that you actually have trouble remembering what your manager said at the meeting because there were no graphs or illustrations to support the points raised.

          Most people who struggle with learning probably aren’t leveraging their best learning styles. The earlier you identify how your learning style can boost your success, the less struggle you will encounter with processing new information throughout your career.

          However, visual learning in particular CAN 10x your career or business whether it is your preferred learning style or not. And here’s why:

          Several studies have arrived at the conclusion that the brain retains more information with the help of visual aids. In other words, images are directly processed by our long-term memory which helps us store information for longer periods of time.[1]

          While some lessons can be performed orally, several concepts can only make sense if you have an image with an explanation of sequences (i.e learning about the human DNA).

          Visual learning does use a different part of the brain and visual cues are processed by the part of the brain known as the occipital lobe.

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          By engaging more parts of the brain during learning, you’re able to have a fuller understanding of concepts and facilitate better interaction with your immediate environment.

          How to Use Visual Learning for Success

          Here’re 4 ways to use visual learning to boost your career or business:

          1. Bring back the to-do list. Then add shapes and colors to boost productivity.

          We live in an age where computers have taken over virtually every aspect of productivity and most human functions. But written lists are making a comeback, and with an endless number of important tasks to complete, having a to-do list of tasks in order of importance can improve your productivity.

          While coming up with a list is initially challenging, adding colors and shapes to written lists that you personally write and manage gives you an extra layer of assurance and boosts aids recall so that you actually get stuff done.

          I have tried this technique in my work as a registered nurse and discovered that adding shapes and colors to to-do lists helps me delegate tasks, recognize where more work is needed, and makes it easy to cross off completed tasks at the end of the day.

          2. Add graphs, charts and symbols to your reports.

          Yes, it seems like more work cut out for you. However, graphs enable you monitor the heartbeat of your business.

          Graphs and charts help you trend your finances, budget, and pretty much any data overtime. With the help of free and premium software available on the market, it has become easier to take plain data and in a matter of seconds, have relevant information displayed in different shapes and images.

          As an entrepreneur, you can make predictions and allocate funds wisely when you’re able to see whether your efforts are rewarded. You can use colors and charts to delegate actions to members of your team and track performance at the same time.

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          And when broken down into monthly, quarterly, bi-annual or annual goals, graphs and charts communicate what ordinary text cannot.

          3. Effectively brainstorm with mind-mapping.

          Mind-mapping is not new but I don’t think it’s been talked about as often as we do to-do lists.

          With mind mapping, you’re organizing information accurately and drawing relationships between concepts and pieces from a whole.

          Think of a mind map as a tree with several branches. For example, the tree can symbolize healthcare while each branch stands for nursing, medicine, laboratory science, and so on. When you look at nursing, you can further branch out into types of nursing; pediatric, women’s health, critical care, and so on.

          It’s an interesting relationship; the more ideas you’re able to come up with for your chosen subject, the deeper you get and the stronger the association.

          Mind maps really show you relationships between subjects and topics, and simplifies processes that might seem complicated at first glance. In a way, it is like a graphical representation of facts presented in a simple, visual format.

          Mind mapping isn’t only limited to career professionals; business owners can benefit from mind mapping by organizing their online learning activities and breaking down complex tasks into simple actions so that you can accurately measure productivity.

          4. Add video streaming to meetings.

          What if you could double the productivity of your team members by video streaming your meetings or adding flash animation to your presentation at the same time?

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          When you offer video as an alternative method of processing information to colleagues, there is a greater chance of retaining information because we recreate these stories into images in our minds.

          For organizations that hold virtual meetings, it can also be an effective way to enhance performance during if people can see their colleagues in addition to flash animation or whatever form of video is provided during the meeting.

          Is Visual Learning Better Than Other Learning Styles?

          No, that is not the point. The goal here is to supplement your existing dominant learning style with visual learning so that you can experience a significant boost in how you process and use everyday information.

          You might discover that understanding scientific concepts are much easier after incorporating visual learning or that you’re able to understand your organization’s value when projected on a visual screen with charts and graphs.

          The overall goal is to always be learning and to continue to leverage visual learning style in your career and business.

          More About Learning Styles

          Featured photo credit: Unsplash via unsplash.com

          Reference

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