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A Sentence by Sentence Formula for Writing Great Cover Letters

A Sentence by Sentence Formula for Writing Great Cover Letters

Writing a cover letter is a big deal – and it takes some time. But who has time when your bills are stacking up and there are 10 other jobs you want to apply for today?

Don’t skimp on your cover letters though – each one should be unique to the specific job for which you are applying and this means you’ll end up spending AT LEAST half an hour on each one.

To help you boost your job application productivity, I’ve created this sentence-by-sentence guide  to help you write a flawless cover letter every time:

The Intro:

cover letter intro

    After you’ve properly typed and spaced your address, the date and the recipient’s address, follow these steps to create a solid introduction for your cover letter.

    1. State the job listing you are responding to

    If you found the job posting online, list the website. If you found it in a newspaper, say what newspaper.

    Example: I’m writing in response to your job posting on Monster.com.

    2. State the position you want to be considered for and acknowledge the company’s name

    Example: I would like to be considered for the Jr. Web Designer position at CompanyABC.

    Alternative: I’m very interested in a career with CompanyABC and I would like to be considered for the Jr. Web Designer position.

    3. Mention your Alma mater or current employer

    Example: I recently graduated from University XYZ.

    Alternative: I am currently employed at CompanyXYZ.

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    4. Quickly state two skills that show you are qualified for the position

    Example: I believe my skills with HTML5 and responsive design make me an excellent candidate for this position.

    5. Express your desire to be considered for the position

    Example: I hope you will find that my work experience, along with my education, qualifies me for this position.

    Alternative: I hope you will consider my web design skills as proof that I am a suitable candidate for this position.

    *When you’ve reached this point, leave a row of white space and begin a new paragraph (without indents!).

    The First Body Paragraph:

    cover letter

      1. Elaborate on one skill or employment position that shows you’re qualified for the job

      Example: During my time at UniversityXYZ, I held a six month internship where I was an assistant designer for the university website.

      2. State what you learned, how you overcame challenges, etc.

      Example: This internship gave me hands-on experience coding in HTML5 and CSS3.

      3. Elaborate on more skills you learned

      Example: I also managed the redesign project of the university’s blog and created fresh graphics for the university’s social media pages.

      4. Relate the skills you’ve discussed to the requirements listed in the job position

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      Example: These experiences have not only helped me hone my coding skills, but they’ve also taught me the importance of teamwork and the value of constructive criticism.

      5. Include a transition to set up the second body paragraph

      Example: I believe that my internship experience, in addition to my educational achievements, would make me a valuable member of your design team.

      The Second Body Paragraph:

      body paragraph 2

        1. Introduce a new skill set, educational acheivement or a past job that qualifies you for the position

        Example: I graduated summa cum laude from UniversityXYZ with my B.A. in Web Design and a minor in Business Management.

        2. State what you learned or what challenges you overcame

        Example: While earning my degree, I learned how to create websites, design graphics and solve website coding errors.

        3. Elaborate on additional skills

        Example: I also tutored undergraduate students who were having trouble in their Web Design classes and participated in the Student Activities Board.

        4. Relate these skills to the job posting (similar to Step 4 in the first body paragraph)

        Example: My educational experience not only taught me the professional skills I need to be a web designer, but also how to effectively manage my time and troubleshoot programming issues.

        The Conclusion:

        cover letter conclusion

          1. Draw attention to your resume (which should be sent at the same time)

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          Example: In my attached resume, I’ve provided additional information about my professional skills and qualifications.

          2. Clearly state your willingness to come in for an interview and include the position and company name one more time

          Example: I would be happy to discuss my employment as a Jr. Web Designer with CompanyABC with you at a time and place of your convenience.

          3. Provide your contact info and your rough schedule

          Example: You can reach me at 123-456-7890 anytime after 3 p.m. during the week, or you may email me at personABC@email.com.

           

          *Leave a row of white space, and provide one final conclusion such as “Thank you for your consideration.”

          Then type and sign your name and you’re cover letter is complete!

           

          Here is – roughly – what your finished cover letter should sound like. Use conjunctions like “and” to combine shorter sentences when necessary, and make sure you don’t repeat yourself too many times:

           

          Hi name,

           

          I’m writing in response to your job posting on Monster.com. Please consider me for the Jr. Web Designer position at CompanyABC. I recently graduated from University XYZ. I believe my skills with HTML5 and responsive design make me an excellent candidate for this position.I hope you will find that my work experience, along with my education, qualifies me for this position.

           

          During my time at UniversityXYZ, I held a six month internship where I was an assistant designer for the university website.This internship gave me hands-on experience coding in HTML5 and CSS3. I also managed the redesign project of the university’s blog and created fresh graphics for the university’s social media pages. These experiences have not only helped me hone my coding skills, but they’ve also taught me the importance of teamwork and the value of constructive criticism. I believe that my internship experience, in addition to my educational achievements, would make me a valuable member of your design team.

           

          I graduated summa cum laude from UniversityXYZ with my B.A. in Web Design and a minor in Business Management.While earning my degree, I learned how to create websites, design graphics and solve website coding errors. I also tutored undergraduate students who were having trouble in their Web Design classes and participated in the Student Activities Board. My educational experience not only taught me the professional skills I need to be a web designer, but also how to effectively manage my time and troubleshoot programming issues.

           

          In my attached resume, I’ve provided additional information about my professional skills and qualifications. I would be happy to discuss my employment as a Jr. Web Designer with CompanyABC with you at a time and place of your convenience. You can reach me at 123-456-7890 anytime after 3 p.m. during the week, or you may email me at personABC@email.com.

           

          Thank you for your consideration of my resume.

           

          Sincerely,

          Your Name

          Featured photo credit: Death to the Stock Photo via join.deathtothestockphoto.com

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          Last Updated on March 29, 2021

          5 Types of Horrible Bosses and How to Beat Them All

          5 Types of Horrible Bosses and How to Beat Them All

          When I left university I took a job immediately, I had been lucky as I had spent a year earning almost nothing as an intern so I was offered a role. On my first day I found that I had not been allocated a desk, there was no one to greet me so I was left for some hours ignored. I happened to snipe about this to another employee at the coffee machine two things happened. The first was that the person I had complained to was my new manager’s wife, and the second was, in his own words, ‘that he would come down on me like a ton of bricks if I crossed him…’

          What a great start to a job! I had moved to a new city, and had been at work for less than a morning when I had my first run in with the first style of bad manager. I didn’t stay long enough to find out what Mr Agressive would do next. Bad managers are a major issue. Research from Approved Index shows that more than four in ten employees (42%) state that they have previously quit a job because of a bad manager.

          The Dream Type Of Manager

          My best manager was a total opposite. A man who had been the head of the UK tax system and was working his retirement running a company I was a very junior and green employee for. I made a stupid mistake, one which cost a lot of time and money and I felt I was going to be sacked without doubt.

          I was nervous, beating myself up about what I had done, what would happen. At the end of the day I was called to his office, he had made me wait and I had spent that day talking to other employees, trying to understand where I had gone wrong. It had been a simple mistyped line of code which sent a massive print job out totally wrong. I learn how I should have done it and I fretted.

          My boss asked me to step into his office, he asked me to sit down. “Do you know what you did?” I babbled, yes, I had been stupid, I had not double-checked or asked for advice when I was doing something I had not really understood. It was totally my fault. He paused. “Will you do that again?” Of course I told him I would not, I would always double check, ask for help and not try to be so clever when I was not!

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          “Okay…”

          That was it. I paused and asked, should I clear my desk. He smiled. “You have learnt a valuable lesson, I can be sure that you will never make a mistake like that again. Why would I want to get rid of an employee who knows that?”

          I stayed with that company for many years, the way I was treated was a real object lesson in good management. Sadly, far too many poor managers exist out there.

          The Complete Catalogue of Bad Managers

          The Bully

          My first boss fitted into the classic bully class. This is so often the ‘old school’ management by power style. I encountered this style again in the retail sector where one manager felt the only way to get the best from staff was to bawl and yell.

          However, like so many bullies you will often find that this can be someone who either knows no better or is under stress and they are themselves running scared of the situation they have found themselves in.

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          The Invisible Boss

          This can either present itself as management from afar (usually the golf course or ‘important meetings) or just a boss who is too busy being important to deal with their staff.

          It can feel refreshing as you will often have almost total freedom with your manager taking little or no interest in your activities, however you will soon find that you also lack the support that a good manager will provide. Without direction you may feel you are doing well just to find that you are not delivering against expectations you were not told about and suddenly it is all your fault.

          The Micro Manager

          The frustration of having a manager who feels the need to be involved in everything you do. The polar opposite to the Invisible Boss you will feel that there is no trust in your work as they will want to meddle in everything you do.

          Dealing with the micro-manager can be difficult. Often their management style comes from their own insecurity. You can try confronting them, tell them that you can do your job however in many cases this will not succeed and can in fact make things worse.

          The Over Promoted Boss

          The Over promoted boss categorises someone who has no idea. They have found themselves in a management position through service, family or some corporate mystery. They are people who are not only highly unqualified to be managers they will generally be unable to do even your job.

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          You can find yourself persistently frustrated by the situation you are in, however it can seem impossible to get out without handing over your resignation.

          The Credit Stealer

          The credit stealer is the boss who will never publically acknowledge the work you do. You will put in the extra hours working on a project and you know that, in the ‘big meeting’ it will be your credit stealing boss who will take all of the credit!

          Again it is demoralising, you see all of the credit for your labour being stolen and this can often lead to good employees looking for new careers.

          3 Essential Ways to Work (Cope) with Bad Managers

          Whatever type of bad boss you have there are certain things that you can do to ensure that you get the recognition and protection you require to not only remain sane but to also build your career.

          1. Keep evidence

          Whether it is incidents with the bully or examples of projects you have completed with the credit stealer you will always be well served to keep notes and supporting evidence for projects you are working on.

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          Buy your own notebook and ensure that you are always making notes, it becomes a habit and a very useful one as you have a constant reminder as well as somewhere to explore ideas.

          Importantly, if you do have to go to HR or stand-up for yourself you will have clear records! Also, don’t always trust that corporate servers or emails will always be available or not tampered with. Keep your own content.

          2. Hold regular meetings

          Ensure that you make time for regular meetings with your boss. This is especially useful for the over-promoted or the invisible boss to allow you to ‘manage upwards’. Take charge where you can to set your objectives and use these meetings to set clear objectives and document the status of your work.

          3. Stand your ground, but be ready to jump…

          Remember that you don’t have to put up with poor management. If you have issues you should face them with your boss, maybe they do not know that they are coming across in a bad way.

          However, be ready to recognise if the situation is not going to change. If that is the case, keep your head down and get working on polishing your CV! If it isn’t working, there will be something better out there for you!

          Good luck!

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