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Office Habits That Could Damage Your Career

Office Habits That Could Damage Your Career

Working in an office brings up a dynamic landscape of interactions that can be difficult to navigate. Whether you’re content in your current position, or looking to climb the corporate ladder, the way you interact with your colleagues in the office is vital.

“When I used to work for a large PR company, I can remember a few times when colleagues that were consistently blaming other people for their mistakes (and running to the boss over minor issues) got found out and were ostracised by the rest of the team.” – Lorraine Barker, Workfish

While every office is unique, there are some bad office habits that could eventually lead to damaging your career prospects at your current place of work, and any future opportunities. To ensure you don’t hamper your career, I’ve listed a few traits that you should avoid:

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Refusal to Admit Mistakes

Everybody makes mistakes; that’s just part of life. However, what can really irritate coworkers are constant attempts to shift the blame, either onto another colleague or on an external issue. Not only is this an irresponsible attitude which will stall your own development, but it also turns your colleagues against you. They won’t feel that they can trust you to get a job done, or to tell/support them if things are going wrong–it gives the impression that you’re only in it for yourself.

Poor Leadership

It can be a fine line between leading and being led for a manager or supervisor in an office environment, especially if they have been recently promoted. When I say leading, I don’t mean putting up posters with motivational slogans on the walls or adopting a gung-ho (my way is always right) attitude to decision-making. You should be strong in the face of questions from team members and make sure they know who is in charge–don’t allow yourself to be led by others.

The Sloppy Eater

I once worked across from a guy who ate all day long. He ate breakfast, lunch, and dinner at the office and was continually snacking in between. Normally, this wouldn’t bother me (we all get peckish), but this particular man slurped, swirled, spat and gulped with every single bite, enough to make an entire row of cubicles resort to headsets or reserving conference rooms just to get some peace. Not only was this habit disgusting and distracting, it affected how everyone interacted with him on a professional level. It’s hard not to be annoyed by constant mouth noises, but then to turn around and try to talk about a client or internal project with the source of your annoyance, and some of that frustration and revulsion is bound to carry over.

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Talking Too Much

This may sound like a harsh trait to have included, after all most people who talk a lot are just trying to be sociable, but it can be an immensely difficult trait for colleagues to deal with. Talking about your personal life is fine to do in the office, within reason, but if you’re constantly regaling your colleagues with your love life, home life, or office gossip you may be on thin ice.

Office Snitch

No one likes a snitch. But no one likes a compulsive rule breaker either. Whether you’re a rule follower or leading the crowd at ducking out early on a Friday afternoon, you won’t gain any brownie points with coworkers for being the one to go running to the boss. That said, if not speaking up to a superior about a coworker’s (major) indiscretion could put you, or the company/project, in jeopardy, by all means, do what you have to (I recommend doing so as discretely and anonymously as possible).

Being Consistently Late

Few things will annoy employers and colleagues as much as someone who is consistently late. There will be times when you can’t help being late due to public transport problems, family issues or even just sleeping through your alarm (everyone makes mistakes). But most offices will have at least one person who thinks it’s all right to regularly swan into the office half an hour after everyone else without so much as an apology. That wouldn’t even be so bad if they stayed late to make up for it, but the people who are late are also often the first out of the door come 5 o’clock.

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Rudeness Towards Colleagues

There is no excuse for rudeness in the workplace, and it will always come back to haunt you. You won’t get on with everybody and you’ll certainly bump into colleagues who annoy you with their habits or incompetence. But you should always try to remain in control. Do your best to never let your anger boil over into rudeness towards the people you spend most of your week with because it will create tension in the workplace, which is hardly conducive to effectiveness.

Not Being Able to Do Your Job

This one may seem obvious, but it’s important. There’s a difference between adapting to a new, more senior role, and biting off more than you could chew during your job interview. It will put undue pressure on your colleagues if you are constantly asking them questions that you should know the answer to, or being unable to juggle your various duties. To a degree this is understandable, but make sure you don’t oversell yourself and your experience during an interview (either for an internal promotion or a completely new job) because it won’t be long before you’re found out.

Not Dressing Appropriately

Taking pride in your appearance at work displays your respect for the job, your company, and your coworkers. By all means, if you are a Steve Jobs or Mark Zuckerberg, continue wearing hoodies and casual shoes. But if you’re not, and I’m assuming you’re not (if you are, I would love to know how you came to be reading this article), don’t come to work dressed like a slob or not having showered in a week. The office doesn’t need to be a runway either. Revealing or provocative fashion choices will not help you to be taken seriously. Always be aware of the dress policy and take cues from others, especially those senior to you.

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Being on Your Phone

In the age of modern technology, pretty much everyone will have their phone or tablet on them while in the office. Depending on your company policy, the occasional text or a discreet (and short) phone call is usually acceptable, but don’t be the person who thinks their working day is merely an extension of their free time. Spending more time on the phone to friends than clients is extremely unprofessional and will eventually catch up with you.

Exaggerating

There’s a fine line between exaggerating and blatantly lying. Do yourself a favor and stay away from both. Be confident in your abilities but don’t let that spill over into arrogance. I once had a coworker who took credit for the team’s work, and talking incessantly about his extensive network of connections. Don’t be that guy. You’ll regret it, as he did on the day he tried to introduce us to his “good friend the CEO,” who subsequently asked what his name was.

When you’re working in an office, you’ve likely reached an age where you are comfortable with yourself and no longer need acceptance from peers to feed your self-esteem. That, along with a drive for success, can lead you to forget that some traits are just annoying. Take a self-check of your workplace behaviors and do your best to ween them out of yourself as well your guilty colleagues. Making sure you aren’t guilty of any of these annoying traits could save your career.

Are there any habits not included here that annoy you? Do you have any funny anecdotes to share? Drop them in the comments so we can all benefit!

Featured photo credit: Ben Husmann via flickr.com

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

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Featured photo credit: Cathryn Lavery via unsplash.com

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