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How to Find Career Mentors More Easily

How to Find Career Mentors More Easily
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In movies like Coach Carter and Remember the Titans, when the team is out of their depth and in need of direction, the coach comes in to pick up the team and set them right. Career mentors do the same thing. When you feel lost in your career, a mentor will be there to remind you what you’re fighting for and suggest how to get it. The greatest mentors will open doors to help you succeed.

Having great mentors is the best way for you to get your career moving and reach your goals as fast as possible. But, for many, finding a mentor seems like an awkward endeavor.

If you think finding a career mentor feels awkward, there’s a good chance you aren’t doing it right. Developing mentor/mentee relationships should feel as easy and fun as developing a friendship. Approaching possible mentors with this mentality makes all the difference.

Seek Out Friends, Not Mentors

Stop seeking out a mentor altogether. The entire idea of molding another person’s career, of being a mentor, sounds exhausting. Go ahead and imagine taking time from your busy day to develop someone else’s career.

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People are too busy developing their own career to respond to your plea that they take time help develop yours.

Rather than seeking out a mentor, it’s better to focus on simply touching base with others in the career you want to pursue. Then, after touching base, focus on creating friendships. Offer praise and seek advice, but never say “Will you mentor me?” Instead, become people’s friend and let those friendships grow into relationships that will grant you insight and education. These friends will mentor you without the title that makes the interaction feel like work.

Focus on Giving, Not Getting

Most people won’t want to stop what they’re doing to help you get a career underway. Doing so is difficult and takes a lot of time. On top of this, a lot of people asking for mentors aren’t worth the time. They’ll turn out to be lazy or incompetent, and only serve to add frustration to their mentor’s life. Harsh, but true.

This is why, rather than asking for something, it’s better to give something instead. What you have to offer will be unique to you. You may give insight, praise, or you may be able to offer an expertise you already have.

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When I started reaching out for my career as a writer, I gave the only thing I felt I could offer. A lot of praise. It was all genuine, but offering honest praise meant that I had to contact writers I truly admired. The risk of that rejection was scary, and I was lucky that all the writers I contacted for advice were responsive and eager to help a loyal reader get started.

Instead of contacting someone with the request for help, offer them something. Make your request secondary and they’ll appreciate that you’re putting them first.

Build Slowly, Don’t Rush It

Mentorship. It just sounds formal, doesn’t it? Like something you pay $20 an hour for. But by now, you know that effective mentoring shouldn’t be like that! You know that mentorships should be friendships, and friendships don’t develop from a single email or a 10 minute introduction. Instead, they develop slowly through continued interaction. Building a strong relationship is about offering praise, asking for advice, and discussing your ideas over time.

It’s slow, it requires restraint (especially when you’re approaching your role models), and it requires tact. But slowly-built relationships, made from occasional monthly emails or phone calls, are more versatile and reliable than relationships made from a collection of questions asked via cold call. So go slow: you have your whole life to succeed; don’t sabotage that success by rushing an important relationship.

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Remember There Are Other Ways

Taking it slow can drive you insane. I know because I’ve been there. You want a mentor so you can get coffee and spend hours picking their brains. But rushing a friendship with a mentor, and relying too heavily on them in the beginning, is a surefire way to push a mentor away. Instead of relying solely on someone to mentor you, it helps to use other resources to learn as you let your relationship incubate.

Books – Books are amazing tools when it comes to learning, and I already touched on the importance of reading in How to Remember More of What You Read. But it can’t be overstated.

Forums – These give you the opportunity to learn from others. You gain a sort of proto-mentorship, and you can see what problems others in your desired field are having. It’s always easier to learn from the mistakes of others, and this is a great mentor substitute.

Courses – Courses are a double whammy because you develop important knowledge while bolstering your resume and/or portfolio by gaining a new credential in the form of that course. Also, there are courses for everything! A quick Google search may blow your mind in terms of the number of possible courses there are out there.

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Return the Favor

Finally, after you’ve gotten a mentor and your relationship is solidified, make sure to remember these times when you’re down the road. Someday someone will be asking for your help. Remember when you felt lost and don’t let your success and busy schedule keep you from offering the helping hand you needed at one point in your life.

Mentoring not only grows the mentee, but it grows the mentor as well.

Do you have a mentor? How did the two of you develop your relationship? What tips do you have for other people looking for a mentor in their desired field?

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10 Traits of Likeable People How to Find Career Mentors More Easily Networking in College – 6 Tips For Networking Success How to Remember More of What You Read 10 Ways To Be The Most Creative (and Indispensable) Person At Your Work

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Published on July 27, 2021

15 Smart Video Conferencing Etiquette Tips to Follow

15 Smart Video Conferencing Etiquette Tips to Follow
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During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

Put the Pro in Professional

After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

1. Mute Your Mobile and Other Devices

The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

2. Dress the Part

While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

3. Stage Your Workspace

Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

4. Put Some Thought Into Lighting and Perspective

Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

Remember That Half of Life Is Showing Up

5. Arrive on Time

In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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6. Turn on Your Video

Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

7. Plan Ahead Before Sharing Your Screen

Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

Attend to the Pesky Details

8. Make Sure That Meetings Remain Right-Sized

With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

9. Remember to “Unmute” Before You Speak

Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

10. Stay on Point to Keep the Meeting Length in Check

As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

Talking Has a Time and a Place

11. Chat Appropriately

Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

12. Use the “Raise Hand” Feature to Avoid Interruptions

The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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13. Don’t Record the Session or Take Photos Without Prior Permission

In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

Manage Yourself

14. Minimize Distractions

While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

15. Save Snacking for Later

Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

Final Thoughts

Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

Featured photo credit: Chris Montgomery via unsplash.com

Reference

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