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How To Cope With A Difficult Work Environment

How To Cope With A Difficult Work Environment

The world of work is changing, thanks primarily to technological innovation and the impact of the Great Recession. While instability within the global job market has limited the number of employment opportunities that are available, so too the development of mobile technology and remote communication has empowered people to work on an independent basis.

This is set to come to a head in 2020, by which time technology giant Intuit estimates that up to 40% of the American workforce will be self-employed. If this trend were to come to fruition, the subsequent rise in the number of employers would actively help the job market to evolve by creating additional opportunities.

While we may all have dreamed of working for ourselves at one time or another, it is not something that suits everyone. It is certainly not an idea that should be considered as a way of escaping a difficult or challenging work environment. Entrepreneurship demands a unique set of characteristics that not all individuals possess. If you are faced with a problem in the workplace or find yourself struggling to adapt to your professional environment, it is far better for you to confront the issues and develop viable coping mechanisms. Here are 10 ways to cope with a difficult work environment:

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1. Avoid becoming emotional when dealing with professional criticism

One of the key issues in the workplace is a perceived lack of appreciation, especially when you consider that today’s employees are increasingly motivated by job satisfaction and the respect of their managers. With this in mind, attempting to deal with criticism can be a difficult and emotionally fraught process, which can easily turn into a conflict of egos that is detrimental to your career. Instead, it is important to consider the criticism in a professional context, and use its message as a way of highlighting potential problems and improving your performance in the workplace.

2. Empower your colleagues through praise

On a similar note, it is important to treat your colleagues with respect and in a manner that you would find acceptable. The employees of a company are all pulling together to achieve a common set of goals, which means that there is a pressing need for unity, mutual respect and a keen sense of collaboration. With this in mind, do not be afraid to praise and congratulate your colleagues on a job well done, as this may ultimately diffuse tension in the workplace and cultivate a more harmonious environment.

3. Be a proactive communicator

While criticism and negativity can be detrimental in the workplace, it is a lack of communication that will ultimately sour your experience in any given job. If you are having issues with your boss and struggling to meet their requirements, for example, this situation cannot improve unless you become a proactive communicator who can address the underlying problems. So take a positive step and approach your manager, making it clear that you are open to amending your methodology and outlook so long as they are able to confirm their exact needs. This enables you to assume control of the situation and resolve it effectively.

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4. Think carefully before escalating your issues with higher management

If you are experiencing a direct conflict with a supervisor or colleague, it is always tempting to escalate your complaint with higher management. However, this is not an effective way of dealing with workplace angst, primarily because it can reflect badly on your reputation and inhibit your chances of career progression in the long term. While you must always retain the right to escalate your complaint up the chain of command in extreme circumstances that involve workplace bullying, for example, you should avoid this course of action until you’ve first exhausted every form of direct mediation with the individual in question.

5. Go beyond the call of duty by doing more than is required

Although you may not realise it, there may be occasions where your approach to work or the attitude that you display are central to the challenges that you face. If you are struggling in the workplace, it is wise to honestly appraise your performance and whether or not you are applying yourself in a committed and professional manner. If you are not but remain serious about developing your career, it is time to commit to your role and prove that you are willing to go above and beyond your designated duties. This not only demonstrates your value to an employer, but it will also help your colleagues to see you in an entirely different and more positive light.

6. Do not partake in workplace gossip

Many of the issues caused within the workplace are triggered by gossip or personal complaints, which have little or nothing with the job in hand. This is partly down to a modern trend for sharing too much personal information in the workplace, which in turn creates over-familiarity between colleagues and brings non-work related topics into the office. As much as possible, you should refrain from engaging in personal workplace gossip, as otherwise you may find yourself dragged into a conflict that has absolutely nothing to do with you. Remain reserved in your conduct at all times, and keep a clear distinction between your personal and professional lives.

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7. Develop coping mechanisms for dealing with difficult co-workers

While idle gossip and the carefree actions of others can have a detrimental effect on your enjoyment of the workplace, it is important to remember that your co-workers are unique individuals with different temperaments, outlooks and personal characteristics. Occasional conflicts and disagreements are therefore unavoidable, but you can avoid the majority of these by recognising difficult or volatile colleagues and developing viable coping mechanisms. If your supervisor is prone to sudden bursts of anger or frustration, then learn to identify the signs and excuse yourself before you become a target.

8. Focus on developing a positive work-life balance

For anyone who lives and breathes their job, experiencing difficulties within the workplace can have a huge impact on their quality of life. This has been supported by recent research conducted by the Chartered Institute for Personnel and Development, who claimed that employees on zero-hours contracts and who had minimal interaction with their workplace were far more likely to have a more positive work-life balance. It is therefore crucial that you have hobbies and passions to pursue outside of work, as this will help you to cope during times of professional conflict or dissatisfaction.

9. Develop a ‘Plan B’

When workplace conflicts take a turn for the worse, it is easy to become disheartened and discouraged. It is therefore crucial that you keep your options open and consider the benefits of following an alternative career path. By updating and distributing your resume, networking with potential clients and honing your industry skills with professional qualifications, it is possible to both advance your career and take control of your existing workplace problems. This is the ultimate coping mechanism, as it increases your chances of finding a permanent resolution and moving forward in your career.

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10. Be prepared to leave for pastures new

Of course, no matter how hard you try, you may ultimately have to accept that your workplace issues cannot be resolved. This may be due to unmanageable levels of stress or a conflict of personalities. However, the only way to progress in this instance is to be proactive and seek out alternative employment. This means that you must be fully prepared to follow and implement your back-up plan, as hesitation or a failure to commit may leave you stranded in an untenable position. While leaving a secure job may require considerable courage in the current climate, it may also be your only option if you cannot adapt to your environment or the attitude of your co-workers.

The Bottom Line

In order to adapt to a difficult work environment and develop coping mechanisms for specific conflicts and individuals, your ability to be proactive is pivotal. This not only enables you to confront issues head-on and communicate directly with those at the heart of the problem, but it also allows you to develop alternative plans in the event that your complaints cannot be resolved. Without this characteristic, it can be extremely difficult to move forward in your career or achieve a positive work-life balance.

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Published on December 13, 2018

How to Start a Company from Scratch (A Step-By-Step Guide)

How to Start a Company from Scratch (A Step-By-Step Guide)

If you’ve ever thought about starting and running your own business, you’re not alone. Being your own boss, having flexibility with your schedule and keeping more of the financial rewards that come with business ownership are all good reasons to own your own company.

But as you might expect, it’s not all vacations and fat bank accounts. According to the SBA, 2/3 of businesses survive at least 2 years and approximately 50% survive 5 years.[1] So why is the failure rate so high? At least for the businesses that fail early on, lack of, or poor planning can be a major factor.

So how to start a company?

Starting a business from scratch doesn’t have to be hard or complicated, but it does take planning and work. Here are the first and most important 9 steps to take when your are starting a company from scratch.

1. Do an Honest Evaluation of Yourself

Do you work better in a structured or unstructured environment? Does a daily routine reduce your anxiety? What kinds of things are you good at? Does public speaking or making presentations make you nervous? Are you good at accounting and numbers? Can you handle the rejections you’re bound to get when selling or cold calling?

These are all important questions to ask yourself, in fact it’s a good idea to get other peoples opinion about their perception of you in each of these situations.

Whatever the answers you come up with for your evaluation, remember that’s all it is, an evaluation of where you are now. Think of it as a way to identify both your areas of strength and weaknesses.

You maybe good at public speaking which can help when raising money, but bad at accounting which just means that you’ll need to find some kind of help with that area of the business.

2. Evaluate Your Idea

If your business idea involves a new product or service (or even an enhancement to an existing product or service), it needs to be evaluated. This is technically called market research.

There are firms that specialize in doing market research for new products, but if you are on a tight budget, you can do this yourself.

First, if you can build a prototype for people to use, touch and look at that’s the best option. If a prototype is not possible or it’s a service business, then offer a highly descriptive presentation of the business plan complete with it’s unique benefits and how it’s different from the competition.

Then listen! Remember that this is not about others liking your product, this is not your baby that they are talking about. You want honest market research that gives you the best chance for a successful business. Take notes, when someone tells you that they didn’t like a feature or some aspect of your idea tell them ‘Thank you”.

After several rounds of market research with different groups of people, you should see patterns emerging about things that they both liked and didn’t like. Use this information to tweak your product or service and do another round of market research.

Keep in mind that you’ll never come up with a universally loved product, your job is to produce a product or service that appeals to the broadest range of your target market.

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3. Make a Business Plan

I know, I know this isn’t the “fun” part of starting your own business, but it is an very important step in creating a successful business!

Basically, you can think of a business plan as an outline or blueprint of your business. A good business plan should have the following elements:

  • Executive Summary – This should lay out the businesses product or service and the problem that it solves for the consumer.
  • Market Evaluation – This should talk about the market you are serving. Is it an expanding market, and how does your product better fulfill the consumers in that market.
  • Market Strategies – How are you going to penetrate the market and sell your product.
  • Operational Plan – How will the company run from day to day? Who are the key employees and what are their specific rolls. Do your key players have specific goals set for them in advance?

A final word on making a business plan: while lying is never acceptable especially when you are using the business plan to raise money, it is acceptable to “put your best foot forward”.

Playing up the positives while minimizing the negatives is almost expected in a business plan.

Besides, banks as well as professional investors will both do a more in-depth analysis before investing any money into your idea.

4. Decide on a Business Structure

You have many options here, and discussing them with your accountant or financial adviser is really the only way to know what’s right for you. But just to give you a quick rundown of the types of business entities and their pros and cons we will briefly go through them:

Sole Proprietorship

This is a common way for small businesses to get started.

The pros being:

Relatively low costs to set up (usually a business license and sales tax license).Owners normally do not have to set up a special bank account, they are allowed to use their personal one. Any income earned can be offset by other losses (check with your state!). You as the sole proprietor have complete control over all decision making. 

Finally, sole proprietorship’s are relative easy to dissolve.

The cons of using a sole proprietorship include:

You as the sole proprietor can be held personally responsible for the debts and liabilities of the company. Some benefits, such as health insurance premiums, are not directly deductible from business income.

If you need to raise money, you are not allowed to sell an equity stake in the company. In that same vein, hiring key people maybe more difficult because you cannot offer them an equity stake in the company.

Partnership

A partnership is formed when two or more people decide to start a business. Although there is no legal requirement for any documentation to form a partnership, it is my advice that you never enter into a partnership without having a partnership agreement. (Remember, spending $1500 now can save you $150,000 in legal fees later!).

The pros of a partnership include:

Being relatively easy and inexpensive to start. Hiring key employees can be easier as you are allowed to give equity ownership to as many partners as you want.

For tax purposes, partnerships are relative simple as any income is treated as “pass through” meaning that each partner pays tax on their individual portion of the partnerships income (As of this writing, always check with your tax adviser).

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As far as the cons go:

It can be difficult for some general partnerships to raise capitol. Because it is a partnership, the actions of one of the partners can obligate the entire organisation. All profits must be shared according to the partnership agreement regardless of the amount of work done by any single partner.

Some employee benefits may not be able to be deducted on income tax returns.

Limited Liability Company (LLC)

This is a very popular business entity for small to medium sized businesses. The reason for this is the cost of set up is not prohibitive and there is a separation between the owners and the company.

The pros of an LLC include:

Limited liability for the partners, unlike sole proprietorship’s and partnerships where the owners are held responsible for all of the companies debts and liabilities, an LLC provides some protection against certain debts and liabilities that are solely the companies.

Simple taxation, just like the sole proprietorship and partnerships, income is considered “pass through” and is only taxed once on an individual level.

There is no limit on the number of shareholders in an LLC. An LLC requires fewer fillings and administrative requirements than a corporation.

Corporation

A corporation is much more complex and expensive to set up. And a corporation is legally considered an independent entity that is separate from its owners.

The pros of a corporation include:

Complete separation between the owners and the company. Because the corporation is considered its own legal entity, owners can not be held personally responsible for any debts or liabilities of the company.

A corporation can raise capital much easier just by selling more shares in the company.

Cons of corporations include:

Much higher administrative costs than any other business entity. Corporations generally have a higher tax rate. Dividends are not tax deductible for corporations. Income paid in dividends is taxed twice, once by the corporation and again by the shareholder.

Again, this is just a short summary of the pros and cons, always check with your tax adviser about what will work best in your situation.

5. Address Finances

Again, not one of the “Sexier” parts of starting your business from scratch, but very important nonetheless.

So, you’ve done your business plan and an estimate of your start up funding should be included. It should include the amount of funding you’ll need to get you through your first full year of operations.

Now, how do you get that money?

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Self Funding

If possible, self funding is the easiest. You won’t have to go to banks and investors with hat in hand, or give up ownership or control of your company. But as we know, this is not a reality for most people. But don’t worry, there are still plenty of options available.

Friends and Family

They can be a good source of funding your business if they can see and understand your vision.

Remember that business plan? Pass them out to everyone you know. Then follow up, be prepared to tell them the total amount of money you expect to raise, the minimum investment you are looking for and what you will give in return for the investment.

For example, you give a friend your business plan and follow up with him/her a few days later. You can explain that you have secured funding for $80,000 of the $100,000 you need. You are selling a 2% share in the company for every $2,000 investment. How many shares would he like?

And when he/she tells you no, thank him/her and ask if he/she can think of anyone off the top of his head who might be interested? Tell him/her you really appreciate his/her time and if he/she does come across someone who might be interested to let you know.

Banks

These guys are happy to lend you money when you don’t need it, but all of the sudden they get stingy when you actually need a loan! This is where preparation comes in.

It’s a good idea to go over your business plan with an expert and maybe even have it rewritten by an expert before you approach either a bank or professional investor. Both will want to go over your business plan with a fine tooth comb, verifying all the numbers and data you provide.

You should also brush up on everything in the plan so that you can answer any questions they have with authority.

Crowdfunding

Finally, there is crowdfunding through sites like Kickstarter or GoFundMe. Crowdfunding helps to build interest, community spirit, and a customer base. It’s also an efficient way to raise funds. You can take a look at these tips to find out more:

6 Crowdfunding Tips To Get Your Project 100 Percent Funded

6. Register with the Government

As stated earlier, different types of business entities have different filling and administrative requirements. At the very least, you’ll probably need a business license as well as a state sales tax license.

Unless you are forming a corporation, there are many good resources on the web that will do everything for you at a minimal cost.

7. Assemble Your Team

Remember when we evaluated your strengths and weaknesses? Here is where we fill in the gaps!

Do you hate sales and cold calling? Great! There are people who love selling and wouldn’t want to do anything else.

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Bored to death with accounting? There are a ton of small accounting firms out there that will take care of that for you.

What about marketing? You can hire someone in-house or out-source that too.

Your job is to keep on top of all the different aspects of the business to make sure they are all running smoothly and getting the results you need. If not, it’s your job to figure out the problem and implement a solution.

Check out this guide and learn how to delegate effectively:

How to Delegate Work (the Definitive Guide for Successful Leaders)

8. Buy Insurance

No matter what kind of business you start, you need insurance! Yes, I know, no one likes to buy insurance, but it can literally be the difference between having a minor inconvenience and declaring bankruptcy.

We live in a very litigious time, even a minor slip and fall at your place of business could bankrupt you without insurance. If you need help finding a good agent, check with your local trade organizations or fellow business owners.

9. Start Branding Yourself

Has anyone ever ask you for a Kleenex or a QTip? We all know what they are because of branding, Kleenex is just a brand of tissue and QTip is just a brand of cotton swab. It doesn’t have to be as widely known as Kleenex or QTip, but you can make your brand a common name within your niche.

I once owned a manufacturing company that developed a product that was so popular that my competitors started co-opting my brand name for their products.

If you aren’t sure how to kickstart branding yourself, check out these ways:

5 Ways to Build your Personal Brand & Make More Money

The Bottom Line

Starting a business from scratch can be one of the most rewarding experiences a person can have.

But do you know what’s even more rewarding? Having a business that succeeds, is profitable and provides a good source of income for you, your employees and their family’s.

More Resources About Entrepreneurship

Featured photo credit: Tyler Franta via unsplash.com

Reference

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