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11 Ways to Revive Company Culture

11 Ways to Revive Company Culture

Uncomfortable small talk during every morning elevator commute, hourly glances at the clock, separation of ideas and opinion with the help of cubicles, and strict managerial politics that just leave employees exhausted and hopeless. These are all common symptoms of a workplace that lacks any shred of company culture. Employees learn from the start that their primary goal in the company is to do what they’re told, praise the master, and go home. Any passions or dreams slowly evaporate leaving an unhappy and hopeless being, questioning their worth and sanity.

I am sure this is a reality for many employees as this mindset still exists in numerous companies around the world. In fact, 70% of workers in the U.S. alone are not experiencing any form of workplace engagement and around 88 percent leave due to this fact.[1] What can we learn from this? How about that salary is not the number one factor that dictates a job seeker’s decision when hunting for a suitable career? A corporate mentality that centers on the idea that employees should just shut up and work does not establish any creative ideas nor give a sense of purpose to employees. It further divides co-workers, provides no opportunity to foster new friendships, and instills fear where there should be freedom of expression.

What’s So Special about Company Culture?

By not taking care of employees’ social and emotional  needs, employers are passing on the message that they are disposable and replaceable. When these beliefs are embedded in an employee, they lack a reason to care about a company that does not care about them.

Our desire for human interaction and belonging should not only be fulfilled in our personal lives, but in our work lives as well, especially since work takes out a good chunk of our day. Come to think of it, don’t you see your co-workers just as much as you see your family or even more so? Open engagement in a work setting is just as important for a functional and rewarding relationship with an employer as it is with a significant other. Engagement is not just about building relationships but includes the ways employers manage people, the state of the workplace, and the type of people being hired.

A research study discovered that investing as little as 10% in strategies that foster engagement can increase profits by $2,400 per employee, per year. Here’s another thing to think about: Companies that foster engaged brand ambassadors in their workforce report an average of 2.69 sick days taken annually per employee, compared to companies with weak engagement efforts, reporting an average of 6.19 sick days. Small improvements in culture can mean a significant increase in production.

How Engagement Can Help Marketing Efforts

Employees are the true marketers of a company, they are the ambassadors who can make social profiles and branding efforts explode.  Companies need to ask themselves – does each employee out of my 50+ workforce know the company’s strategy, products/services, and target market? Can they transmit this message seamlessly to clients and new hires without questioning the validity of their statements? Around 40% of employees in the U.S. have no idea.

If an organization is looking to double their marketing efforts, giving employees the right tools (social accounts) and environment (freedom of creativity), will give them the fuel to post about events, product launches, and company quirks. If they are being pressed down into conformity and creativity is restricted, employers should expect some unpleasant reviews on sites like GlassDoor which could be detrimental to recruiting and sales efforts. After all, customers will value employee opinion above what’s written on a company’s Facebook or LinkedIn profile. Take a look at HubSpot,Avanade, and Twitter for examples of companies that place their employees on their priorities list.

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In addition, company culture lends a helping hand to the marketing department by providing excellent material such as, events, accomplishments, and personal stories that can be used for social posts while taking advantage of employee engagement to further promote current campaigns. Companies who choose to go down the modern path see more than a two-fold increase in revenue compared to competitors living in the dark ages. So what can you do to change your company dynamic around?

How to Sprout Workplace Engagement

Of course not all companies are the same and what one company can afford to allocate to a special budget many not be the case for their neighbor. The suggestions below are merely to show examples of the types of activities and changes an organization can invest in to spin things around within their workplace.

1.   Spread the Word.

Employees must be knowledgeable of all company branding, vision, and goals if organizations want them to effectively transmit this message to outsiders. Have quarterly meeting to keep employees on track of latest news, products, and important marketing campaigns. Ensure the message is consistent across all departments.

2.   New Hire Workshops.

Host events for new hires to meet the team and learn about company vision. These workshops could also include training, health & safety workshops, and presentations. The purpose is to break the ice, find common interests, and encourage engagement and interaction with other employees.

3.   Blow Out the Candles.

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Pick a day out of each month to celebrate those whose birthdays have passed. Buying one cake for everyone will be easy on the pocket and will still make employees grateful for the small gesture. It never feels great when the people you see the most forget about your special day. Everyone wants appreciation- start showing it. Even an email or a handshake is better than nothing.

4.   Outdoor Team Building.

Host yearly company outings for team building workshops. Try rock climbing, obstacle racing, even volunteer opportunities to get the team to work together on a task unrelated to work, helping them to build trust.

5.   Accept Socialization.

Don’t frown upon any interaction that occurs in the office. Work and fear should not be paired together. Further break the barriers of communication by eliminating cubicles and removing head management from isolated offices. This will help decrease the imaginary ranking system in the office, allowing for open communication and networking. Employees will be more likely to ask questions from those who were once disconnected from the rest of the team. Additionally, by removing the superiority complex from head management, employees will begin to feel as if they are all owners of the company, inspiring them to work harder using innovative and cost-saving methods. Look at newly emerging start-ups who are implementing such methods into their workplaces for proof.

6.   Lunchroom Breaks.

Moldy sinks and broken microwaves not only raise the question of health and safety but make it the last place you want to eat lunch or take a break from the stresses of the day. Make sure your cafeteria has comfortable seating and enough utensils to make lunch time more pleasurable. We all work better after a relaxed mental break.

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7.   Let’s Get Moving.

A sedentary lifestyle causes deleterious health consequences and makes it very difficult to work when all you feel is back or wrist pain. No one wants to look like a goofball stretching in the bathroom. If you are in the process of renovating your office, consider creating an exercise room full of yoga balls and mats to provide a comfortable environment for employees to stretch their legs. If you have a gym in the building, offer a discount on gym memberships or offer boot camps that can run during lunch hours.

8.   Everybody Loves Free Food.

How about a free meal once a month? It can be simple as ordering pizza! Employees will appreciate the gesture and it will provide an opportunity to mingle and foster new friendships.

9.   Add Value.

Working full time, and occasionally overtime, interferes with personal goals. By sitting down with each employee, preferably in the beginning of their journey with the company, and creating a list of goals and personal values, employees will stop seeing work as a leech sucking out the life force of each day but will look forward to coming in everyday knowing that they are moving forward in work and personal achievements. With their consent, post some values and goals around the office to help establish a support system for each employee.

10. Holiday Parties.
Dressing up on Halloween, hosting secret Santa for Christmas, or sharing New Years Resolutions – get the team involved in holiday events during lunch time or after work.

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11. Brain-trust Meetings.

We all come from different backgrounds, experiences, and industries hence we can all add a different outlook on an issue if given the chance. Create an open environment where employees are welcome to raise their hands and voices, you will be surprised at the increase of suggestions and solutions.

Cheapness Speaks Louder Than Words

Organizations that follow the old ideology that suggests there is no need to spend extra resources and time on employees will begin to see a drastic decline in performance, and their recruiting department will find it harder and harder to continuously replace the employees that leave to pursue better opportunities. They are also losing their biggest competitive advantage in the business.

Employers need to invest in their people as they are the driving force behind product development and client retention. Employees push the company forward and set goals into action. As a wise individual once said, a person who feels appreciated will always do more than what is expected.

Featured photo credit: Employee/ahmad al homaid via flickr.com

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

More About Boosting Productivity

Featured photo credit: Cathryn Lavery via unsplash.com

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