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11 Things People Do That Make Them Enjoy Successful Business Relationships Online

11 Things People Do That Make Them Enjoy Successful Business Relationships Online

You’ve heard that the Internet can cause your business to take off. That’s an exciting idea! How exactly do you get there? Follow these eleven tips to develop and sustain successful online business relationships.

1. Define the purpose of your networking

Before you decide to do anything else, think about your purpose. For example, your goal may be to find a better job. Or you may be seeking users for your startup. You may even be looking to learn from other people in your profession. All of these goals are fair game. For the best results, break your goal down into steps.

Consider this example:

Business Networking Online Goal: Get a more interesting and higher paid job.

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Step 1: Choose job title and industry I’m interested in (e.g. project management in the financial industry)

Step 2: Search for three people on LinkedIn who currently have that job.

Step 3: Email one of the people found in step two and ask them a few questions

Step 4: Repeat steps 2-3 each week for a month.

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2. Focus on one social media platform at a time

In the online world, it is easy to spread yourself too thin. Instead, choose one platform and focus your efforts there. For example, marketing expert and author Seth Godin focuses the majority of his effort on his blog. As a result, he has one of the Internet’s most popular blogs.

3. Write a robust LinkedIn profile

LinkedIn defines itself as the definitive business social network. If you are looking for customers or a new job, LinkedIn is an excellent resource. A strong LinkedIn profile includes your job history (especially your accomplishments), your education and your interests. Make sure your include a photo (see tip 4 below for details).

Asking colleagues and former managers to write recommendations for you is one of the best ways to build an impressive LinkedIn profile.

4. Add a high quality photo of yourself

A few months ago, I paid a friend to take a professional photo of me. The cost was around $30 and it was absolutely worth it. Put some thought and care into your business photo: you will be using it again and again as you start to use different websites.

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Not sure what to do? Dress like you’re going to a job interview and SMILE!

5. Deepen relationships via email

A few days or weeks into your efforts, you may be pleased with the number of new people you’ve added as LinkedIn connections (or Twitter followers etc). In order to get business value out of the relationship (e.g. advice for your job search, sales, etc), it makes sense to deepen the relationship. One of the best ways to do is to start an email conversation. Start small by asking 2-3 short and simple questions by email.

6. Deepen relationships via Skype or phone

Sending email back and forth puts you ahead of 90% of people. Asking to speak by phone or Skype immediately puts you into the top 1% of most skilled networkers. Since phone calls involve more effort, ask for calls thoughtfully. For example, if you add 20 people to your LinkedIn network in a month, you may only want to speak with three or four of them.

7. Evaluate your results each month

Each month, evaluate your online business relationship activitives in terms of the goal you set in step one. When you’re first getting started in the online world, you may find that your early results are not quite what you expect. That’s why it makes sense to review your progress each month.

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8. Choose how often you update

Building strong relationships takes time. Fortunately, you can speed up the process by active participation. Research reported by Kevan Lee on Fast Company suggested three Tweets per day gives the best results. Of course, your mileage may vary depending on your goals and skills.

9. Write thoughtful comments

Self-promotion is important, yet it is not enough to build successful online relationships. Contributing to others is important. That means writing comments! For example, if you come across an interesting article on Twitter, reply to the person who posted it and thank them. If you read a helpful blog post, write a comment saying what you liked about it (e.g “I liked point 8 because it gave me a guideline on how often to update Twitter”).

10. Get training in online business relationships

Building online business relationships takes time and skills. In this article, we can only scratch the surface. To continue building your knowledge, seek out networking experts such as John Corcoran who shows how to connect with important people in Don’t Sweat It: 8 Strategies for Meeting and Connecting with VIPs.

11. Realize there is no replacement for face to face activities

Online tools such as social media and email are helpful for starting and continuing business relationships. However, nothing replaces face to face relationships. That’s why successful people attend conferences, look for events on Meetup.com and spend money on meals and networks.

Tip: To get the most out of a conference, start communicating with fellow conference attendees a few weeks (or months) in advance of the event.

Featured photo credit: Entrepreneur Startup Man/StartupStockPhotos via pixabay.com

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Bruce Harpham

Bruce Harpham is a Project Management Professional and Founder and CEO of Project Management Hacks.

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

More About Boosting Productivity

Featured photo credit: Cathryn Lavery via unsplash.com

Reference

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