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7 Reasons Your Data Is Probably Not Safe Online

7 Reasons Your Data Is Probably Not Safe Online

Yo mama's so old, her resume's on a floppy disk...

    Yo mama’s so old, her resume’s on a floppy disk…

    I grew up on computers. Way before smartphones put the internet in the hands of every man, woman, and child in modern society, I sat in my room, staring at a black screen with c:// in a white font. There was no graphical user interface (GUI) back then, so there were no mice, track pads, or touch screens; you had to type everything. The word-processing programs (Word Perfect was the best, by a large margin) changed the pixelated screen from black to blue.

    Technology has vastly improved since those days.

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    I’m one of a shrinking minority of people who understand that your desktop, with all its shiny icons, is not the foundation of your computer. It’s a subfolder within a subfolder within a subfolder at best. Your computer has a structure, and this structure applies also to any network and even the internet itself. This basic understanding gets me into as much trouble as it resolves, but knowledge is power, so allow me to impart a little wisdom to you as to why your data is not safe online.

    1. Your Governments Are Spying on You

    NSA whistleblower Edward Snowden leaked a lot of technical manuals and other documentation to the media. In doing so, he gave us proof that our government is monitoring everyone but themselves. It’s crazy to think we’re the only ones, though. Governments on all habitable continents have been caught snooping on their citizens. No matter where you are, there’s a reason some government agency would want to monitor you.

    No matter how safe you are with your personal data, it’s not safe from government snooping. Some of the Anonymous hackers involved in data breaches of Stratford, HB Gary Federal, Sony, and PayPal used temporary laptops (similar to a drug dealer’s burner phone) and kept all info (including the operating system) on USB drives, and they still got caught. If these tech experts were tracked, even with all of their advanced techniques for evasion, then you don’t stand a chance.

    We are living in the future, and our actions are being judged by anyone with the money to access and analyze it. Keeping your head down will temporarily avoid any trouble, but your only real chance for long-term change is joining the various protests against government monitoring, such as February’s International Day of Privacy, held annually by the Computer Chaos Club (Europe’s oldest and largest hacker organization).

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    2. If You’re Not Hacked, Your Company Will Be

    Let’s say you don’t have any social media accounts, and you never shop online. You likely have an email address, though. You also have an employer and a financial institution, and you shop somewhere. All of these businesses store your information. I don’t even have to hack you to know everything about you; I just have to hack Sony, Target, Facebook, Hotmail, or some other company you do business with.

    It happens all the time. If you use the same username and password for everything, you’re much more at risk of people using your stolen info to further harm you. Mitigate this risk as much as possible by only working with and for honest companies you trust. This way you’ll be less likely to be involved in a beef that has nothing to do with you. Anonymous has issued several statements explaining how companies are targeted not because they’re rich, but because they’re corrupt.

    3. Your Digital Life Will Outlive You

    What you post online will last longer than you; you’re just some meat puppet with a shelf life, but your Twitter account is part of a publicly-owned company. Every app or game you download on your phone wants your personal info and they’ll incentivize you giving it to them with extra features, easier connectivity, and bonus in-game items. Every time you use your Facebook, Twitter, Foursquare, LinkedIn, Disquss, or other social-media accounts to log in to an app, you’re giving them access to your personal information, and they will use and sell this information as they see fit. Did you ever notice many apps and games don’t tell you they’re not sharing your information? That’s because they are.

    With your information already out there and lasting so long, you should be the one in control of how you’re remembered. At this point, you’re better off making your voice heard publicly – at least you’ll control your own narrative. Be proud of who you are, and keep your social media accounts updated with how you feel and what you think. If they’re monitoring us, the least we can do is give them our honest opinions. Don’t ever be afraid of voicing your opinion – how those opinions are accepted by others is their problem. It might be wise, however, to take just a minute think about how you will feel if that opinion or photo you just posted were to be looked at ten years from now by a prospective employer.

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    4. Everyday Threats Are Everywhere

    Losing your phone is like losing your keys, wallet, and everything else in your life. You don’t realize how much personal information is on your phone; it could be devastating if someone stole or found it. Luckily, there are measures you can take to mitigate this risk. Tiffany Rad, a Senior Security Researcher at Kapersky Labs offers this advice:

    “A feature that is useful for consumers is to have is a remote “kill” option should the phone be lost or stolen. There are free apps available that will not only try to locate the phone by pin-pointing the location of the last cell tower to which it connected, but if it is determined that the phone cannot be retrieved, you can remotely erase/wipe the phone.”

    Losing physical possession of your device is hardly the only threat, however. Data-retrieval devices can be anywhere; simply walking down the street exposes your phone to everyone with a wireless signal within 500 feet. Anytime you swipe your credit or debit card, the machine could’ve been compromised (and you’d never know). ATMs are especially vulnerable because the manuals are so easy to obtain online, and laws have made prosecuting ATM theft difficult. No matter what you do, there is a risk associated with it. Keep yourself informed about the many data theft possibilities by Googling the specifics for your particular phone and financial services, as the subject is much too detailed and complicated to go too far into here.

    5. We Want You

    You may think you’re not worth watching, but everyone is worth watching. When you apply for a job, potential employers stalk you. When you meet someone new, they stalk you. Some people you haven’t even met will stalk you to see if you’re worth getting to know. Scorned exes, rivals, friends, and family are all stalking you. People may not talk about it, but everyone snoops. Basic password protection and social media privacy settings can mitigate this risk.

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    6. Hacking Is Easy to Hackers

    The hard part of hacking isn’t breaking into a system. With a few attempts (and, in the worst case, a brute-force attack), you can get into anyone’s network or computer. The hard part is knowing what to look for and where to look once you’re in there. The basics of computer structure explained at the beginning of this piece are easily applied, however, and many people besides me know this…and I just blabbed it to everyone whose reading this. Knowledge was passed on in art, song, and literature well before the internet was invented, so even removing hacking info from search engines won’t delete it from human memory.

    There are efforts to reframe how you think about computers (with the most basic one being to train users into thinking their home screen is the root folder) so fewer people grasp computer hacking concepts, but the knowledge will always be easily available to those who know where to look. There are no good or bad people, just good or bad actions, and people hack for good and bad reasons. Many times, it’s to satiate curiosity, practice, or just for the lulz. The point is, hacking is like playing the guitar; it is easy…it just takes 10,000 hours of practice.

    7. Social Hacking Is Easy

    Even if you’re technically cautious, you may not realize how obvious your social cues are. Social hacking is how most cyber-attacks are executed, not technical programming. Although we all like to feel unique, convincing people to give up their personal data is simple. Data and forensics consultant Steven Burgess explains how social hacking may be responsible for Target’s recent data breach.

    “A careless Target worker, possibly in the IT department, was fooled by a link in an official-looking email – ostensibly from his or her bank, or from a manager or superior in the company–or by visiting an alluring website–to reveal important authorization credentials, which were passed on to the hacker,” Burgess proposes.

    Don’t let this article dissuade you from taking every possible precaution, such as locking and password-protecting your devices, using two-step authorization, encrypting personal data, and using anonymizing services such as TOR and OTR chat.  Following these steps will help ensure your private chats remain private.

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    Last Updated on August 15, 2018

    25 Most Useful Excel Shortcuts That Very Few People Know

    25 Most Useful Excel Shortcuts That Very Few People Know

    Imagine if you could use 5 simple shortcuts while working in Excel, and increase your productivity without wasting time for searching information in huge tables, writing long formulas, and sorting the data.

    Or even better:

    What if you would get 25 useful shortcuts… and each of them could simplify your work, so you could do much more every day?

    You’d definitely feel excited to read about them.

    Today is your lucky day because we are going to share with you in this article 25 great Excel shortcuts you can use in your work every day! This is your lucky chance, so go ahead and become a real professional in Excel without wasting your time.

    How important are Excel shortcuts for you?

    The most effective thing to check out if people really need something is to release a survey and look at the results. So, according to the anonymous survey, 99% of people said Excel shortcuts are critical or important for them.

    In general, there are more than 200 shortcuts in Excel. But when we have analyzed the data about how many shortcuts people know, we got the next results:

    • 26% of people know 10 or fewer shortcuts;
    • 61% of people know 10-50 shortcuts;
    • 10% of people know 50-100 shortcuts.

    As you can see, not so many people know a lot of shortcuts. Probably, some of them never think about increasing their productivity in such a simple way.

    Of course, it depends on how deep you use Excel. Some people use this powerful application just for making simple tables or graphs, others use it for everyday work to count something.

    Most of the accountants and businessmen use much more Excel functions for more complex tasks such as creating VBA macros, managing PivotTables, recalculating huge workbooks, outlining data, etc.

    But even those people who work with Excel every day very close may know a few shortcuts. Needless to say, they can do their job without shortcuts, but it usually takes for them much more time. T

    his sounds not funny, especially if you must finish a huge amount of work urgently. There is a great opportunity for you to increase your productivity in Excel and do your job faster with our useful shortcuts.

    5 Main reasons to learn excel shortcuts

    Many people don’t understand why they should use shortcuts if they can work without them. Of course, if you use Excel twice per year to make a simple table or a graph, it is probably not so important for you to know many shortcuts.

    But if you work in Excel every day, sorting huge tables and managing with tons of data, then shortcuts will help you to reach the next five goals:

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    1. Work efficiently and faster in Excel
    2. Manage big amounts of data easily and fast
    3. Stay calm and concentrated even while doing a tedious job
    4. Make your work accurately and properly without errors
    5. Get a better understanding of Microsoft Excel

    Who can use Excel shortcuts?

    There are a lot of people who can simplify their life with Excel shortcuts, and here are the groups that will definitely love using them:

    • People who work in banks, finance organizations, etc.
    • Businessmen who make tons of various reports and presentations in Excel for meetings and briefings.
    • Students who usually are lazy and impatient to make their homework because they don’t want to waste a lot of time working in Excel.
    • Private entrepreneurs who keep various data in Excel tables.

    Whether you are a student who hates Excel because it seems a time-wasting and boring application, or you are an accountant who must recalculate huge worksheets every day without making errors, we recommend reading and learning these Excel shortcuts to make your work simpler and save some time.

    With these simple but useful tricks, it is so easy to finish your job and get more time for yourself.

    25 Excel shortcuts to increase your productivity

    Here are 25 great Excel shortcuts you should learn and use for work or studying to make your job faster and simpler. Try to use them all and you will realize you were totally blind before while working in Excel:

    1. Format whatever object fast with Ctrl+1

    If you select any object in Excel – a cell, a chart, a chart axis, a drawing object – then press Ctrl+1, and you will get the Properties dialog for the certain object. This shortcut offers a very quick and easy way to format whatever object you’re working with.

    2. Use range names with Ctrol+G or F5 key

    If you use range names (which we strongly recommend to do) and you want to choose the range with a specific name references, press either Ctrl+G or the F5 key, which launches the GoTo dialog.

    If the name is simple, you can click on it in a list in that dialog. But if it’s at all unusual, Excel won’t list it; so you will need to type in the name. Then press OK.

    3. Use a range name in a formula with =sum( and F3

    Suppose you want to use a range name in a formula. For example, you want to sum the Sales range. Enter…

    =sum(

    …and then press F3.

    When you do so, Excel launches the Paste Name dialog. Just choose “Sales” from the list, press the OK button in the dialog, then enter the SUM function’s closing “)” to complete the formula.

    4. Launch Function Arguments dialog easily with Ctrl+A

    Suppose you want to check the help topic for a worksheet function. For example, you want to read about the MATCH function. In a cell, type…

    =match(

    …and then press Ctrl+A, or click the Insert Function (“fx“) button to the left of the formula bar.

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    When you do so, Excel displays the Function Arguments dialog, which might offer all the help you need.

    But if you still want to see the complete help topic, click the blue “Help on this function” hyperlink in the lower-left corner of the dialog. This technique works with all documented Excel functions.

    5. Copy stuff down the column without scrolling with Ctrl+D

    If you added a formula in a new column on the right of a huge dataset, and you want to copy that formula down without scrolling, do these steps:

    • go to the right to the column that has data (the column to the left of the new column with the formula);
    • press Ctrl+Down – to get to bottom;
    • move one cell to the right (with arrow key naturally);
    • press Ctrl+Shift+Up to select the new column, at the top of which is the formula you just created;
    • press Ctrl+D to fill down the formula.

    6. Quick access to any function with Alt+

    By customizing the quick access toolbar, you can create simple shortcuts to commands that you would otherwise have to find in the Ribbon tabs, or macros you have created yourself.

    The keyboard shortcut is simply selecting Alt+ (the number of the command you wish to select).

    For example, if you have customized your quick access toolbar to have Calc Sheet, Save, Open. To calculate sheet you would hit Alt+1, for save Alt+2, and for open Alt+3.

    A lot of people are unaware of this useful function, and it’s a great time saver.

    7. Format cells with Ctrl+1

    When you need to format cells, use Ctrl+1. Most people know this as the shortcut for the Format Cells dialog, but you can also use it to format almost anything in Excel, without a care about the state of the ribbon. Try this amazing and simple shortcut!

    8. Choose visible cells with Alt+

    When you need to choose visible cells only – use Alt+. This is the trick to copy only what you see. It is a priceless shortcut when you’re manually hiding rows and columns in the table.

    9. Use filtering

    Filtering – it is a powerful way to slice, dice, and sort through a huge table of information.

    It’s amazingly effective when you’re participating in a meeting to discuss something like a sales forecast, and everyone is looking in real-time at your spreadsheet projected on a screen (or on their monitors).

    To some people, you will be seen as the God of Spreadsheets, and this is not a joke!

    10. Insert or delete column/row easily with the Ctrl key

    Some people waste a lot of time even for simple operations, for example, when they need to insert/delete columns and rows in Excel.

    Use this shortcut to insert: with an entire row or column selected, use Ctrl+Shift ++.

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    To delete: with an entire row or column selected, use Ctrl + –.

    11. See formula results with F9

    If you want to check formula results within multiple formulas, highlight the formula and select F9 to see formula result.

    Don’t forget to undo before exiting the formula.

    12. Use ALT+Enter for more text within a cell

    If you want to add a second line of text within a cell, use ALT+Enter.

    13. Use EDATE to move a date on by a full calendar month:

    Here’s how to use EDATE:

    =EDATE(15/01/16,+1) = 15/02/2016 (15th Feb 2016)

    =EDATE (15/01/2016,-2) = 15/11/2015 (15th Nov 2016)

    14. Use EOMONTH to move a date onto the end of the month:

    Here’s how to use EMONTH:

    =EOMONTH(15/01/2016,0) = 31/01/2016 (31st Jan 2106)

    =EOMONTH (15/01/2016,-2) = 30/11/2015 (30th Nov 2015)

    15. Remove spaces with TRIM

    TRIM is a useful function known by few people. It removes any spaces at the beginning of a value. This is useful if you are pulling in values from somewhere else.

    16. Repeat commands with F4 or Ctrl+Y

    In many cases, you may need to repeat your last action. Use F4 or Ctrl+Y; you can repeat many commands like applying the same borders, format, or insert a worksheet again.

    17. Quick access to cells with the Ctrl key and Shift key

    When you need to go to the first or last cell of a worksheet, no matter where you are, use Ctrl+Home, Ctrl+End combinations.

    And here is a pleasant bonus for you: add the Shift key to select everything on the way!

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    18. Use Ctrl+ to create a timestamp

    If you need a date stamp and/or a timestamp in your document, there is no need to type a date and time! Use shortcuts Ctrl+ ; (date) Ctrl+Shift+ : (time). It works like a magic and helps to save your time and nerves.

    19. Use autosum shortcut for sum function anywhere

    Autosum shortcut – use Alt =. It is a “magic” shortcut of Excel to automatically insert a sum function.

    You can use this shortcut to sum rows, columns, or even an entire table in one step without wasting your time.

    20. Use data validation

    This is an amazing but underutilized tool in Excel, which can be used for a variety of things:

    • Create dependent drop-down lists;
    • Create drop-down lists;
    • Protect/restrict data input of specific cells (without the need for VBA macros).

    21. Use conditional formatting

    It can be used for various purposes such as color format or cell format of cells, rows or columns based on dependent cell values or formats.

    22. Use formula auditing

    This is a great tool to analyze and trace precedent or dependent cells, check errors and evaluate formulas.

    The “Watch Window” is a feature to keep a snapshot of an area of the spreadsheet, and then move to another area of the workbook – particularly valuable if you’re managing large spreadsheets or don’t have a second screen.

    23. Use Scenario Manager to generate summary outputs of a spreadsheet

    Scenario Manager (under “What-if Analysis”) enables users to generate high-level, summary outputs of a spreadsheet – without the need to replicate the entire workbook.

    It will present multiple scenarios of a spreadsheet in a succinct, high-level summary worksheet.

    24. Use INDIRECT to set up large tables

    INDIRECT makes it easy to set up tables which reference larger tables without a lot of referencing work or cutting and pasting; especially for dynamic spreadsheets.

    25. Use OFFSET for complicated calculations or formulas

    OFFSET can be useful for things like calculating YTD numbers or creating formulas that take data in rows and using in columns.

    The bottom line

    As you can see, when you have a boring or tedious job to do, the best way to do it fast is not looking for a way how to avoid it, but searching for the shortest variant to do it!

    That is why we suggest keeping in mind these Excel shortcuts that will help you to save a lot of time and nerves.

    If it seems hard for you to remember all them, you can print out the list of shortcuts and keep it on your worktable. Use it to search for some help when you need it, and over time, you’ll remember all shortcuts easily.

    Featured photo credit: Unsplash via unsplash.com

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