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20 Excel Tricks That Can Make Anyone An Excel Expert

20 Excel Tricks That Can Make Anyone An Excel Expert

After Microsoft developed Excel to the 2010 version, it offered more surprises than ever. In order to deal with tons of big data, you can’t ignore the important role Excel plays in daily work. However, both for beginners and advanced users, there are still many useful tips and tricks that are inevitably overlooked. Here are 20 useful Excel spreadsheet secrets you may not know. Please note that all these functions are based on Microsoft Excel 2010.

1. One Click to Select All

You might know how to select all by using the Ctrl + A shortcut, but few know that with only one click of the corner button, as shown in the screenshot below, all data will be selected in seconds.

One Click to Select All

    2. Open Excel Files in Bulk

    Rather than open files one by one when you have multiple files you need to handle, there is a handy way to open them all with one click. Select the files you would like to open then press the Enter key on the keyboard, all files will open simultaneously.

    Open Excel Files in Bulk

      3. Shift Between Different Excel Files

      When you have different spreadsheets open, it’s really annoying shifting between different files because sometimes working on the wrong sheet can ruin the whole project. Using Ctrl + Tab you can shift between different files freely. This function is also applicable to other files like different Windows tabs in Firefox when opened using Windows 7.

      Shift Different Excel Files

        4. Create a New Shortcut Menu

        Generally there are three shortcuts in the top menu, which are Save, Undo Typing and Repeat Typing. However, if you want to use more shortcuts, like Copy and Cut, you can set them up as follows:

        File->Options->Quick Access Toolbar, add Cut and Copy from the left column to the right, save it. You will see two more shortcuts added in the top menu.

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        Create New Shortcut Menu

          5. Add a Diagonal Line to a Cell

          When creating a classmate address list, for example, you may need a diagonal link in the first cell to separate different attributes of rows and columns. How to make it? Everyone knows that Home->Font-> Borders can change different borders for a cell, and even add different colors. However, if you click More Borders, you will get more surprises, like a diagonal line. Click it and save—you can now make it immediately.

          Add Diagonal Line for a Cell

            6. Add More Than One New Row or Column

            You may know the way to add one new row or column, but it really wastes a lot of time if you need to insert more than one of these by repeating this action X number of times. The best way is to drag and select X rows or columns (X is two or more) if you want to add X rows or columns above or left. Right click the highlighted rows or columns and choose Insert from the drop down menu. New rows will be inserted above the row or to the left of the column you first selected.

            Add More Than One New Row/Column

              7. Speedily Move and Copy Data in Cells

              If you want to move one column of data in a spreadsheet, the fast way is to choose it and move the pointer to the border, after it turns to a crossed arrow icon, drag to move the column freely. What if you want to copy the data? You can press the Ctrl button before you drag to move; the new column will copy all the selected data.

              Speedy Move and Copy Data in Cells

                8. Speedily Delete Blank Cells

                Some default data will be blank, for various reasons. If you need to delete these to maintain accuracy, especially when calculating the average value, the speedy way is to filter out all blank cells and delete them with one click. Choose the column you want to filter, go to Data->Filter, after the downward button shows, undo Select All and then pick up the last option, Blanks. All blank cells will show immediately. Go back to Home and click Delete directly, all of them will be removed.

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                Speedy Delete Blank Cells

                  9. Vague Search with Wild Card

                  You may know how to activate the speedy search by using the shortcut Ctrl + F, but there are two main wild cards—Question Mark and Asterisk—used in Excel spreadsheets to activate a vague search. This is used when you are not sure about the target result. Question Mark stands for one character and Asterisk represents one or more characters. What if you need to search Question Mark and Asterisk as a target result? Don’t forget add a Wave Line in front.

                  Vague Search with Wild-card

                    10. Generate a Unique Value in a Column

                    You are aware of the key function of Filter, but few people use the Advanced Filter, which will be repeatedly applied when you need to filter a unique value from data in a column. Click to choose the column and go to Data->Advanced. A pop-up window will show up. As the screenshot shows, click Copy to another location, which should be in accord with the second red rectangular area. Then specify the target location by typing the value or clicking the area-choosing button. In this example, the unique age can be generated from Column C and show in Column E. Don’t forget to choose Unique records only, then click OK. The unique value showing in column E can be the contrast of the original data in C, that’s the reason why it is recommended to copy to another location.

                    Generate Unique Value in Column

                      11. Input Restriction with Data Validation Function

                      In order to retain the validity of data, sometimes you need to restrict the input value and offer some tips for further steps. For example, age in this sheet should be whole numbers and all people participating in this survey should be between 18 and 60 years old. To ensure that data outside of this age range isn’t entered, go to Data->Data Validation->Setting, input the conditions and shift to Input Message to give prompts like, “Please input your age with whole number, which should range from 18 to 60.” Users will get this prompt when hanging the pointer in this area and get a warning message if the inputted information is unqualified.

                      Input Restriction with Data Validation Function

                        12. Fast Navigation with Ctrl + Arrow Button

                        When you click Ctrl + any arrow button on the keyboard, you can jump to the edge of the sheet in different directions. If you want to jump to the bottom line of the data, just try to click Ctrl + downward button.

                        Fast Navigation with Ctrl + Arrow Button

                          13. Transpose Data from a Row to a Column

                          You would use this feature if you want to transpose data to get a better display; however, retyping all data would be the last thing you would need to do if you know how to use the Transpose function in Paste. Here’s how: copy the area you want to transpose, move the pointer to another blank location. Go to Home->Paste->Transpose, please note that this function won’t activate until you copy the data first.

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                          Transpose Data from Row to Column

                            14. Hide Data Thoroughly

                            Almost all users know how to hide data by right clicking to select the Hide function, but this can be easily noticed if there is only a little bit of data. The best and easiest way to hide data thoroughly is to use the Format Cells function. Choose the area and go to Home->Font->Open Format Cells->Number Tab->Custom->Type ;;; -> Click OK, then all the values in the area will be invisible, and can only be found in the preview area next to the Function button.

                            Hide Data Thoroughly

                              15. Compose Text with &

                              Complicated formulation is unnecessary, as long as you know how to use &. You can compose any text freely with this symbol. Below I have four columns with different texts, but what if I want to compose them to one value in one cell? First, locate the cell that is to show the composed result, use the formulation with & as shown in the screenshot below. Click Enter: all texts in A2, B2, C2 and D2 will be composed together to become LizaUSA25@ in F2.

                              Compose Text with &

                                16. Transforming the Case of Text

                                With all the tricks shared here, I’ve tried my best to avoid complicated formulation. But there are still some simple and easy to use formulations to show you, like UPPER, LOWER and PROPER, which can transform texts for different purposes. UPPER will capitalize all characters, LOWER can change text to all lower case and PROPER will only capitalize the first character of a word.

                                Text Transform

                                  17. Input Values Starting with 0

                                  When an input value starts with zero, Excel will delete the zero by default. Rather than reset the Format Cells, this problem can be easily solved by adding a single quote mark ahead of the first zero, as shown.

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                                  Input Value Starts with 0

                                    18. Speed up Inputting Complicated Terms with AutoCorrect

                                    If you need to repeat the same value and it is complicated to input, the best way is to use the AutoCorrect function, which will replace your text with the correct text. Take my name, Liza Brown, for example, which can be replaced by LZ. Therefore, every time I input LZ, it can autocorrect to Liza Brown. Go to File->Options->Proofing->AutoCorrect Options and input Replace text with correct text in the red rectangular area, as below.

                                    Speed up Inputting Complicate Terms with AutoCorrect

                                      19. One Click to Get More Status

                                      Most users know how to check the data status in the bottom of an Excel sheet, like Average and Sum Value. However, do you know you can move the pointer to the bottom tab and right click to get more status, as shown below?

                                      One Click to Get More Status

                                        20. Rename a Sheet Using Double Click

                                        There are multiple ways to rename sheets, and most users will right click to choose Rename, which actually wastes a lot of time. The best way is to just click twice, then you can rename it directly.

                                        Rename Sheet by Double Click

                                          Want to level up your excel skills further? Don’t miss this article:

                                          Excellent Excel Shortcuts That Very Few People Know

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                                          Last Updated on October 5, 2020

                                          10 Best Calendar Apps to Stay on Track in 2020

                                          10 Best Calendar Apps to Stay on Track in 2020

                                          The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

                                          Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

                                          Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

                                          In this article, we are going to check out the best calendars apps to help you stay organized.

                                          Before You Download

                                          As you are no doubt aware, there are all kinds of calendar apps available. Instead of you sifting through the hundreds of them, we’ve handpicked 10 of the best calendar apps you can get. On top of glowing reviews from each one, we’ve considered the following aspects when creating this list:

                                          • User Interface – How you navigate the app should be smooth and simple. The buttons on the app should be clear, obvious and easy to move through.
                                          • Synchronization – Whether it’s with other calendar apps or with other apps, syncing apps should be easy and enhance your overall experience with the app.
                                          • Additional features – Since there are so many options for calendars, many of these apps offer additional features. These features make the apps stand out from the other apps and provide unique experiences to you.

                                          1. Any.do Calendar

                                            This calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

                                            Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

                                            What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

                                            Any.do Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

                                            Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

                                            Download Any.do Calendar here!

                                            2. Google Calendar

                                              Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

                                              Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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                                              Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

                                              The program is super easy and will not cost a dime for you. It is a good thing, right?

                                              Download Google Calendar here.

                                              3. IRL Event Social Network

                                                 

                                                One of the most unique apps on this list is the IRL Event Social Network app. As you can guess from the name, the core focus of this app is social networking. Unlike other social media platforms, you can consider this platform to function similar to Meetup.com. It’s a site where you can connect with other people within your area that share a similar interest.

                                                IRL is that while also providing a convenient calendar for you to schedule events and plan out your day. Though due to it being a secondary focus, you’re lacking a lot of the syncing aspects that other apps have on this list. Regardless, because of this huge social feature, it’s worth considering for those who want to make more connections.

                                                Download IRL Event Social Network here.

                                                4. Business Calendar

                                                  Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

                                                  The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

                                                  You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

                                                  The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

                                                  Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

                                                  Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

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                                                  Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

                                                  A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

                                                  Download Business Calendar here.

                                                  5. Calendar

                                                    Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                                                    A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                                                    Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                                                    Download Calendar: Meeting & Scheduling here.

                                                    6. aCalendar

                                                      aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

                                                      Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

                                                      Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

                                                      When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

                                                      Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

                                                      The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

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                                                      The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

                                                      Download aCalendar here.

                                                      7. DigiCal Calendar

                                                        DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                                                        With this calendar application, you can synchronize all your calendars and view them in different ways.

                                                        Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                                                        The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                                                        Download DigiCal Calendar here.

                                                        8. SolCalendar

                                                          SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                                                          The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                                                          Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                                                          Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                                                          Download SolCalendar here.

                                                          9. Today Calendar

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                                                            Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

                                                            The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                                                            If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                                                            Download Today Calendar here.

                                                            10. Timepage

                                                              Timepage is an intuitive calendar app that will manage your time in a way that other calendar apps can’t. It offers the same sort of functions that you’d expect from other calendar apps: opportunities to record events, notifications and reminders, weather, and driving duration to a particular event. However, the app goes beyond those functionalities in two ways.

                                                              The first way is that while the app sends you notifications, it also has reminders for you for what is coming up next. That bit of extra time can allow you to prepare and make adjustments to your day if need be.

                                                              The second function – which is more important – is the heat map when you go to see the full view of your calendar. This heat map indicates what days you are most busy and other days where you are freer. This heat map provides a quick glance to determine broadly what days are good to add more events and other tasks.

                                                              Download Timepage here.

                                                              Our Verdict

                                                              Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                                                              Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                                                              Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                                                              The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

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                                                              Featured photo credit: Unsplash via unsplash.com

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