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Last Updated on August 6, 2019

20 Best Mac Apps for Productivity You Need in 2019

20 Best Mac Apps for Productivity You Need in 2019

Whether you use your Mac for work or just for your personal projects, you’ve likely found yourself wondering how to improve your productivity. There are only so many hours in a day, and so much mental stamina you can muster before you run out.

There are dozens of tricks you can use to improve your own productivity and outlook, but if you’re looking for a more objective, comprehensive fix, the best thing to do is equip your Mac with productivity apps designed to help you do more in less time.

This Lifehack-exclusive list has some of the best productivity apps to help you feel less tired, improve your energy, and ultimately help you get more done every day:

1. Todoist

    Available for all iOS devices, Todoist is a note-taking and organization app that can keep you on top of all your projects—both personal and professional.

    Its best features are all free to use, including browser extensions, task creation, and interactive boards you can use to organize all your notes.

    If you want to pay the optional $29 yearly fee, you can get even more advanced features like backups and automatic reminders. Even with the free version, you’ll stay far more organized.

    Download: Todoist

    2. EmailAnalytics

      Have you ever wondered how much time you’re really spending on email, and whether that time is productive? EmailAnalytics exists to help Gmail and G Suite users answer that question in the span of a few minutes.

      It generates a detailed report to tell you how long it takes you to write and read emails, your top email sources, your average response times, and other information you can use to boost your email productivity. It’s free to try for 14 days.

      Download: EmailAnalytics

      3. 1Password

        You may not realize it, but you probably spend a ton of time recalling your passwords, especially if and when you forget one to an app you use on a regular basis.

        1Password is an app for Mac that saves and remembers all your passwords for you in one place, so you can access all your favorite sites with a single click.

        You’ll save time and keep all your accounts secure simultaneously. A personal plan is $2.99 per month.

        Download: 1Password

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        4. Bear

          Bear is a unique kind of note-taking app designed to make it easier for Mac users to jot down notes on the go. With it, you can create to-do lists, give yourself reminders, and outline concepts for future brainstorming sessions.

          It comes with many different inline styles so you can customize your notes to your personal preferences, and remember the context in which you wrote them. The core version is free, with a $14.99 per year version available as well.

          Download: Bear

          5. Hazel

            Hazel by noodlesoft is an automated organization tool designed for Mac that will help you automatically organize your files based on any custom rules you want to create.

            For example, you can set it to move untouched items from one folder into another folder labeled “action items” if they haven’t been addressed within a week. It can save you hours of organization over the course of a few weeks. A single license is a flat $32.

            Download: noodlesoft

            6. Alfred

              Alfred is an all-in-one app designed to save you time with Mac shortcuts and convenient custom actions. You can use it in a variety of ways.

              For example, you can access Alfred’s clipboard memory so you don’t copy and paste the same material over and over, or set up custom workflows to automate some of your most repetitive tasks.

              It’s a paid app, with multiple price points based on the features you desire.

              Download: Alfred

              7. TextExpander

                TextExpander does exactly what the name suggests; it allows you to type a short snippet of text, and expand that text automatically.

                For example, you can create a custom expansion that allows you to conjure a full paragraph you type repeatedly by simply typing a unique abbreviation. Once you get used to your custom combinations, you’ll spare your fingers from typing thousands of words.

                An individual account is $3.33 per month.

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                Download: TextExpander

                8. Backblaze

                  If you’ve ever experienced a crash, or theft of your Mac, you know how much time a system restore can cost you. You’ll spend hours replacing the files you lost, and lose thousands of files that are irreplaceable.

                  Backblaze is an automated, inexpensive way to back up your entire Mac for just $5 a month.

                  Download: Backblaze

                  9. Keyboard Maestro

                    Keyboard Maestro is an older app that still has the power to make your life easier. With it, you can automate any number of tasks based on a certain trigger (such as a hotkey combination, or an event like connecting to a wireless network). A single license only costs $36.

                    Download: Keyboard Maestro

                    10. Snagit

                      There are many applications for a good screen-capture app, whether you’re trying to illustrate a tech problem you have or just want to make an interesting meme. Snagit makes it easy, with built-in editing for both still images and video. A single license covers two machines, and costs $49.95.

                      Download: TechSmith/Snagit

                      11. Bartender

                        Bartender is the cleverly-named app that helps you clean up and organize all your menu bar icons. You can also access them quickly with keyboard shortcuts.

                        If you’re like most Mac users, those icons get cluttered quickly and stop you from working efficiently. It’s free to try for 4 weeks, after which you’ll need a $15 license.

                        Download: Bartender

                        12. Otter

                        Otter is the Mac app for the note taker who hates typing. It’s an intelligent voice-recognition system and note-taking app that will help you transcribe your conversations, keep notes during meetings, and even take contextual notes to yourself in your own time.

                        Best of all, it’s free to get started!

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                        Download: Otter

                        13. Flux

                          Do you often find yourself feeling tired throughout the day, or feeling unable to get to sleep after a day of staring at your computer? That could be because of the unnatural blue light that radiates from your Mac.

                          Flux naturally adapts your display to emit light that matches the time of day, so you can sleep better and feel less tired. It’s also free!

                          Download: Flux

                          14. PDFpen

                          If you deal with PDFs on a regular basis, you probably find yourself wishing for some kind of tool that can let you mark up those PDFs however you want. Without a dedicated app like PDFpen, this can be difficult.

                          PDFpen lets you edit PDFs in almost any conceivable way, giving you more power and saving you time. A single license is $74.95.

                          Download: Smile Software/PDFpen

                          15. OmniFocus

                            OmniFocus is all about task management. It has a clean interface that allows you to tag your tasks, schedule events, and even automate certain features.

                            It’s one of the most comprehensive solutions on the market, so there’s a bit of a learning curve to get the most out of it.

                            A standard license is $39.99, while the pro version is $79.99.

                            Download: OmniFocus

                            16. Franz

                              It’s tiring to switch between dozens of different chat programs like Facebook Messenger, Slack, and WhatsApp, whenever you want to have a conversation with a different contact.

                              Franz’s solution is simple; offer access to all these apps in one convenient package. And best of all, it’s completely open source.

                              Download: Franz

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                              17. MindNode

                                If you’re the brainstorming type, you need an app like MindNode to help you efficiently organize your thoughts. There are dozens of tools you can use to connect ideas in a mind map, or simply jot down notes for future reference.

                                The core app is free, with in-app purchases available.

                                Download: MindNode

                                18. Focus

                                  The internet is a wonderful thing, but it can be awfully distracting. And if you’re like the majority of us, you’ve interrupted work on a project because of some attention-grabbing site or bad online habit. That’s where Focus comes in.

                                  This app allows you to block the worst offenders with custom time limits and other constraints, so you can focus on the task at hand. A single license is $19.99.

                                  Download: Focus

                                  19. CleanMyMac

                                    Chances are, your Mac isn’t working as fast as it could, thanks to gigabytes of clutter and unnecessary files on your system. CleanMyMac helps you scan your Mac, monitor its health, and ultimately clean it up—so you can handle all your tasks that extra bit faster. A single license is $39.95.

                                    Download: CleanMyMac

                                    20. Grammarly

                                      A spelling error or grammatical mistake can cost you big time. It could be the source of a worse grade on a big paper, or compromise your credibility in the workplace. Thankfully, Grammarly can help you.

                                      This Mac-integrated writing assistant monitors all your writing and makes live corrections, so you’re alerted to your potential mistakes before they become permanent.

                                      A free version exists, but the premium version will cost you between $11 and $30 a month, depending on how you pay.

                                      Download: Grammarly

                                      The Bottom Line

                                      These productivity apps should help you squeeze more productive hours out of every day, but they aren’t the only tools you’ll have to help you find success.

                                      Make the time to learn about and experiment with all the life hacks that can make you more productive. By improving your devices as well as your outlook and focus, you’ll be able to get far more done in a day, and feel better doing it.

                                      More to Boost Productivity

                                      Featured photo credit: Patrick Ward via unsplash.com

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                                      Anna Johansson

                                      Anna specializes in entrepreneurship, technology, and social media trends.

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                                      Last Updated on August 16, 2019

                                      10 Best Calendar Apps to Stay on Track in 2019

                                      10 Best Calendar Apps to Stay on Track in 2019

                                      The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

                                      Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

                                      Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

                                      In this article, we are going to check out the best calendars apps to help you stay organized.

                                      1. Cal Calendar

                                        Cal Calendar has recently appeared on the market of mobile applications (Android, iOS). It is the brainchild of the development team of Any.do that features impressive functionality and well-thought-out design.

                                        The application comes with many great features, including support for Exchange and Google Calendar, widgets, voice recording, and many more.

                                        Cal Calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

                                        Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

                                        What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

                                        Cal Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

                                        Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

                                        Available for iOS and Android

                                        2. Google Calendar

                                          Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

                                          Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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                                          Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

                                          The program is super easy and will not cost a dime for you. It is a good thing, right?

                                          Available for iOS and Android

                                          3. Jorte Calendar

                                            Jorte Calendar is one of the most popular calendar applications in the Google Play store.

                                            The program features a wide range of configuration options, with many design alternatives. You can adjust display mode to your needs and view calendar entries sorted by month, week, or day (by hours). It is convenient for quickly picking the desired date, using task bars, and setting reminders.

                                            Apart from its ordinary information storing function, this application can be a special cloud service, Jorte Cloud, allowing you to synchronize calendars, schedules, and task lists on multiple devices. The application also supports data importing from Google Calendar.

                                            For those paying attention to the program design, there is also Jorte Store, where you can buy styles and icons to personalize the calendar. This feature makes Jorte is one of the brightest calendar applications.

                                            A basic version of the app is free of charge, so if you do not want to spend money on a calendar application, it is a good option.

                                            Available for iOS and Android

                                            4. Business Calendar

                                              Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

                                              The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

                                              You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

                                              The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

                                              Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

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                                              Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

                                              Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

                                              A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

                                              Available for Android

                                              5. aCalendar

                                                aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

                                                Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

                                                Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

                                                When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

                                                Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

                                                The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

                                                The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

                                                Available for Android

                                                6. DigiCal Calendar

                                                  DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                                                  With this calendar application, you can synchronize all your calendars and view them in different ways.

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                                                  Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                                                  The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                                                  Available for Android

                                                  7. SolCalendar

                                                    SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                                                    The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                                                    Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                                                    Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                                                    Available for Android

                                                    8. Calendar

                                                      Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                                                      A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                                                      Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                                                      Available for Desktop, iOS and Android

                                                      9. Today Calendar

                                                        Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                                                        The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                                                        If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                                                        Available for Android

                                                        10. Calendar Widget: Month

                                                          Sometimes people do not need a heap of calendar applications. They would prefer to have one efficient calendar widget.

                                                          Calendar Widget: Month perfectly fills this niche and meets all the needs of a modern user. It has some features of an ordinary calendar, but the real great thing about this software is that it has 80 or more themes in its library.

                                                          The design of the application is great; the themes are perfectly tuned. There are options for almost any theme of your smartphone. The only drawback is the fact that the widget memory is not too large, and you should be ready for it.

                                                          This simple calendar widget was created in the image and semblance of widgets from Yahoo. The widget window displays one calendar month with the ability to go to the previous and move to the next one.

                                                          If you need a simple and affordable calendar to plan your tasks and affairs for one month, this widget is ideal for you. Calendar Widget: Month is so simple that it does not even have Google Calendar support.

                                                          At the moment, it does not have the function of connecting any third-party calendars and services. Developers allow the possibility of introducing support for Google service as an addition to the widget, if users request to have this opportunity.

                                                          Available for Android

                                                          Our Verdict

                                                          Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                                                          Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                                                          Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                                                          The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

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                                                          Featured photo credit: Unsplash via unsplash.com

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