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Last Updated on December 30, 2018

20 Best Productivity Apps for Mac You Should Have in 2019

20 Best Productivity Apps for Mac You Should Have in 2019

Whether you use your Mac for work or just for your personal projects, you’ve likely found yourself wondering how to improve your productivity. There are only so many hours in a day, and so much mental stamina you can muster before you run out.

There are dozens of tricks you can use to improve your own productivity and outlook, but if you’re looking for a more objective, comprehensive fix, the best thing to do is equip your Mac with productivity apps designed to help you do more in less time.

This Lifehack-exclusive list has some of the best productivity apps to help you feel less tired, improve your energy, and ultimately help you get more done every day:

1. Todoist.

    Available for all iOS devices, Todoist is a note-taking and organization app that can keep you on top of all your projects—both personal and professional.

    Its best features are all free to use, including browser extensions, task creation, and interactive boards you can use to organize all your notes.

    If you want to pay the optional $29 yearly fee, you can get even more advanced features like backups and automatic reminders. Even with the free version, you’ll stay far more organized.

    Download: Todoist

    2. EmailAnalytics

      Have you ever wondered how much time you’re really spending on email, and whether that time is productive? EmailAnalytics exists to help Gmail and G Suite users answer that question in the span of a few minutes.

      It generates a detailed report to tell you how long it takes you to write and read emails, your top email sources, your average response times, and other information you can use to boost your email productivity. It’s free to try for 14 days.

      Download: EmailAnalytics

      3. 1Password

        You may not realize it, but you probably spend a ton of time recalling your passwords, especially if and when you forget one to an app you use on a regular basis.

        1Password is an app for Mac that saves and remembers all your passwords for you in one place, so you can access all your favorite sites with a single click.

        You’ll save time and keep all your accounts secure simultaneously. A personal plan is $2.99 per month.

        Download: 1Password

        4. Bear.

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          Bear is a unique kind of note-taking app designed to make it easier for Mac users to jot down notes on the go. With it, you can create to-do lists, give yourself reminders, and outline concepts for future brainstorming sessions.

          It comes with many different inline styles so you can customize your notes to your personal preferences, and remember the context in which you wrote them. The core version is free, with a $14.99 per year version available as well.

          Download: Bear

          5. Hazel

            Hazel by noodlesoft is an automated organization tool designed for Mac that will help you automatically organize your files based on any custom rules you want to create.

            For example, you can set it to move untouched items from one folder into another folder labeled “action items” if they haven’t been addressed within a week. It can save you hours of organization over the course of a few weeks. A single license is a flat $32.

            Download: noodlesoft

            6. Alfred

              Alfred is an all-in-one app designed to save you time with Mac shortcuts and convenient custom actions. You can use it in a variety of ways.

              For example, you can access Alfred’s clipboard memory so you don’t copy and paste the same material over and over, or set up custom workflows to automate some of your most repetitive tasks.

              It’s a paid app, with multiple price points based on the features you desire.

              Download: Alfred

              7. TextExpander

                TextExpander does exactly what the name suggests; it allows you to type a short snippet of text, and expand that text automatically.

                For example, you can create a custom expansion that allows you to conjure a full paragraph you type repeatedly by simply typing a unique abbreviation. Once you get used to your custom combinations, you’ll spare your fingers from typing thousands of words.

                An individual account is $3.33 per month.

                Download: TextExpander

                8. Backblaze

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                  If you’ve ever experienced a crash, or theft of your Mac, you know how much time a system restore can cost you. You’ll spend hours replacing the files you lost, and lose thousands of files that are irreplaceable.

                  Backblaze is an automated, inexpensive way to back up your entire Mac for just $5 a month.

                  Download: Backblaze

                  9. Keyboard Maestro

                    Keyboard Maestro is an older app that still has the power to make your life easier. With it, you can automate any number of tasks based on a certain trigger (such as a hotkey combination, or an event like connecting to a wireless network). A single license only costs $36.

                    Download: Keyboard Maestro

                    10. Snagit

                      There are many applications for a good screen-capture app, whether you’re trying to illustrate a tech problem you have or just want to make an interesting meme.

                      Snagit makes it easy, with built-in editing for both still images and video. A single license covers two machines, and costs $49.95.

                      Download: TechSmith/Snagit

                      11. Bartender

                        Bartender is the cleverly-named app that helps you clean up and organize all your menu bar icons. You can also access them quickly with keyboard shortcuts.

                        If you’re like most Mac users, those icons get cluttered quickly and stop you from working efficiently. It’s free to try for 4 weeks, after which you’ll need a $15 license.

                        Download: Bartender

                        12. Otter

                        Otter is the Mac app for the note taker who hates typing. It’s an intelligent voice-recognition system and note-taking app that will help you transcribe your conversations, keep notes during meetings, and even take contextual notes to yourself in your own time.

                        Best of all, it’s free to get started!

                        Download: Otter

                        13. Flux

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                          Do you often find yourself feeling tired throughout the day, or feeling unable to get to sleep after a day of staring at your computer? That could be because of the unnatural blue light that radiates from your Mac.

                          Flux naturally adapts your display to emit light that matches the time of day, so you can sleep better and feel less tired. It’s also free!

                          Download: Flux

                          14. PDFpen

                          If you deal with PDFs on a regular basis, you probably find yourself wishing for some kind of tool that can let you mark up those PDFs however you want. Without a dedicated app like PDFpen, this can be difficult.

                          PDFpen lets you edit PDFs in almost any conceivable way, giving you more power and saving you time. A single license is $74.95.

                          Download: Smile Software/PDFpen

                          15. OmniFocus

                            OmniFocus is all about task management. It has a clean interface that allows you to tag your tasks, schedule events, and even automate certain features.

                            It’s one of the most comprehensive solutions on the market, so there’s a bit of a learning curve to get the most out of it.

                            A standard license is $39.99, while the pro version is $79.99.

                            Download: OmniFocus

                            16. Franz

                              If you’re like most professionals, you’re tired of having to switch between dozens of different chat programs like Facebook Messenger, Slack, and WhatsApp, whenever you want to have a conversation with a different contact.

                              Franz’s solution is simple; offer access to all these apps in one convenient package. And best of all, it’s completely open source.

                              Download: Franz

                              17. MindNode

                                If you’re the brainstorming type, you need an app like MindNode to help you efficiently organize your thoughts. There are dozens of tools you can use to connect ideas in a mind map, or simply jot down notes for future reference.

                                The core app is free, with in-app purchases available.

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                                Download: MindNode

                                18. Focus

                                  The internet is a wonderful thing, but it can be awfully distracting. And if you’re like the majority of us, you’ve interrupted work on a project because of some attention-grabbing site or bad online habit. That’s where Focus comes in.

                                  This app allows you to block the worst offenders with custom time limits and other constraints, so you can focus on the task at hand. A single license is $19.99.

                                  Download: Focus

                                  19. CleanMyMac

                                    Chances are, your Mac isn’t working as fast as it could, thanks to gigabytes of clutter and unnecessary files on your system. CleanMyMac will help you scan your Mac, monitor its health, and ultimately clean it up—so you can handle all your tasks that extra bit faster. A single license is $39.95.

                                    Download: CleanMyMac

                                    20. Grammarly

                                      A spelling error or grammatical mistake can cost you big time. It could be the source of a worse grade on a big paper, or compromise your credibility in the workplace. Thankfully, Grammarly can help you.

                                      This Mac-integrated writing assistant will monitor all your writing and make live corrections, so you’re alerted to your potential mistakes before they become permanent.

                                      A free version exists, but the premium version will cost you between $11 and $30 a month, depending on how you pay.

                                      Download: Grammarly

                                      These productivity apps should help you squeeze more productive hours out of every day, but they aren’t the only tools you’ll have to help you find success.

                                      Make the time to learn about and experiment with all the life hacks that can make you more productive; by improving your devices as well as your outlook and focus, you’ll be able to get far more done in a day, and feel better doing it.

                                      Featured photo credit: Pexels via pexels.com

                                      More by this author

                                      Anna Johansson

                                      Anna specializes in entrepreneurship, technology, and social media trends.

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                                      Last Updated on December 30, 2018

                                      18 Best Time Management Apps and Tools (2019 Updated)

                                      18 Best Time Management Apps and Tools (2019 Updated)

                                      No one can dispute the countless benefits technology has brought us. It’s undoubtedly allowed us to connect, perform, improve and leverage our resources beyond what was once imaginable.

                                      If you’re not taking advantage of one of the hundreds of time management apps and tools out there, you’re definitely missing a trick.

                                      But with so many apps to choose from, how do you know which ones to use? Well, this will depend on your needs, but we’ve put together a list of 18 of the very best time management apps that can help you with the most common time management challenges.

                                      Let’s dive straight into the list…

                                      1. Rescue Time — Use your time wisely

                                        If you have doubts that you’re using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. You may be shocked to discover how much time you’re actually wasting.

                                        Download Rescue Time

                                        2. Remember The Milk — Keep on top of all your tasks

                                          If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool which is compatible with your mobile, computer, Gmail, Outlook, etc. It helps you to manage your tasks easily, and reminds you of them – wherever you are.

                                          Download Remember the Milk

                                          3. Focus Booster – Boost motivation to complete tasks

                                            This app is based on the principles of the Pomodoro Technique, and is aimed at individuals who procrastinate and feel overwhelmed by tasks. It’s designed to enhance your focus and remove any anxiety you might have with time pressures.

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                                            Download Focus Booster

                                            4. Toggl – Keep track of time spent on projects and tasks

                                              This is a great alternative to time-sheets, if you need to track how much time you spend on different projects. Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks, and then through analysis, working out how you can manage them more effectively.

                                              Download Toggl

                                              5. Dropbox — Store and send large files easily

                                                There are many apps that allow you to transfer content from your computer to other devices – but Dropbox is free and easier to use than the others. With the Dropbox app, you can even access and share important files on the go.

                                                Download Dropbox

                                                6. Evernote — Keep all your notes in one place

                                                  Evernote is a free productivity tool that allows you to capture all your ideas, thoughts and images in many different ways (e.g., with voice, notes or images).  You can even record your meetings, interviews, speeches and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to really optimize your time.

                                                  Download Evernote

                                                  7. Mind42 — Focus on tasks at hand with mind mapping

                                                    Mind mapping is a great productivity technique, and Mind42 is the best free mind mapping app currently available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

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                                                    Download Mind42

                                                    8. SyncBackFree — Back up and sync your files effortlessly

                                                      This free software allows you to back up, restore and synchronize your files easily. It not only saves you time now – but also in the future. If you have never backed up your files before, you should definitely take a look at this pivotal tool.

                                                      Download SnycBackFree

                                                      9. MyLifeOrganized (MLO) — Manage your to-do lists effectively

                                                        Check this out if you find it difficult to manage all your tasks, to work with your to-do lists, and to organize your goals. This task management system helps you to target what you should be focusing on to reach your objectives. It automatically generates to-do lists, with priority actions for your immediate attention so that you can track your progress methodically.

                                                        Download MyLifeOrganized (MLO)

                                                        10. 1Password — Have all your passwords remembered

                                                          This app allows you to keep all your passwords in one encrypted database, protected by one password. This saves you time when you forget your passwords and need to retrieve them. It also allows you to use various passwords for different accounts so you don’t compromise on security.

                                                          Download 1Password

                                                          11. Pocket — Keep your eye on the ball

                                                            When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. Use this tool to save your ‘finds’ to access and read later on at a convenient time which will not impact on your immediate work.

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                                                            Download Pocket

                                                            12. [email protected] — Boost your attention span

                                                              This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400%! Ideal for those who find it difficult to focus while studying, working or reading.

                                                              Download [email protected]

                                                              13. Launchy — Interact with your computer in a smart way

                                                                This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want.

                                                                Download Launchy

                                                                14. Forest — Boost your focus by growing a forest

                                                                  This unique and fun app helps you stay focused and on-track. The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

                                                                  Download Forest

                                                                  15. Trello — Track your projects in a highly visual way

                                                                    This is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board (which is typically broken into columns such as To Do, In Progress, and Completed) as your start, work on and complete the associated task.

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                                                                    Download Trello

                                                                    16. Wunderlist — Digitalize your to-do lists

                                                                      Purchased by Microsoft in 2015, Wunderlist is an easy to use, feature-packed to-do list app. From planning a holiday, to sharing a shopping list with a partner, or managing multiple work projects, Wunderlist will keep you on top of all your tasks.

                                                                      Download Wunderlist

                                                                      17. TimeTree — Have a shared calendar with your family

                                                                        This app allows families or teams to share multiple calendars and appointments. So, whether you’re planning a party, or run a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                                                        Download Time Tree

                                                                        18. Todoist — Capture and order all your tasks and activities easily

                                                                          Todoist is close to being the ultimate digital to-do list. It’s available via browsers and apps, and lets you schedule all your tasks and activities. Each item can be flagged for priority as well as given a due date. There is also a neat option to add notes to any of your tasks.

                                                                          Download Todoist

                                                                          The above list covers what we consider to be the very best time management apps and tools. And the good news is – that many of them are completely free of charge! So, what are you waiting for? Select the ones that will be the most valuable to you – and begin boosting your productivity now!

                                                                          Oh, and one more thing… Take a look at a couple of our other articles that will help further streamline your time management:

                                                                          40 Top Productivity Apps for iPhone and 20 Quick Tips For Better Time Management

                                                                          More Recommended Productivity Experts on Lifehack

                                                                          • Leon Ho — The Founder and CEO of Lifehack, which he share productivity hacks to make life easier
                                                                          • Carl Pullein — A renowned productivity and time management coach
                                                                          • Mark Pettit — A Business Coach for ambitious entrepreneurs who want to achieve more by working less

                                                                          Featured photo credit: Unsplash via unsplash.com

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