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19 Free GTD Apps for Windows, Mac & Linux

19 Free GTD Apps for Windows, Mac & Linux

There are plenty of great, free Getting Things Done apps out there. If you’re a fan of David Allen’s productivity system but can’t do paper and don’t have the cash for a commercial program, this is the collection of applications for you.

The following is a list of nineteen free GTD apps for Windows, the Mac and Linux. Excuse me if I cheat by adding a web app here and there.

iGTD

Of the free GTD apps for the Mac, this is currently one of the most popular. Many people swear by it. You can get both the stable 1.4 release and the alpha preview of version 2 for free. If you’re a Quicksilver geek, iGTD has some slick integration built-in. Get it here.

What’s Next?

This is another Mac-based app. Some of its unique features include mini-wikis for each project (projects in the GTD sense, of course), and a focus mode that darkens portions of the screen so you can focus on getting organized. Get it here.

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Chandler

Chandler is an app for Linux, Windows and Mac platforms. It’s got a bunch of great features including collaboration, advanced calendaring, and multiple contexts. The only thing I’ve seen people really annoyed by is its occasionally sluggish performance. Get it here.

Todoist

Todoist is a web application that’s compatible with GTD methodology. It’s a task manager with Gmail, Firefox and Quicksilver integration, calendar view, and deep hierarchies for projects and tasks. Get it here.

Jello Dashboard

Jello Dashboard is a free Getting Things Done plug-in for Microsoft Outlook. If you’ve always used Outlook to manage your data, your tasks and your day, this may be the ticket for you if you want to implement GTD methodology without leaving the comfort of your favorite app. Get it here.

Evolution

Evolution is the Linux counterpart to Outlook, the app that many switchers flock to in order to fill the void. Aside from having a bunch of features that Outlook doesn’t, you can set up a GTD methodology fairly easily with this app. There are a bunch of plugins that can add to your system. Get it here.

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Actiontastic

Actiontastic is a nice Mac GTD app with a simple, uncomplicated interface. It has just the right level of functionality so you can get a good, effective GTD implementation going without feature bloat turning your system into a monster. Get it here.

Next Action

Next Action is a Google Gears based GTD app, so it runs on any operating system that Google supports with the Gears engine. Add this app to your list if you’re after something that you can use on pretty much any of the mainstream operating systems. Get it here.

GTD TiddlyWiki

Remember the recent Lifehack article about personal wikis that mentioned TiddlyWiki? GTD TiddlyWiki is an adaptation of that software so it can be used for GTD productivity purposes. Another one for the cross-platform crowd. Get it here.

FusionDesk Starter

Windows is fairly light on good GTD apps, so you might be surprised to see another free offering in this list. Although it’s a lesser version of the paid app, FusionDesk Starter still allows you to organize your tasks into folders or with filtering (the absolute minimum requirement to implement GTD), and is built on GTD methodology. Get it here.

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Nozbe

Nozbe is an interesting online GTD app with a focus on collaboration with small teams, and accessibility from most mobile devices (of course, all the pictures are of an iPhone). Individual and business accounts are both free. Sign up here.

Check Off

If you’re looking for a really simple GTD implementation, get Check Off for Mac OS X (10.5.2+). It’s a to-do list that drops down from the system-wide menu bar, and since it’s hierarchical, it can be made into a bare-bones GTD task manager. Get it here.

Beeswax

For Linux. There’s a bunch of people online who are still talking about Lotus Agenda and how it was the best productivity app they ever had, and that nothing since has quite beaten it. The last release of Agenda was in 1992, and even 16 years later people want something just like it: enter Beeswax, which is designed for just that purpose. If you like command-line productivity, get it here.

Thinking Rock

Thinking Rock is a Java app, meaning it’ll run on Windows, Mac OS X, or Linux. If you don’t want an app that has a lot of extra features, something that just lets you run a basic GTD system, you might want to try this one, particularly if you need wider cross-platform support (IE, anything that runs Java). Get it here.

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Toodledo

Toodledo is a web-based app with mobile accessibility and collaboration features. You can organize and annotate your tasks in just about any way you like—folders, sub-tasks, notes, contexts, goals, time estimates, just to name a few of those mentioned on the site. Get it here.

Remember the Milk

Remember the Milk is perhaps one of the most popular web-based task managers out there and it’s one of the easiest to implement a GTD methodology with—in fact, there’s a post on how to do this on their official blog. There are a million ways to interact with your RTM account, including Twitter, iPhone, Google Calendar and the list goes on. And on. Sign up here.

Things

Perhaps this isn’t the list for Things, since it won’t be free in the future, but it is right now—so it counts. Possibly the most attractive GTD task manager for OS X in existence, the way Things organizes data is both elegant and practical. There are a couple of annoying interface issues, such as no sidebar dragging, but they’re pretty minor at the end of the day. Get it here, before it no longer qualifies for this list.

MyLife Organized

MyLife Organized is a Windows GTD app with a free version. If you’re using Firefox you might get a malicious site warning trying to enter, but there’s nothing wrong with the site—Google just doesn’t bother to check what they’re blacklisting before tarnishing the reputation of a good developer (another good reason not to put all your eggs in one basket as many people are doing with them). Rant aside, there aren’t many Windows GTD apps around, so see if the free version of MyLife Organized tickles your fancy. Get it here.

Action Tracker

Action Tracker was built with FileMaker Pro, which means you can approach your GTD software as a database rather than a task list, if you prefer to think that way. There’s a FileMaker file download as well as a stand-alone executable, so you don’t need to buy anything to try this out. Get it here.

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Last Updated on August 15, 2018

25 Most Useful Excel Shortcuts That Very Few People Know

25 Most Useful Excel Shortcuts That Very Few People Know

Imagine if you could use 5 simple shortcuts while working in Excel, and increase your productivity without wasting time for searching information in huge tables, writing long formulas, and sorting the data.

Or even better:

What if you would get 25 useful shortcuts… and each of them could simplify your work, so you could do much more every day?

You’d definitely feel excited to read about them.

Today is your lucky day because we are going to share with you in this article 25 great Excel shortcuts you can use in your work every day! This is your lucky chance, so go ahead and become a real professional in Excel without wasting your time.

How important are Excel shortcuts for you?

The most effective thing to check out if people really need something is to release a survey and look at the results. So, according to the anonymous survey, 99% of people said Excel shortcuts are critical or important for them.

In general, there are more than 200 shortcuts in Excel. But when we have analyzed the data about how many shortcuts people know, we got the next results:

  • 26% of people know 10 or fewer shortcuts;
  • 61% of people know 10-50 shortcuts;
  • 10% of people know 50-100 shortcuts.

As you can see, not so many people know a lot of shortcuts. Probably, some of them never think about increasing their productivity in such a simple way.

Of course, it depends on how deep you use Excel. Some people use this powerful application just for making simple tables or graphs, others use it for everyday work to count something.

Most of the accountants and businessmen use much more Excel functions for more complex tasks such as creating VBA macros, managing PivotTables, recalculating huge workbooks, outlining data, etc.

But even those people who work with Excel every day very close may know a few shortcuts. Needless to say, they can do their job without shortcuts, but it usually takes for them much more time. T

his sounds not funny, especially if you must finish a huge amount of work urgently. There is a great opportunity for you to increase your productivity in Excel and do your job faster with our useful shortcuts.

5 Main reasons to learn excel shortcuts

Many people don’t understand why they should use shortcuts if they can work without them. Of course, if you use Excel twice per year to make a simple table or a graph, it is probably not so important for you to know many shortcuts.

But if you work in Excel every day, sorting huge tables and managing with tons of data, then shortcuts will help you to reach the next five goals:

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  1. Work efficiently and faster in Excel
  2. Manage big amounts of data easily and fast
  3. Stay calm and concentrated even while doing a tedious job
  4. Make your work accurately and properly without errors
  5. Get a better understanding of Microsoft Excel

Who can use Excel shortcuts?

There are a lot of people who can simplify their life with Excel shortcuts, and here are the groups that will definitely love using them:

  • People who work in banks, finance organizations, etc.
  • Businessmen who make tons of various reports and presentations in Excel for meetings and briefings.
  • Students who usually are lazy and impatient to make their homework because they don’t want to waste a lot of time working in Excel.
  • Private entrepreneurs who keep various data in Excel tables.

Whether you are a student who hates Excel because it seems a time-wasting and boring application, or you are an accountant who must recalculate huge worksheets every day without making errors, we recommend reading and learning these Excel shortcuts to make your work simpler and save some time.

With these simple but useful tricks, it is so easy to finish your job and get more time for yourself.

25 Excel shortcuts to increase your productivity

Here are 25 great Excel shortcuts you should learn and use for work or studying to make your job faster and simpler. Try to use them all and you will realize you were totally blind before while working in Excel:

1. Format whatever object fast with Ctrl+1

If you select any object in Excel – a cell, a chart, a chart axis, a drawing object – then press Ctrl+1, and you will get the Properties dialog for the certain object. This shortcut offers a very quick and easy way to format whatever object you’re working with.

2. Use range names with Ctrol+G or F5 key

If you use range names (which we strongly recommend to do) and you want to choose the range with a specific name references, press either Ctrl+G or the F5 key, which launches the GoTo dialog.

If the name is simple, you can click on it in a list in that dialog. But if it’s at all unusual, Excel won’t list it; so you will need to type in the name. Then press OK.

3. Use a range name in a formula with =sum( and F3

Suppose you want to use a range name in a formula. For example, you want to sum the Sales range. Enter…

=sum(

…and then press F3.

When you do so, Excel launches the Paste Name dialog. Just choose “Sales” from the list, press the OK button in the dialog, then enter the SUM function’s closing “)” to complete the formula.

4. Launch Function Arguments dialog easily with Ctrl+A

Suppose you want to check the help topic for a worksheet function. For example, you want to read about the MATCH function. In a cell, type…

=match(

…and then press Ctrl+A, or click the Insert Function (“fx“) button to the left of the formula bar.

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When you do so, Excel displays the Function Arguments dialog, which might offer all the help you need.

But if you still want to see the complete help topic, click the blue “Help on this function” hyperlink in the lower-left corner of the dialog. This technique works with all documented Excel functions.

5. Copy stuff down the column without scrolling with Ctrl+D

If you added a formula in a new column on the right of a huge dataset, and you want to copy that formula down without scrolling, do these steps:

  • go to the right to the column that has data (the column to the left of the new column with the formula);
  • press Ctrl+Down – to get to bottom;
  • move one cell to the right (with arrow key naturally);
  • press Ctrl+Shift+Up to select the new column, at the top of which is the formula you just created;
  • press Ctrl+D to fill down the formula.

6. Quick access to any function with Alt+

By customizing the quick access toolbar, you can create simple shortcuts to commands that you would otherwise have to find in the Ribbon tabs, or macros you have created yourself.

The keyboard shortcut is simply selecting Alt+ (the number of the command you wish to select).

For example, if you have customized your quick access toolbar to have Calc Sheet, Save, Open. To calculate sheet you would hit Alt+1, for save Alt+2, and for open Alt+3.

A lot of people are unaware of this useful function, and it’s a great time saver.

7. Format cells with Ctrl+1

When you need to format cells, use Ctrl+1. Most people know this as the shortcut for the Format Cells dialog, but you can also use it to format almost anything in Excel, without a care about the state of the ribbon. Try this amazing and simple shortcut!

8. Choose visible cells with Alt+

When you need to choose visible cells only – use Alt+. This is the trick to copy only what you see. It is a priceless shortcut when you’re manually hiding rows and columns in the table.

9. Use filtering

Filtering – it is a powerful way to slice, dice, and sort through a huge table of information.

It’s amazingly effective when you’re participating in a meeting to discuss something like a sales forecast, and everyone is looking in real-time at your spreadsheet projected on a screen (or on their monitors).

To some people, you will be seen as the God of Spreadsheets, and this is not a joke!

10. Insert or delete column/row easily with the Ctrl key

Some people waste a lot of time even for simple operations, for example, when they need to insert/delete columns and rows in Excel.

Use this shortcut to insert: with an entire row or column selected, use Ctrl+Shift ++.

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To delete: with an entire row or column selected, use Ctrl + –.

11. See formula results with F9

If you want to check formula results within multiple formulas, highlight the formula and select F9 to see formula result.

Don’t forget to undo before exiting the formula.

12. Use ALT+Enter for more text within a cell

If you want to add a second line of text within a cell, use ALT+Enter.

13. Use EDATE to move a date on by a full calendar month:

Here’s how to use EDATE:

=EDATE(15/01/16,+1) = 15/02/2016 (15th Feb 2016)

=EDATE (15/01/2016,-2) = 15/11/2015 (15th Nov 2016)

14. Use EOMONTH to move a date onto the end of the month:

Here’s how to use EMONTH:

=EOMONTH(15/01/2016,0) = 31/01/2016 (31st Jan 2106)

=EOMONTH (15/01/2016,-2) = 30/11/2015 (30th Nov 2015)

15. Remove spaces with TRIM

TRIM is a useful function known by few people. It removes any spaces at the beginning of a value. This is useful if you are pulling in values from somewhere else.

16. Repeat commands with F4 or Ctrl+Y

In many cases, you may need to repeat your last action. Use F4 or Ctrl+Y; you can repeat many commands like applying the same borders, format, or insert a worksheet again.

17. Quick access to cells with the Ctrl key and Shift key

When you need to go to the first or last cell of a worksheet, no matter where you are, use Ctrl+Home, Ctrl+End combinations.

And here is a pleasant bonus for you: add the Shift key to select everything on the way!

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18. Use Ctrl+ to create a timestamp

If you need a date stamp and/or a timestamp in your document, there is no need to type a date and time! Use shortcuts Ctrl+ ; (date) Ctrl+Shift+ : (time). It works like a magic and helps to save your time and nerves.

19. Use autosum shortcut for sum function anywhere

Autosum shortcut – use Alt =. It is a “magic” shortcut of Excel to automatically insert a sum function.

You can use this shortcut to sum rows, columns, or even an entire table in one step without wasting your time.

20. Use data validation

This is an amazing but underutilized tool in Excel, which can be used for a variety of things:

  • Create dependent drop-down lists;
  • Create drop-down lists;
  • Protect/restrict data input of specific cells (without the need for VBA macros).

21. Use conditional formatting

It can be used for various purposes such as color format or cell format of cells, rows or columns based on dependent cell values or formats.

22. Use formula auditing

This is a great tool to analyze and trace precedent or dependent cells, check errors and evaluate formulas.

The “Watch Window” is a feature to keep a snapshot of an area of the spreadsheet, and then move to another area of the workbook – particularly valuable if you’re managing large spreadsheets or don’t have a second screen.

23. Use Scenario Manager to generate summary outputs of a spreadsheet

Scenario Manager (under “What-if Analysis”) enables users to generate high-level, summary outputs of a spreadsheet – without the need to replicate the entire workbook.

It will present multiple scenarios of a spreadsheet in a succinct, high-level summary worksheet.

24. Use INDIRECT to set up large tables

INDIRECT makes it easy to set up tables which reference larger tables without a lot of referencing work or cutting and pasting; especially for dynamic spreadsheets.

25. Use OFFSET for complicated calculations or formulas

OFFSET can be useful for things like calculating YTD numbers or creating formulas that take data in rows and using in columns.

The bottom line

As you can see, when you have a boring or tedious job to do, the best way to do it fast is not looking for a way how to avoid it, but searching for the shortest variant to do it!

That is why we suggest keeping in mind these Excel shortcuts that will help you to save a lot of time and nerves.

If it seems hard for you to remember all them, you can print out the list of shortcuts and keep it on your worktable. Use it to search for some help when you need it, and over time, you’ll remember all shortcuts easily.

Featured photo credit: Unsplash via unsplash.com

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