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19 Free GTD Apps for Windows, Mac & Linux

19 Free GTD Apps for Windows, Mac & Linux

There are plenty of great, free Getting Things Done apps out there. If you’re a fan of David Allen’s productivity system but can’t do paper and don’t have the cash for a commercial program, this is the collection of applications for you.

The following is a list of nineteen free GTD apps for Windows, the Mac and Linux. Excuse me if I cheat by adding a web app here and there.

iGTD

Of the free GTD apps for the Mac, this is currently one of the most popular. Many people swear by it. You can get both the stable 1.4 release and the alpha preview of version 2 for free. If you’re a Quicksilver geek, iGTD has some slick integration built-in. Get it here.

What’s Next?

This is another Mac-based app. Some of its unique features include mini-wikis for each project (projects in the GTD sense, of course), and a focus mode that darkens portions of the screen so you can focus on getting organized. Get it here.

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Chandler

Chandler is an app for Linux, Windows and Mac platforms. It’s got a bunch of great features including collaboration, advanced calendaring, and multiple contexts. The only thing I’ve seen people really annoyed by is its occasionally sluggish performance. Get it here.

Todoist

Todoist is a web application that’s compatible with GTD methodology. It’s a task manager with Gmail, Firefox and Quicksilver integration, calendar view, and deep hierarchies for projects and tasks. Get it here.

Jello Dashboard

Jello Dashboard is a free Getting Things Done plug-in for Microsoft Outlook. If you’ve always used Outlook to manage your data, your tasks and your day, this may be the ticket for you if you want to implement GTD methodology without leaving the comfort of your favorite app. Get it here.

Evolution

Evolution is the Linux counterpart to Outlook, the app that many switchers flock to in order to fill the void. Aside from having a bunch of features that Outlook doesn’t, you can set up a GTD methodology fairly easily with this app. There are a bunch of plugins that can add to your system. Get it here.

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Actiontastic

Actiontastic is a nice Mac GTD app with a simple, uncomplicated interface. It has just the right level of functionality so you can get a good, effective GTD implementation going without feature bloat turning your system into a monster. Get it here.

Next Action

Next Action is a Google Gears based GTD app, so it runs on any operating system that Google supports with the Gears engine. Add this app to your list if you’re after something that you can use on pretty much any of the mainstream operating systems. Get it here.

GTD TiddlyWiki

Remember the recent Lifehack article about personal wikis that mentioned TiddlyWiki? GTD TiddlyWiki is an adaptation of that software so it can be used for GTD productivity purposes. Another one for the cross-platform crowd. Get it here.

FusionDesk Starter

Windows is fairly light on good GTD apps, so you might be surprised to see another free offering in this list. Although it’s a lesser version of the paid app, FusionDesk Starter still allows you to organize your tasks into folders or with filtering (the absolute minimum requirement to implement GTD), and is built on GTD methodology. Get it here.

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Nozbe

Nozbe is an interesting online GTD app with a focus on collaboration with small teams, and accessibility from most mobile devices (of course, all the pictures are of an iPhone). Individual and business accounts are both free. Sign up here.

Check Off

If you’re looking for a really simple GTD implementation, get Check Off for Mac OS X (10.5.2+). It’s a to-do list that drops down from the system-wide menu bar, and since it’s hierarchical, it can be made into a bare-bones GTD task manager. Get it here.

Beeswax

For Linux. There’s a bunch of people online who are still talking about Lotus Agenda and how it was the best productivity app they ever had, and that nothing since has quite beaten it. The last release of Agenda was in 1992, and even 16 years later people want something just like it: enter Beeswax, which is designed for just that purpose. If you like command-line productivity, get it here.

Thinking Rock

Thinking Rock is a Java app, meaning it’ll run on Windows, Mac OS X, or Linux. If you don’t want an app that has a lot of extra features, something that just lets you run a basic GTD system, you might want to try this one, particularly if you need wider cross-platform support (IE, anything that runs Java). Get it here.

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Toodledo

Toodledo is a web-based app with mobile accessibility and collaboration features. You can organize and annotate your tasks in just about any way you like—folders, sub-tasks, notes, contexts, goals, time estimates, just to name a few of those mentioned on the site. Get it here.

Remember the Milk

Remember the Milk is perhaps one of the most popular web-based task managers out there and it’s one of the easiest to implement a GTD methodology with—in fact, there’s a post on how to do this on their official blog. There are a million ways to interact with your RTM account, including Twitter, iPhone, Google Calendar and the list goes on. And on. Sign up here.

Things

Perhaps this isn’t the list for Things, since it won’t be free in the future, but it is right now—so it counts. Possibly the most attractive GTD task manager for OS X in existence, the way Things organizes data is both elegant and practical. There are a couple of annoying interface issues, such as no sidebar dragging, but they’re pretty minor at the end of the day. Get it here, before it no longer qualifies for this list.

MyLife Organized

MyLife Organized is a Windows GTD app with a free version. If you’re using Firefox you might get a malicious site warning trying to enter, but there’s nothing wrong with the site—Google just doesn’t bother to check what they’re blacklisting before tarnishing the reputation of a good developer (another good reason not to put all your eggs in one basket as many people are doing with them). Rant aside, there aren’t many Windows GTD apps around, so see if the free version of MyLife Organized tickles your fancy. Get it here.

Action Tracker

Action Tracker was built with FileMaker Pro, which means you can approach your GTD software as a database rather than a task list, if you prefer to think that way. There’s a FileMaker file download as well as a stand-alone executable, so you don’t need to buy anything to try this out. Get it here.

More by this author

Joel Falconer

Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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Published on November 19, 2020

15 Great Macbook Accessories To Improve Productivity

15 Great Macbook Accessories To Improve Productivity

When looking to improve your workflow, you need to have a proper computer. And one of the most appealing computers out there is macbooks. These sleek transportable computers allow you to work anywhere at any time and provide a lot of functionality to their users.

But sometimes, that’s not enough. In so many cases, you’re looking for more.

While you could go for some productivity apps, there are actually a lot of macbook accessories available that will make your life easier in many ways. These extra accessories will allow your macbook to charge faster, hold more data, or keep it safe and protected while you travel around.

Beyond that, there is a wide variety of accessories to pick from as many companies have jumped onto the bandwagon of supply to macbook users. Below we’ve listed off some of the greatest macbook accessories that’ll benefit your computer.

What Makes For Great Macbook Accessories?

Before getting into the list, we wanted to go over the criteria for what makes for great macbook accessories. The items that we’ve picked from this list will have the following criteria:

  • Reasonably priced – Accessories themselves shouldn’t break the bank compared to the large initial investment of a macbook.
  • Usability – All these accessories are practical in various situations, however, they also have extra features that make them useful in a few situations beyond their obvious functions.
  • Compact – Workflow is also about space in most circumstances. As such, anything that’s too bulky doesn’t help much. These accessories are either large on purpose – for storage of other items – or are nice and compact so they won’t get in the way.

A USB Drive To Store Files Quickly Without Accessing The Cloud

    While you can always access the Cloud at any time, sometimes accessibility can be cumbersome or it takes time. Instead of trying to access files that way, getting a USB flash drive can save you plenty of time. Especially if your work entails providing presentations.

    The SanDisk Ultra Dual Drive is great as it offers USB-C and USB-A connectors allowing you to plug into virtually any device and transfer files and more between computers. Also, USB drives boast several hundred gigabytes these days making them solid storage devices.

    Buy SanDisk Ultra Dual Drive here.

    Compact Charger That Does More Than Charge

      Your default charger that comes with your MacBook is a good option for a charger, but these days chargers can offer so much more. This can help you speed up your workflow as you can be charging other devices or using the charger for other uses beyond charging.

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      In the case of the Anker PowerPort charger, it is more compact than the default charger. It also offers another USB-C connector allowing you to rapidly charge another gadget with it.

      Buy Anker PowerPort charger here.

      Port Adapter For Those With Multiple Devices

        One of the hard restrictions with a macbook is that it only has two USB-C ports. This is manageable for people with fewer gadgets but if you’re the kind who has several, it can interrupt your workflow if you need a particular device and you can’t charge it or access it.

        In this situation, a port adapter from Satechi can help. It offers multiple USB-C ports allowing you to use multiple devices. This can also help in organizing cords which we know can disrupt work. If the USB-C ports aren’t enough, it also comes with an SD card reader and ethernet cable port too.

        Buy Satechi Multi-Port Adapter here.

        A USB Cable That Isn’t As Intrusive Or Cumbersome To Use

        The USB-C cable that comes with Macbooks is small and is used to hook to an external monitor. By adding more length to them, you can have better cable management. One option that we found to be ideal was the Nomad Kevlar cable which offers enough length to do what you want while giving you more space to work with.

        Buy Nomad Kevlar USB-C Cable here.

        Screen Cleaning Your Laptop To See What You’re Doing

        Dust, particles and splotches are to be expected on laptop screens after a while. While you can work around these, sometimes they can obscure your vision at times. The same can apply to all devices these days.

        The only problem with many solutions on the market is that they can damage screens. Fortunately, we found a screen cleaning solution that doesn’t harm screens. ScreenDr Professional screen cleaning kit comes with a spray that’s safe for screens and an antimicrobial microfiber cloth to ensure you make the most of the spray.

        Buy ScreenDr Professional Screen Cleaning Kit here.

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        Card Reader That Speeds Up Photo Transfer Time

          If you’re looking for a standalone card reader for your work, getting a device designed for photo transferring and reading is essential. One of the best macbook accessories in this category we found was the Vanja card reader.

          This one is able to read SD and MicroSD cards while also transferring the pictures to a computer with ease thanks to its USB-C and USB 2.0 port options. It’s also small making it easy to carry around and is cheap to buy making it a great choice to pick up if you deal with plenty of pictures.

          Buy Vanja Card Reader here.

          Protective Sleeves To Protect Your Laptop From Harm

          For those who are travelling the last thing that you want is your laptop to get damaged for whatever reason. Even though you’re not likely to drop it as frequently as your phone, having a sleeve for a laptop to be in can save you time.

          One sleeve that we found interesting was the Native Union sleeves. They are made of tear-resistant material with genuine leather accents. Its interior is soft as well preventing scratches from your laptop. It also offers a pocket area where you can store cables and other macbook accessories easily.

          Buy Native Union’s laptop sleeve here.

          Car Charger For Charging On The Go

            For the person always driving around, a car charger is always a helpful tool to have when you’re on the go. The one from Anker is particularly helpful in a number of ways. Not only can this charge your macbook, but it also has an additional port for you to charge your phone if needed.

            It’s not the fastest charger out there when compared to the Macbook Pro adapter but it’s the highest in the market with an output power of 30 watts. For comparison, the second-fastest charging connector offers an output of 18 watts. Aside from that the charger has an illuminated LED ring for you to see it and the connectors late at night. It also has a function that ensures devices don’t experience surges or overheating from the charger itself.

            Buy Anker PowerDrive car charger here.

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            USB-C to USB-A Adapter Grants Access To Older Models

            If your older macbook still works but has files you want that you didn’t back up that you want this makes it easier to access them. It also allows you to access devices that have USB-A slots only. This can save you a lot of time if you are moving between older and newer devices.

            Buy Thunderbolt Adapter here.

            A Hardshell Case For Added Protection

            A sleeve is good for travel, but when you’re using it, having an extra layer of protection can be nice. Beyond that this hardshell case can also serve as additional protection from scratches and bumps too.

            Buy Incase Textured Hardshell case here.

            Alternative Sleeve For Those With Tighter Budgets But Want Protection

              If you are looking for an appropriate laptop sleeve but aren’t looking to spend too much, AmazonBasics brands are a good alternative. Their sleeves are elegant and still offer good protection from scratches as well. It also has a few pockets for small essentials too.

              Buy AmazonBasics laptop sleeve here.

              A Hub That Accommodates Several Ports At Once

              We’ve already mentioned a port before being a huge time saver thanks to it having various ports for different devices. This one is a great alternative as while it doesn’t offer as many USB-C ports, it offers more variety. Paired up with the design being the same color as the MacBook Air, it offers two USB-C connectors, two USB 3.0 ports, an HDMI port and SD and microSD card readers.

              Buy Satechi Type C Pro Hub here.

              Earbuds To Deal With Fewer Headphone Cords

                Cords are a common problem when boosting productivity at the desk and one way to mitigate them is to go wireless. If you are thinking about that, one option to consider is the Soundcore earbuds. These are cheaper than the traditional AirPods from Apple which can save you money.

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                Furthermore, they deliver great sound and are connected via Bluetooth. The beauty of these earbuds is they can also cancel sound despite them being so compact. They also offer touch control allowing you to pause, play, skip music and answer calls.

                Buy Soundcore Wireless Earphones here.

                Desktop Stand To Save Desk Space

                  Desk space is another crucial part of productivity as things can get in the way and obstruct your work. In cases where you don’t need your laptop at the moment, having a stand where you can set it aside can be helpful.

                  In those situations, we recommend the Twelve South Book Arc. This neat Macbook accessor can save a tonne of space since it requires you to close your laptop in order to insert it into the stand. It also keeps it elevated from the surface which can protect it from spills

                  Buy Twelve South BookArc desktop stand here.

                  A Comfortable And Easy To Use Mouse For Faster Working Speed

                  The last of the macbook accessories we’ll talk about is a proper mouse. Logitech offers fantastic mouses and their Logitech MX Master 3 is one of the greatest wireless mouses out there. It’s ergonomic design, customizable buttons and insanely precise movement is fantastic. It also comes with a scrolling wheel for precise scrolling.

                  The battery power can last for months between charges and like all Logitech devices, it comes with a USB-C connector for charging.

                  Buy Logitech MX Master 3 Wireless Mouse here.

                  Bottom Line

                  There are many macbook accessories out there to improve your workflow. Taking the time to do research and invest in some of the best ones though will save you plenty of time, money and energy in the long term. At the same time, all of these accessories can help you with specific needs for whatever you are doing.

                  Featured photo credit: Viktor Ritsvall via unsplash.com

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