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19 Free GTD Apps for Windows, Mac & Linux

19 Free GTD Apps for Windows, Mac & Linux

There are plenty of great, free Getting Things Done apps out there. If you’re a fan of David Allen’s productivity system but can’t do paper and don’t have the cash for a commercial program, this is the collection of applications for you.

The following is a list of nineteen free GTD apps for Windows, the Mac and Linux. Excuse me if I cheat by adding a web app here and there.

iGTD

Of the free GTD apps for the Mac, this is currently one of the most popular. Many people swear by it. You can get both the stable 1.4 release and the alpha preview of version 2 for free. If you’re a Quicksilver geek, iGTD has some slick integration built-in. Get it here.

What’s Next?

This is another Mac-based app. Some of its unique features include mini-wikis for each project (projects in the GTD sense, of course), and a focus mode that darkens portions of the screen so you can focus on getting organized. Get it here.

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Chandler

Chandler is an app for Linux, Windows and Mac platforms. It’s got a bunch of great features including collaboration, advanced calendaring, and multiple contexts. The only thing I’ve seen people really annoyed by is its occasionally sluggish performance. Get it here.

Todoist

Todoist is a web application that’s compatible with GTD methodology. It’s a task manager with Gmail, Firefox and Quicksilver integration, calendar view, and deep hierarchies for projects and tasks. Get it here.

Jello Dashboard

Jello Dashboard is a free Getting Things Done plug-in for Microsoft Outlook. If you’ve always used Outlook to manage your data, your tasks and your day, this may be the ticket for you if you want to implement GTD methodology without leaving the comfort of your favorite app. Get it here.

Evolution

Evolution is the Linux counterpart to Outlook, the app that many switchers flock to in order to fill the void. Aside from having a bunch of features that Outlook doesn’t, you can set up a GTD methodology fairly easily with this app. There are a bunch of plugins that can add to your system. Get it here.

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Actiontastic

Actiontastic is a nice Mac GTD app with a simple, uncomplicated interface. It has just the right level of functionality so you can get a good, effective GTD implementation going without feature bloat turning your system into a monster. Get it here.

Next Action

Next Action is a Google Gears based GTD app, so it runs on any operating system that Google supports with the Gears engine. Add this app to your list if you’re after something that you can use on pretty much any of the mainstream operating systems. Get it here.

GTD TiddlyWiki

Remember the recent Lifehack article about personal wikis that mentioned TiddlyWiki? GTD TiddlyWiki is an adaptation of that software so it can be used for GTD productivity purposes. Another one for the cross-platform crowd. Get it here.

FusionDesk Starter

Windows is fairly light on good GTD apps, so you might be surprised to see another free offering in this list. Although it’s a lesser version of the paid app, FusionDesk Starter still allows you to organize your tasks into folders or with filtering (the absolute minimum requirement to implement GTD), and is built on GTD methodology. Get it here.

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Nozbe

Nozbe is an interesting online GTD app with a focus on collaboration with small teams, and accessibility from most mobile devices (of course, all the pictures are of an iPhone). Individual and business accounts are both free. Sign up here.

Check Off

If you’re looking for a really simple GTD implementation, get Check Off for Mac OS X (10.5.2+). It’s a to-do list that drops down from the system-wide menu bar, and since it’s hierarchical, it can be made into a bare-bones GTD task manager. Get it here.

Beeswax

For Linux. There’s a bunch of people online who are still talking about Lotus Agenda and how it was the best productivity app they ever had, and that nothing since has quite beaten it. The last release of Agenda was in 1992, and even 16 years later people want something just like it: enter Beeswax, which is designed for just that purpose. If you like command-line productivity, get it here.

Thinking Rock

Thinking Rock is a Java app, meaning it’ll run on Windows, Mac OS X, or Linux. If you don’t want an app that has a lot of extra features, something that just lets you run a basic GTD system, you might want to try this one, particularly if you need wider cross-platform support (IE, anything that runs Java). Get it here.

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Toodledo

Toodledo is a web-based app with mobile accessibility and collaboration features. You can organize and annotate your tasks in just about any way you like—folders, sub-tasks, notes, contexts, goals, time estimates, just to name a few of those mentioned on the site. Get it here.

Remember the Milk

Remember the Milk is perhaps one of the most popular web-based task managers out there and it’s one of the easiest to implement a GTD methodology with—in fact, there’s a post on how to do this on their official blog. There are a million ways to interact with your RTM account, including Twitter, iPhone, Google Calendar and the list goes on. And on. Sign up here.

Things

Perhaps this isn’t the list for Things, since it won’t be free in the future, but it is right now—so it counts. Possibly the most attractive GTD task manager for OS X in existence, the way Things organizes data is both elegant and practical. There are a couple of annoying interface issues, such as no sidebar dragging, but they’re pretty minor at the end of the day. Get it here, before it no longer qualifies for this list.

MyLife Organized

MyLife Organized is a Windows GTD app with a free version. If you’re using Firefox you might get a malicious site warning trying to enter, but there’s nothing wrong with the site—Google just doesn’t bother to check what they’re blacklisting before tarnishing the reputation of a good developer (another good reason not to put all your eggs in one basket as many people are doing with them). Rant aside, there aren’t many Windows GTD apps around, so see if the free version of MyLife Organized tickles your fancy. Get it here.

Action Tracker

Action Tracker was built with FileMaker Pro, which means you can approach your GTD software as a database rather than a task list, if you prefer to think that way. There’s a FileMaker file download as well as a stand-alone executable, so you don’t need to buy anything to try this out. Get it here.

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Last Updated on December 30, 2018

18 Best Time Management Apps and Tools (2019 Updated)

18 Best Time Management Apps and Tools (2019 Updated)

No one can dispute the countless benefits technology has brought us. It’s undoubtedly allowed us to connect, perform, improve and leverage our resources beyond what was once imaginable.

If you’re not taking advantage of one of the hundreds of time management apps and tools out there, you’re definitely missing a trick.

But with so many apps to choose from, how do you know which ones to use? Well, this will depend on your needs, but we’ve put together a list of 18 of the very best time management apps that can help you with the most common time management challenges.

Let’s dive straight into the list…

1. Rescue Time — Use your time wisely

    If you have doubts that you’re using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. You may be shocked to discover how much time you’re actually wasting.

    Download Rescue Time

    2. Remember The Milk — Keep on top of all your tasks

      If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool which is compatible with your mobile, computer, Gmail, Outlook, etc. It helps you to manage your tasks easily, and reminds you of them – wherever you are.

      Download Remember the Milk

      3. Focus Booster – Boost motivation to complete tasks

        This app is based on the principles of the Pomodoro Technique, and is aimed at individuals who procrastinate and feel overwhelmed by tasks. It’s designed to enhance your focus and remove any anxiety you might have with time pressures.

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        Download Focus Booster

        4. Toggl – Keep track of time spent on projects and tasks

          This is a great alternative to time-sheets, if you need to track how much time you spend on different projects. Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks, and then through analysis, working out how you can manage them more effectively.

          Download Toggl

          5. Dropbox — Store and send large files easily

            There are many apps that allow you to transfer content from your computer to other devices – but Dropbox is free and easier to use than the others. With the Dropbox app, you can even access and share important files on the go.

            Download Dropbox

            6. Evernote — Keep all your notes in one place

              Evernote is a free productivity tool that allows you to capture all your ideas, thoughts and images in many different ways (e.g., with voice, notes or images).  You can even record your meetings, interviews, speeches and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to really optimize your time.

              Download Evernote

              7. Mind42 — Focus on tasks at hand with mind mapping

                Mind mapping is a great productivity technique, and Mind42 is the best free mind mapping app currently available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

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                Download Mind42

                8. SyncBackFree — Back up and sync your files effortlessly

                  This free software allows you to back up, restore and synchronize your files easily. It not only saves you time now – but also in the future. If you have never backed up your files before, you should definitely take a look at this pivotal tool.

                  Download SnycBackFree

                  9. MyLifeOrganized (MLO) — Manage your to-do lists effectively

                    Check this out if you find it difficult to manage all your tasks, to work with your to-do lists, and to organize your goals. This task management system helps you to target what you should be focusing on to reach your objectives. It automatically generates to-do lists, with priority actions for your immediate attention so that you can track your progress methodically.

                    Download MyLifeOrganized (MLO)

                    10. 1Password — Have all your passwords remembered

                      This app allows you to keep all your passwords in one encrypted database, protected by one password. This saves you time when you forget your passwords and need to retrieve them. It also allows you to use various passwords for different accounts so you don’t compromise on security.

                      Download 1Password

                      11. Pocket — Keep your eye on the ball

                        When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. Use this tool to save your ‘finds’ to access and read later on at a convenient time which will not impact on your immediate work.

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                        Download Pocket

                        12. [email protected] — Boost your attention span

                          This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400%! Ideal for those who find it difficult to focus while studying, working or reading.

                          Download [email protected]

                          13. Launchy — Interact with your computer in a smart way

                            This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want.

                            Download Launchy

                            14. Forest — Boost your focus by growing a forest

                              This unique and fun app helps you stay focused and on-track. The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

                              Download Forest

                              15. Trello — Track your projects in a highly visual way

                                This is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board (which is typically broken into columns such as To Do, In Progress, and Completed) as your start, work on and complete the associated task.

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                                Download Trello

                                16. Wunderlist — Digitalize your to-do lists

                                  Purchased by Microsoft in 2015, Wunderlist is an easy to use, feature-packed to-do list app. From planning a holiday, to sharing a shopping list with a partner, or managing multiple work projects, Wunderlist will keep you on top of all your tasks.

                                  Download Wunderlist

                                  17. TimeTree — Have a shared calendar with your family

                                    This app allows families or teams to share multiple calendars and appointments. So, whether you’re planning a party, or run a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                    Download Time Tree

                                    18. Todoist — Capture and order all your tasks and activities easily

                                      Todoist is close to being the ultimate digital to-do list. It’s available via browsers and apps, and lets you schedule all your tasks and activities. Each item can be flagged for priority as well as given a due date. There is also a neat option to add notes to any of your tasks.

                                      Download Todoist

                                      The above list covers what we consider to be the very best time management apps and tools. And the good news is – that many of them are completely free of charge! So, what are you waiting for? Select the ones that will be the most valuable to you – and begin boosting your productivity now!

                                      Oh, and one more thing… Take a look at a couple of our other articles that will help further streamline your time management:

                                      40 Top Productivity Apps for iPhone and 20 Quick Tips For Better Time Management

                                      More Recommended Productivity Experts on Lifehack

                                      • Leon Ho — The Founder and CEO of Lifehack, which he share productivity hacks to make life easier
                                      • Carl Pullein — A renowned productivity and time management coach
                                      • Mark Pettit — A Business Coach for ambitious entrepreneurs who want to achieve more by working less

                                      Featured photo credit: Unsplash via unsplash.com

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