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16 Secrets of Google Drive You’ll Never Know If You Don’t Read This

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16 Secrets of Google Drive You’ll Never Know If You Don’t Read This

If you’re a Millennial or an avid Gmail user, chances are you’ve heard of Google Drive. If you don’t know what Google Drive is, it is one of the apps that Google provides. Google Drive allows for collaboration with your peers on documents, spreadsheets, and presentations. It allows peers who are collaborating to edit the same document at the same time and it also has a chat feature, for team members to converse on the topic.

I found this really useful and cool article that goes in detail how you can fully utilize Google Drive. Below are 16 secrets of Google Drive provided from Mac World. This is a fantastic resource for college students and teams who need to collaborate in remote locations.

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  1. One really cool feature (which I wasn’t even aware of until I read the article!) is that Google Drive lets you sync the documents onto your Mac so that you can access your Google Drive files from anywhere. It’s like Google’s version of Dropbox for Mac users.
  2. You can share your documents on Google Drive through social media sites. Need feedback? No problem, share it on Facebook. Want to show off your blood, sweat and tears through your work? Tweet it.
  3. Want to whip up some holiday gifts? Use your Drive documents and photos at Cafepress to create mugs and T-shirts. The Spreadshirt Designer for Google Drive in the Chrome Web Store is also full of possibilities. You can fax documents directly from Google Drive with HelloFax, or use Wappwolf Automator for Google Drive to sync your drive with Dropbox, Evernote, Kindle, and Picasa, among others (Source).
  4. There is actually a list provided on the MacWorld article for keyword shortcuts to help you navigate through Google Drive in a faster and more efficient manner.
  5. Google Drive doesn’t just do English. Actually, it provides 65 languages, so you have the ability to choose your desired language on Google Drive. Need to spruce up your French skills? Change your Google Drive language to French.
  6. Need to collect data with a personalized form? Google Drive has a feature called “Google Forms”.
  7. Simple version of Table of Contents
  8. Like to use JavaScript or want to hone those JavaScript skills? Google Drive has a feature called Google Apps Script. According to the MacWorld article, “For example, you can customize the behavior of spreadsheets, automatically email personalized Calendar invites to people who fill out Google Forms, or even create a monthly statistics report and chart of your Gmail activity.” Pretty cool, huh?
  9. Google Drive has a “Slides” section, where you can go to edit your presentation slides.
  10. Need to work with someone who doesn’t have Google Drive? No problem. Google created a solution to this problem by obtaining QuickOffice, which is on both Android and iOS.
  11. Going to be somewhere with no Internet? That also isn’t a problem. The MacWorld article gave instructions on how to take advantage of this feature.
  12. Need to find a document on Google Drive faster? No problem, search by the person’s name. As the MacWorld article puts it: “When you can’t remember a document’s name, but you do remember who shared it, search by the person’s name.”
  13. You can also search by the document creator’s name in your Gmail since it is linked to your Google Drive account.
  14. If you have Google Chrome, there is an extension feature that enables you to save anything you find to your Google Drive. I just downloaded it… thanks MacWorld!
  15. The MacWorld article says that “When you’re working in a document, it’s a pain to open a new tab or webpage to see source documents. Instead, try the Tools > Research menu option to open a research pane right inside a document. Not only is this convenient, but the pane presents tools that let you easily cite and source content, and you can drag-and-drop images straight over into your document.”  I don’t really have a lot of experience on this section, but it is definitely beneficial for those research papers that college students have to collaborate a lot on with ensuring proper citations. Also makes it MUCH easier for that person who is assigned to check the “quality of the document” before sending it to the professor.
  16. Google Drive has a chat feature so team members who are collaborating can talk to each other within the document. Much easier than having to text or e-mail each other or using a separate program to talk to the team.

Featured photo credit: Not Available via 2.bp.blogspot.com

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Last Updated on December 18, 2020

Can Technology have Biases Like Humans?

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Can Technology have Biases Like Humans?

Technology has taken a vantage leap in providing solutions for man. Before now, technology used to appear complex and would require a great deal of expertise to handle solutions available. Today, we have technology applicable in the simplest human activities as smart products with intelligent algorithms powering them as they make error-free judgments and provide intelligent and analytic solutions.

Does technology have all the answers?

This article from Credit Suisse, tells us that technology does not have all the answers because it has been found to exhibit “similar biases,” as humans. No one can discredit the impact of technology, but it is not totally free of human input and this is the reason we experience these biases in many areas we have technology holding foot.

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Creating technological solutions transparently

This article suggests that the process of creating technological solutions be made transparent and subject to contribution from many people who would end up as users of the product – male, female, young, old, learned, unlearned and all other preferences as we have them. It also underscores the importance of having women on product development teams. This approach is not sure to eliminate all forms of bias, but it is a good way to start in order to appraise the full benefits of technology.

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Technology as the connecting tool

Technology so far has been a major connecting tool amongst us humans. It is used and appreciated by all regardless of race, language and sex. In order to keep it less subjective to these arguments about human biases. I believe we should gather opinions on products and solutions before making them available to the public. This could be done by gathering input from intended target users and receiving feedback across the stages of production.

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“Recognizing the problem is a start…success will depend on inclusive technologies that meet this vast untapped market.” This cannot be more apt especially at a time when we look up to technology for solutions. We should not muzzle our progress with technology by battling algorithm bias. The first way to avoid this battle is by reading this article here.

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