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15 Hacks To Make Anyone A Mac Expert

15 Hacks To Make Anyone A Mac Expert

Macintosh computers offer users incredible fluidity and ease of use. One of the most beneficial ways to use this in your favor is by learning a few simple Mac hack shortcuts. By taking command of keyboard shortcuts you can truly master this intuitive and forward-thinking operating system.

1. Jump to Last Used Program: Cmd + Tab

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      By pressing Cmd + Tab, you can quickly switch to your last used program. This is particularly useful if you are copy and pasting between programs, since pressing Cmd + Tab twice switches you between the same two programs.

      2. View Program Switcher: Press and Hold Cmd, Then Tap Tab

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          Similarly, if you press and hold cmd, then tap tab, the program switch window will come up. From here, you can press tab to scroll right between your open programs or tap shift + tab to scroll left. To choose a program, highlight the program logo you need, then release the command key.

          3. View All Windows: Ctrl + Up Arrow

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            Another simple Mac hack is to see all your open windows. Merely hit ctrl + up arrow to see a spread of your current windows.

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            4. Show Desktop: F11

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              Similarly, to view the desktop quickly tap the F11 key. On some keyboards (particularly laptops) you may need to hold the function key for this Mac hack to work.

              5. Hide Window: Cmd + H

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                This trick is particularly useful at school or work when you might not be exactly on task. Quickly hit cmd + H to hide the window you’re currently in. This doesn’t minimize the window, it just hides it from view. However, like minimizing, hiding your window keeps your place in the application. To bring the window back, click on the application icon on the dock.

                6. Move to Trash: Cmd + Delete

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                  If you don’t like dragging items to the trash manually, there’s a simple way around it. Highlight the document or program you wish to delete, then hit cmd + delete.

                  7. Empty Trash without Warning: Cmd + Opt + Shift + Delete

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                    Similarly, an easy way to empty your trash without having to open it is to hit cmd + opt + shift + delete. Deleting your trash this way will also bypass the warning message asking you to confirm deleting your trash.

                    8. Undo Last Action in Finder: Cmd + Z

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                      If you’ve accidentally deleted something, or moved something into a folder you can’t find, simply press cmd + Z. Like most programs on an Apple computer, Finder recognizes cmd + Z to mean “undo last action.”

                      9. Take Screenshot: Cmd + Shift + 3

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                        Another quick Mac hack is to take a screenshot without needing an extra program. Simply press cmd + shift + 3 to capture your entire screen. This automatically saves the photo to the desktop.

                        10. Take Screenshot of Selected Area: Cmd + Shift + 4

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                          If you would rather take a screenshot of a selected area of your screen instead of the entire thing, hit cmd + shift + 4, then drag a rectangle with your mouse. Release the rectangle to capture the screenshot.

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                          11. Open Link in New Tab: Cmd + Click a Link

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                            Another quick Mac tip is to automatically open a new link in a new browser tab. To avoid losing the page your on, simply hold down cmd before you click a link.

                            12. Change Volume without Clicks: Hold Shift

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                              It’s also possible to change the volume without playing the clicks. Just hold shift while you adjust the volume.

                              13. Power on without Noise: F10 + Power Button

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                                You can power on your Mac without any noise as well—just hold F10 (mute) while your Mac powers up.

                                14. Use Emoji Keyboard: Cmd + Ctlr + Space

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                                  Most people don’t know that you can include mobile emoji characters from your Mac, even though it’s a desktop. Just hit cmd + ctrl + space while typing to open the keyboard selector.

                                  15. Use Special Characters: Hold Letter Key

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                                    If you need to include foreign characters while you’re typing, there’s an easier way than searching for the character, than copy and pasting it. Simply hold down the English letter equivalent to bring up a list of accents and variations right in the program.

                                    For a complete list of Mac hack keyboard shortcuts, see Apple’s official list here.

                                    Featured photo credit: Pete Markham via flickr.com

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                                    Alicia Prince

                                    A writer, filmmaker, and artist who shares about lifestyle tips and inspirations on Lifehack.

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                                    Last Updated on October 16, 2019

                                    11 Meeting Scheduler Apps to Boost Your Productivity

                                    11 Meeting Scheduler Apps to Boost Your Productivity

                                    Automations are key to improving efficiency. Set the system up right from the beginning and you’ll reduce the amount of no-shows and cancellations.

                                    Whatever your business is, with automations, meeting scheduler apps do more than just streamline appointment setting. They prime your workflow for maximum results.

                                    Meeting scheduler apps are awesome if you use them right. Use them wrong and you can look like an arrogant elitist.

                                    In this article, I will share with you 11 great meeting scheduler apps you can start using today to boost your productivity.

                                    1. ScheduleOnce

                                      ScheduleOnce is an industry leader and robust solution. Whether you work alone or have a large team, ScheduleOnce can support you.

                                      ScheduleOnce allows you to create multiple users and multiple calendars. I use one calendar for booking podcast guests with automations set up to prep my guests for our interview. I use another calendar for strategy sessions and coaching calls.

                                      ScheduleOnce also has embeddable widgets so you can keep the scheduler inside your own website.

                                      Starting at $7 a month and a 14 day free trial, ScheduleOnce can fit a variety of needs in business.

                                      Available on Web

                                      2. Calendly

                                        Calendly stands out for its clean, easy to use interface. If you like clean design, Calendly might be your choice. It too has robust automations and integrations for individuals and teams alike.

                                        You can try Calendly free for 14 days. Their basic plan is free while their most robust plan is only $12 a month.

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                                        Available on Web | Google Chrome Extension

                                        3. Assistant.to

                                          For those who use gmail, Assistant.to is a super simple solution.

                                          From inside an email, you click on the Assistant.to icon and pick times your free. Assistant.to embeds the times directly into the email so the recipient can quickly pick a time that works for them.

                                          While it doesn’t have all the bells and whistles of apps like Calendly or ScheduleOnce, Assistant.to is completely free.

                                          Available on Web

                                          4. Acuityscheduling

                                            Acuity is a robust meeting scheduler very similar to ScheduleOnce. It integrates with CRMs, Email Marketing platforms, Analytics tools and accounting software.

                                            It comes with a 14 day free trial. They have a free solo account but if you want the benefit of the integrations, you’ll start as low as $15 a month and can cost up to $50 a month.

                                            Available on Web | iOS | Android

                                            5. Pick

                                              Built for simplicity, Pick is direct and easy to use. You can create your own url extension like pick.co/yournamehere and it integrates with Google calendar and Office 365.

                                              At $3 a month, this is a great tool for quick scheduling.

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                                              Available on Web

                                              6. X.ai

                                                For those who are early adopters of AI, this may be the solution for you. X.ai created two AI assistants they call Amy and Andrew Ingram. After setting up your account you simply CC them on your emails with the person you’re wanting to schedule and the AI assistants will email your guests from there until your appointment is set.

                                                This type of scheduler feels more personal because of the dialogue. There are stories on their site of people thinking Amy and Andrew are real people. X.ai integrates with Google, Office 365 and Outlook.

                                                Starting at $29 a month for an Individual account and $39 a month per user for a Team account, Amy and Andrew are ready to schedule meetings for you. Want to try it out first? They do have a free trial.

                                                Available on Web

                                                7. YouCanBook.me

                                                  is another competitive solution for scheduling meetings online. You can manage the calendars of your entire team, configure booking forms, and integrate with your calendar.

                                                  They have a free account branded with their company name or you can have some control over your branding and appearance at $10 a month for all their features. Either way, this company is worth a look.

                                                  Available on Web

                                                  8. Doodle

                                                    Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.

                                                    It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone.

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                                                    You can also run polls for food preferences if you’re scheduling a lunch meeting or a section of town if people are coming from all over.

                                                    While there is a free account, you’ll unlock it’s potential starting at $39 per year.

                                                    Available on Web | iOS | Android

                                                    9. WhenAvailable

                                                      WhenAvailable is another scheduler that works for groups of people. You can use it to schedule a pickup game of basketball, decide on your next book club or book your family reunion.

                                                      Their free account allows up to 20 guests, unlimited events and one contact group. For $15 a year you unlock all the goodies including reminders and chat messages.

                                                      Available on Web

                                                      10. Rally

                                                        Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes. It’s quick and easy.

                                                        Unlike Doodle, it doesn’t have as many features, but it’s entirely free.

                                                        Available on Web

                                                        11. NeedtoMeet

                                                          Finishing strong, NeedtoMeet is our last app that allows you to schedule meetings or events for multiple people. It has mobile apps, custom urls, easy polling, notifications and commenting.

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                                                          NeedtoMeet also allows 1:1 Meetings for things like performance reviews for your whole team. You send out the your calendar slots to your team and they can only pick 1 slot, minimizing the amount of emails and scheduling you have to coordinate.

                                                          While they have a free account, you can unlock all features for only $19 a year.

                                                          Available on Web

                                                          Bonus: Don’t Make These Common Mistakes When Using Meeting Schedulers

                                                          In the excitement of streamlining your scheduling process, it can be easy to forget the feelings of those you’re inviting to meet. I know. I’ve done this.

                                                          To say “Hey, schedule time on my calendar” feels colder than “Hey, here’s my calendar. To avoid all the back and forth, pick a time that works best for you.”

                                                          Always make sure to frame your invite with your scheduler app with the benefit to them and why we’re doing it this way rather than the old fashioned, personal way.

                                                          A little finesse goes a long way. Without it, you risk seeming transactional and cold.

                                                          Some meeting scheduler widgets you can embed in your site can take a couple seconds to load. If you go this route, make sure there’s text just above the widget that lets your guest know the calendar will appear below and to wait for it to load.

                                                          If you use an online meeting tool like Zoom, it’s also important to explicitly let them know the meeting will take place on Zoom and include the Zoom link in the email reminder. Many make the mistake of not clarifying where the meeting will actually take place which can create last minute chaos at the time of the meeting.

                                                          Should you require special settings, like ethernet, external mics or lighting, let your guests know that on your thank you page and reminder emails so they are prepared for the meeting and you end up with the best meeting possible.

                                                          With clear communication in your automation, your meeting scheduler tools can almost perform like a virtual assistant for a fraction of the cost, or free, depending on the app you choose.

                                                          The Bottom Line

                                                          Meeting scheduler apps are diverse in features and unique in design. Before committing to one and realizing it’s not a fit, I recommend exploring which 3 might best fit you and then doing a trial with each of them at the same time so that you can see how they feel as you use them side by side.

                                                          Scheduling meetings the old fashioned way can be tedious. Conversely, finding a scheduling app that works seamlessly in the background is heavenly.

                                                          Like cell phones, meeting scheduler apps are moving from a nice-to-have luxury to must-have necessity in the lives of productive people. As you explore your options, stay true to your brand and the tools that have worked well for you to this point and simply find a meeting scheduler app that plays well with what you have created.

                                                          Featured photo credit: rawpixel via unsplash.com

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