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15 Awesome Gmail Plugins To Boost Your Email Productivity

15 Awesome Gmail Plugins To Boost Your Email Productivity

How many hours do we spend in front of the computer every day? Not only does it negatively affect our health and fitness, but we often don’t have much to show for it. A lot of the time is spent on work, sure, but it is very easy to get sidetracked and procrastinate. Before you know it it’s been two hours and you have yet to respond to several important emails and finish up a project that’s uncomfortably near its deadline.

The sad thing is that a lot of people actually put in the work, but still fail to keep up with all their tasks because their email accounts are in a perpetual state of chaos. In this era of compromised online security and tons of spam mail and viruses going around, the need for secure and well-managed email accounts is greater than ever. For this purpose, I have compiled a list of the best Gmail plugins for boosting your productivity and cutting down the time you spend managing your email accounts.

1. Bananatag

Bananatag

    For both private and business purposes knowing if people are actually reading your mails or not can be very important. You don’t want to waste time waiting on a reply that will never come, and this is where Bananatag really comes in handy. You can pick specific emails that you want to track and get information on whether or not people are opening them and clicking on the links inside. You get notifications in your email when these actions are taken, so you can have a good insight into what different contacts do with your emails, gauge which ones are the most receptive and then target your efforts and build strong connections. You get professional functionality, with detailed metrics presented in graphs, in an easy to use and completely free package.

    2. SecureGmail

    SecureGmail

      Most of us are aware of just how much our information is vulnerable online. Someone gaining access to our personal information can wreak all sorts of havoc, used it to stalk us or just keep tabs on us. If you have an issue with outsiders getting hold of your personal information – be it rival companies, the government or hackers up to no good – then SecureGmail is an excellent little tool for you. You can quickly install it and use it to send encrypted emails. Even Google servers will only see the encrypted version of the text. Only the person who the email was intended for can decrypt the message using a password that you have agreed on. Of course you should make it a complex password and share it with the recipient through means other than email.

      3. Gmail Snooze

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      Gmail snooze

        At first, GmailSnooze might seem like a weird concept – after all you can just delete emails or leave them and read them later. However, when you think about it, how many times have you read an email, made a mental note to respond to it later and gotten side-tracked by a ton of different emails and projects? With the snooze feature installed you can temporarily remove a certain email from your inbox, while you deal with more pressing matters, and have it show up as the latest message in your inbox after a day, week or any other time you specify. It can help you stay in touch with colleagues and business associates, and serves as a good reminder of important upcoming events.

        4. CloudMagic

        Cloud magic

          Being more productive often comes down to quickly and efficiently searching your inbox for important emails and back-and-forth conversation that hide important bits of information. You know they are there somewhere – you just need to get to them. CloudMagic provides a fast and effective email search as you type function that allows you to preview email conversation, prioritize the most important ones and even receive follow-up reminders. It is unobtrusive, nestled in the upper right corner of the page, and keeps your search results open as you click through your inbox or compose new messages, allowing you crosscheck and share information more efficiently. You can even search information from a number of different accounts.

          5. Boomerang

          Boomerang

            Sending a truckload of emails every single day means that sometimes you forget about a business proposal you sent or an important question you’ve asked someone. The mail is sent, there still no reply and it’s easy to completely forget about it. You may even forget to send a reply yourself now and then. With Boomerang you can prepare emails and schedule them to be sent at a specified date in the future, as well as get reminders if there was no reply to one of your emails after a specified amount of time.

            6. FollowUp CC

            FollowUp CC

              To add to the functionality of plugins like Snooze or Boomerang, FollowUp CC lets you create polite little follow up emails to be sent to those who haven’t given you a reply. You can have these emails sent after a certain amount of time or at a specific date, e.g. after one week if it’s not a pressing matter or on the day before a deadline is due. You can get fairly specific by adding the exact time. There is also a bookmark reminder option that reminds you of a specific web page after a certain amount of time. The basic version with 25 reminders per month is free, but there are several other plans available for serious users.

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              7. Rapportive

              Rapportive

                If you are looking to create stronger connections with the people you are emailing, Rapportive will be an important tool for you. Once you set it up it shows up as a sidebar in Gmail and allows you to access basic information about the person. You can see a small image of them with some of their personal details, like current job and the city they live in. It also allows you to connect with them through social media by showing you links to their accounts on Twitter, Facebook and LinkedIn along with their profile pictures. This way you can quickly get acquainted with a new client or associate or start networking and even building online friendships.

                8. Taskforce

                Taskforce

                  For all those who are looking to get organized and break everything down into clear tasks Taskforce is just the right tool. It allows you to designate specific tasks and keep all the necessary information in one place, all within Gmail and for free. This means no more searching through emails, opening multiple tabs and copying bits and pieces of information from several different apps and programs. You can add different people to a list of collaborators for each task, and that way everyone stays updated on the progress and any changes. You can add people who don’t have Taskforce and have them receive regular email updates.

                  9. Unroll.me

                  Unroll me

                    During the course of the day you’ll end up clicking on God knows what, and there will be plenty of requests to subscribe to a newsletter. These messages can make an unholy mess in your inbox and obscure the few updates you really want to check out. Unroll.me is an extremely quick and easy way to manage these subscriptions and cut loose from the ones you have no need for. It scans your inbox and provides you with a simple visual interface where you can click to block all messages from any specific website on a list of your current subscriptions.

                    10. The Swizzle

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                    Swizzle

                      A similar, but a bit more in-depth way of dealing with your newsletter and promotional clutter, The Swizzle lets you unsubscribe from the things you don’t need and organize a custom daily digest form the ones you decide to keep. This way you can get one big email with the different promotions and updates that you want, leaving your inbox clean and organized.

                      11. Checker Plus

                      Checker Plus

                        For those looking for a good way to manage multiple email accounts, Checker Plus is a true godsend. It allows you to label and monitor important emails, get notifications with user photos and can even be set up to read your emails out loud to you if you are busy. You can run it independent of your browser and get new email alerts even if it is closed. There are a number of additional useful features and the developer offers excellent customer support and regular updates.

                        12. Active Inbox

                        ActiveInbox

                          Another quick solution for busy people who want to become more organized, the ActiveInbox transforms your inbox into a functional task manager within seconds. You can choose which accounts to use it on – e.g. use it for your official business account and not on your private one – and get started in moments. Emails can be assigned to a specific project with ease and you also get a menu with the labels “action”, “waiting on” and “some day” that you can assign to various projects to prioritize them. If you opt for the paid version you’ll also get the ability to write notes, categorize tasks and set deadlines.

                          13. WiseStamp

                          WiseStamp

                            Giving a bit of a personal touch to your emails in the form of a signature that appears with each email is something that can serve you well for both business and personal purposes. WiseStamp gives you that little bit extra in terms of designing your own unique signature, complete with an image, basic information and links to social media, as well as cool additional features like your last Tweet or Facebook status. It makes things elegant and unobtrusive, while at the same time providing all the most important information on who you are as a person or professional with every email you send.

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                            14. Key Rocket

                            KeyRocket

                              There is a lot of Gmail users out there, me being one, that aren’t aware of all the great little keyboard shortcuts that can help you cut down the time spend managing your emails by a small, but noticeable amount. Key Rocket strives to fix this by bombarding you with little pop ups every time you click on an option that you could have just used a shortcut for. Each pop up message contains a specific shortcut and after a while, through the sheer power of annoying the hell out of you, it will help you learn them all by heart, thus making you a little bit faster and more efficient.

                              15. Mail Timer for Gmail

                              Mail Timer

                                Whether it’s the end of a busy day and you’re just hovering over the last email that you need to send before heading home or you tend to wonder off mid-sentence when composing emails all too often, a tool like the Mail Timer can help you stay focused. You choose how much time you want to spend with each email and set the timer, which, when the time is up, lets you know that you need to move on.  It is incredibly simple and yet incredibly effective.

                                If you are anything like me, chances are you are spending entirely too much time looking your inbox and composing new emails. By using some of these great Gmail plugins, most of which are free and can be set up quickly and easily, you will be able to significantly improve your productivity and save yourself a lot of time and work.

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                                Ivan Dimitrijevic

                                Ivan is the CEO and founder of a digital marketing company. He has years of experiences in team management, entrepreneurship and productivity.

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                                Last Updated on July 8, 2020

                                10 Smart Productivity Software to Boost Work Performance

                                10 Smart Productivity Software to Boost Work Performance

                                Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

                                Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

                                As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

                                In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

                                Projects and Tasks Management

                                1. Monday dot com

                                  Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

                                  The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

                                  The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

                                  The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

                                  Check out the software here!

                                  2. Asana

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                                    The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

                                    The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

                                    Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

                                    Check out the software here!

                                    3. Trello

                                      Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

                                      Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

                                      Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

                                      Check out the software here!

                                      4. Jira

                                        The Jira software is flexible and heralded as the next-generation project.

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                                        The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

                                        The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

                                        Check out the software here!

                                        5. Evernote Business

                                          Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

                                          The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

                                          Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

                                          Check out the software here!

                                          Communication

                                          6. Slack

                                            Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                                            Check out the software here!

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                                            7. Spike

                                              Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                                              Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                                              Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                                              Check out the software here!

                                              Creation

                                              8. Office 365

                                                Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                                                Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                                                You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                                                Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                                                Check out the software here!

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                                                9. Grammarly

                                                  Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                                                  Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                                                  Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                                                  Check out the software here!

                                                  Team Analytics

                                                  10. ActivTrak

                                                    ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                                                    The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                                                    Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                                                    Check out the software here!

                                                    The Bottom Line

                                                    Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                                                    More Productivity Tools

                                                    Featured photo credit: Domenico Loia via unsplash.com

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