Advertising
Advertising

10 Tips That Can Make Anyone A Microsoft Word Expert

10 Tips That Can Make Anyone A Microsoft Word Expert

Microsoft Office is one of the most popular office suites out there. It’s used by businesses both large and small. There are versions for college students and for home use. It’s available for both PC and Mac and word around the internet grapevine is that it’ll eventually be made available for some distributions of Linux. Even though most people use it, most people do not use it to its full potential. Here are 11 awesome tips to make you better at Microsoft Word.

1. See all of the symbols in Microsoft Word

Microsoft Office tips

    When you type spaces and hit the enter button, you don’t see all that much but that doesn’t mean there isn’t anything there. There are actually symbols and characters all over your Microsoft Word document and you may not even know it. If you want to see all of them, Go to File, then Options, then Display, and select to Always Show These Formatting Marks on the Screen. You can also activate Draft Mode to see what the first doesn’t by going to the View menu and setting it to Draft View.

    2. Master the paragraph

    Microsoft Office tips

      You would be surprised just how many ways you can format a paragraph. You can indent the first sentence or you can indent every other line except the first line. What’s more, the paragraph mark (shown above) is actually fairly powerful. It contains information on how each paragraph is formatted which can make them pretty powerful. If you copy a whole paragraph with the paragraph mark, you end up copying the formatting too. If you don’t copy the mark with the paragraph, the paragraph will paste without formatting.

      Advertising

      3. Master sections

      Microsoft Office tricks

        By using the various breaks in Microsoft Word, you can better organize your documents. The best way to do this is through the use of sections. You can access the breaks menu on the Page Layout menu. Microsoft Office doesn’t see pages as you and I see them. They see sections. If you set your document up in sections, you can format each section independently and give yourself far more control than you normally would if everything were in one section!

        4. Use styles

        Microsoft Office tips and tricks

          Styles are amazingly powerful. If you create a style template, you can use it over and over again for any document. If you write a lot of memos, you can create a memo style. You can repeat the process for virtually any document type. To see existing styles, to to the Home tab in Word. You can click on the down arrow to create your own. If you write a lot in a similar style, it’s definitely worth turning it into a style so you don’t have to format so much and save yourself some time.

          5. Prepare your document before writing

          Advertising

          Microsoft Office formatting

            It’s always a good idea to get an idea of your formatting before you actually start filling in the blanks. That way you can format your headers, paragraphs, styles, etc all before you put your document together. Doing so can allow you to alter your document before you make it to make sure that everything fits appropriately. There’s nothing more frustrating than copying and pasting some information and having the formatting be all wrong.

            6. Configure your paste options

            Microsoft Office Paste settings

              Believe it or not, you can actually control how Microsoft Office deals with pasting words. This can be attained by clicking on the Office button (the logo at the top left), navigating to Word Options, and then to Advanced. From there you should be able to see a Cut, Copy, and Paste option that will let you configure your options. This can allow you to do things like disable hyperlinking when pasting and other formatting options to make life easier.

              7. Use full justification formatting

              Microsoft Office justified formatting

                An often unknown option in Word is the ability to use justification formatting. You can see an example of this above. Essentially, it just means that the left and right margins are perfectly aligned. Word is able to do this by altering the spacing of words in each line so that they line up. This gives documents a professional and formal look. To use this, click the Office logo, then Word Options, and then Advanced. Expand the Layout Options and you can set it there.

                Advertising

                8. Hide the ribbon interface

                Microsoft Office hide ribbon

                  For those who may not know, the ribbon interface is the toolbar that runs along the top of Microsoft Word. Some people enjoy it and others find it distracting and too busy. Thankfully, there is an easy way to get rid of the ribbon. With Word open, click CTRL+F1. The ribbon will disappear. Repeat the process to make it reappear.

                  10. Remove all formatting

                  Microsoft Office formatting

                    Sometimes you need to blow up the formatting and start over. Formatting can get disorganized and your document can end up looking bad. When this happens it’s probably best to start over from the beginning. To do this, select any bit of text you want to remove the formatting from and click the button as shown in the screenshot above. The formatting will be removed and you will be left with just text.

                    11. Use the Spike to copy and paste

                    Advertising

                    Microsoft Office Spike Pasting

                      Spike pasting is actually a lot of fun. Here’s the premise. You cut various words from a document and then you can paste them all together. There isn’t really a specific use-case for this tool but you’ll know when you need it. To use it, use CTRL+F3 to copy. You can do this as many times as you like. When you paste as usual, it’ll paste everything that you copied using the CTRL+F3 command. This can be useful for collecting snippets of a document and putting them together.

                      With these tricks and a little practice, you’ll be able to create amazing documents that’ll look professional and clean. In a word place where just knowing how to use Word isn’t enough anymore, these tips can give you a slight edge that’ll make you stand out!

                      Featured photo credit: New Horizons via newhorizons.com

                      More by this author

                      Joseph Hindy

                      A writer, editor, and YouTuber who likes to share about technology and lifestyle tips.

                      12 Inspirational Speeches That Teach You the Most Valuable Life Lessons 10 Benefits of Sleeping Naked You Probably Didn’t Know 15 Most Effective Cool Down Exercises For Every Workout 10 Things Guys Love That You Didn’t Expect 20 Google Search Tips to Use Google More Efficiently

                      Trending in Technology

                      1 10 Best Calendar Apps to Stay on Track in 2020 2 7 Best Outdoor Security Cameras For Better Home Security 3 10 Best VPNs to Browse the Internet More Securely 4 10 Best Monitors for Your PC Under $100 5 10 Best Spy Apps for iPhone in 2020

                      Read Next

                      Advertising
                      Advertising
                      Advertising

                      Last Updated on October 12, 2020

                      10 Best Calendar Apps to Stay on Track in 2020

                      10 Best Calendar Apps to Stay on Track in 2020

                      The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

                      Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

                      Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

                      In this article, we are going to check out the best calendars apps to help you stay organized.

                      Before You Download

                      As you are no doubt aware, there are all kinds of calendar apps available. Instead of you sifting through the hundreds of them, we’ve handpicked 10 of the best calendar apps you can get. On top of glowing reviews from each one, we’ve considered the following aspects when creating this list:

                      • User Interface – How you navigate the app should be smooth and simple. The buttons on the app should be clear, obvious and easy to move through.
                      • Synchronization – Whether it’s with other calendar apps or with other apps, syncing apps should be easy and enhance your overall experience with the app.
                      • Additional features – Since there are so many options for calendars, many of these apps offer additional features. These features make the apps stand out from the other apps and provide unique experiences to you.

                      1. Any.do Calendar

                        This calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

                        Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

                        What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

                        Any.do Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

                        Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

                        Download Any.do Calendar here!

                        2. Google Calendar

                          Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

                          Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

                          Advertising

                          Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

                          The program is super easy and will not cost a dime for you. It is a good thing, right?

                          Download Google Calendar here.

                          3. Calendar

                            Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                            A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                            Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                            Download Calendar: Meeting & Scheduling here.

                            4. Business Calendar

                              Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

                              The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

                              You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

                              The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

                              Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

                              Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

                              Advertising

                              Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

                              A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

                              Download Business Calendar here.

                              5. aCalendar

                                aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

                                Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

                                Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

                                When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

                                Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

                                The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

                                The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

                                Download aCalendar here.

                                6. DigiCal Calendar

                                  DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                                  With this calendar application, you can synchronize all your calendars and view them in different ways.

                                  Advertising

                                  Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                                  The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                                  Download DigiCal Calendar here.

                                  7. SolCalendar

                                    SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                                    The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                                    Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                                    Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                                    Download SolCalendar here.

                                    8. IRL Event Social Network

                                      One of the most unique apps on this list is the IRL Event Social Network app. As you can guess from the name, the core focus of this app is social networking. Unlike other social media platforms, you can consider this platform to function similar to Meetup.com. It’s a site where you can connect with other people within your area that share a similar interest.

                                      IRL is that while also providing a convenient calendar for you to schedule events and plan out your day. Though due to it being a secondary focus, you’re lacking a lot of the syncing aspects that other apps have on this list. Regardless, because of this huge social feature, it’s worth considering for those who want to make more connections.

                                      Download IRL Event Social Network here.

                                      9. Today Calendar

                                        Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

                                        Advertising

                                        The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                                        If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                                        Download Today Calendar here.

                                        10. Timepage

                                          Timepage is an intuitive calendar app that will manage your time in a way that other calendar apps can’t. It offers the same sort of functions that you’d expect from other calendar apps: opportunities to record events, notifications and reminders, weather, and driving duration to a particular event. However, the app goes beyond those functionalities in two ways.

                                          The first way is that while the app sends you notifications, it also has reminders for you for what is coming up next. That bit of extra time can allow you to prepare and make adjustments to your day if need be.

                                          The second function – which is more important – is the heat map when you go to see the full view of your calendar. This heat map indicates what days you are most busy and other days where you are freer. This heat map provides a quick glance to determine broadly what days are good to add more events and other tasks.

                                          Download Timepage here.

                                          Our Verdict

                                          Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                                          Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                                          Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                                          The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

                                          More Productivity Apps for Better Time Management

                                          Featured photo credit: Unsplash via unsplash.com

                                          Read Next