Advertising
Advertising

10 Tips That Can Make Anyone A Microsoft Word Expert

10 Tips That Can Make Anyone A Microsoft Word Expert

Microsoft Office is one of the most popular office suites out there. It’s used by businesses both large and small. There are versions for college students and for home use. It’s available for both PC and Mac and word around the internet grapevine is that it’ll eventually be made available for some distributions of Linux. Even though most people use it, most people do not use it to its full potential. Here are 11 awesome tips to make you better at Microsoft Word.

1. See all of the symbols in Microsoft Word

Microsoft Office tips

    When you type spaces and hit the enter button, you don’t see all that much but that doesn’t mean there isn’t anything there. There are actually symbols and characters all over your Microsoft Word document and you may not even know it. If you want to see all of them, Go to File, then Options, then Display, and select to Always Show These Formatting Marks on the Screen. You can also activate Draft Mode to see what the first doesn’t by going to the View menu and setting it to Draft View.

    2. Master the paragraph

    Microsoft Office tips

      You would be surprised just how many ways you can format a paragraph. You can indent the first sentence or you can indent every other line except the first line. What’s more, the paragraph mark (shown above) is actually fairly powerful. It contains information on how each paragraph is formatted which can make them pretty powerful. If you copy a whole paragraph with the paragraph mark, you end up copying the formatting too. If you don’t copy the mark with the paragraph, the paragraph will paste without formatting.

      Advertising

      3. Master sections

      Microsoft Office tricks

        By using the various breaks in Microsoft Word, you can better organize your documents. The best way to do this is through the use of sections. You can access the breaks menu on the Page Layout menu. Microsoft Office doesn’t see pages as you and I see them. They see sections. If you set your document up in sections, you can format each section independently and give yourself far more control than you normally would if everything were in one section!

        4. Use styles

        Microsoft Office tips and tricks

          Styles are amazingly powerful. If you create a style template, you can use it over and over again for any document. If you write a lot of memos, you can create a memo style. You can repeat the process for virtually any document type. To see existing styles, to to the Home tab in Word. You can click on the down arrow to create your own. If you write a lot in a similar style, it’s definitely worth turning it into a style so you don’t have to format so much and save yourself some time.

          5. Prepare your document before writing

          Advertising

          Microsoft Office formatting

            It’s always a good idea to get an idea of your formatting before you actually start filling in the blanks. That way you can format your headers, paragraphs, styles, etc all before you put your document together. Doing so can allow you to alter your document before you make it to make sure that everything fits appropriately. There’s nothing more frustrating than copying and pasting some information and having the formatting be all wrong.

            6. Configure your paste options

            Microsoft Office Paste settings

              Believe it or not, you can actually control how Microsoft Office deals with pasting words. This can be attained by clicking on the Office button (the logo at the top left), navigating to Word Options, and then to Advanced. From there you should be able to see a Cut, Copy, and Paste option that will let you configure your options. This can allow you to do things like disable hyperlinking when pasting and other formatting options to make life easier.

              7. Use full justification formatting

              Microsoft Office justified formatting

                An often unknown option in Word is the ability to use justification formatting. You can see an example of this above. Essentially, it just means that the left and right margins are perfectly aligned. Word is able to do this by altering the spacing of words in each line so that they line up. This gives documents a professional and formal look. To use this, click the Office logo, then Word Options, and then Advanced. Expand the Layout Options and you can set it there.

                Advertising

                8. Hide the ribbon interface

                Microsoft Office hide ribbon

                  For those who may not know, the ribbon interface is the toolbar that runs along the top of Microsoft Word. Some people enjoy it and others find it distracting and too busy. Thankfully, there is an easy way to get rid of the ribbon. With Word open, click CTRL+F1. The ribbon will disappear. Repeat the process to make it reappear.

                  10. Remove all formatting

                  Microsoft Office formatting

                    Sometimes you need to blow up the formatting and start over. Formatting can get disorganized and your document can end up looking bad. When this happens it’s probably best to start over from the beginning. To do this, select any bit of text you want to remove the formatting from and click the button as shown in the screenshot above. The formatting will be removed and you will be left with just text.

                    11. Use the Spike to copy and paste

                    Advertising

                    Microsoft Office Spike Pasting

                      Spike pasting is actually a lot of fun. Here’s the premise. You cut various words from a document and then you can paste them all together. There isn’t really a specific use-case for this tool but you’ll know when you need it. To use it, use CTRL+F3 to copy. You can do this as many times as you like. When you paste as usual, it’ll paste everything that you copied using the CTRL+F3 command. This can be useful for collecting snippets of a document and putting them together.

                      With these tricks and a little practice, you’ll be able to create amazing documents that’ll look professional and clean. In a word place where just knowing how to use Word isn’t enough anymore, these tips can give you a slight edge that’ll make you stand out!

                      Featured photo credit: New Horizons via newhorizons.com

                      More by this author

                      15 Most Effective Cool Down Exercises For Every Workout 12 Inspirational Speeches That Teach You the Most Valuable Life Lessons 10 Things Guys Love That You Didn’t Expect 20 Google Search Tips to Use Google More Efficiently 10 Benefits of Sleeping Naked You Probably Didn’t Know

                      Trending in Technology

                      1 11 Google Chrome Apps and Features to Help You Get More Done with Less Effort 2 Transform Your Memories: 10 Best Photo Editing Apps 3 5 Killer Online Journal Tools That Make Journaling Easier and More Fun 4 10 Best Task List Apps Out There for Getting Stuff Done 5 20 Google Search Tips to Use Google More Efficiently

                      Read Next

                      Advertising
                      Advertising

                      Published on September 20, 2018

                      11 Google Chrome Apps and Features to Help You Get More Done with Less Effort

                      11 Google Chrome Apps and Features to Help You Get More Done with Less Effort

                      In today’s fast-paced and never-ending busy world, we are overwhelmed by tasks that need to be completed by tight deadlines. With so much technology it is difficult to find the right tools to help boost our efficiency. And, many tools get obsolete so its essential to stay up-to-date to know when you will have to make adjustments to these tools. Independently of where you work, there’s a good chance that you have to be working on a PC or a laptop.

                      Do you are feel like you do not have enough time, or cannot accomplish much as of late? It is recommended to take a step back and look at the big picture. Also, you want to explore new and innovative ways to improve productivity.

                      In this article, I outline 11 features and apps within the Chrome browser that can help you do just that.

                      Minimizing Tabs

                      Let’s face it we all have more than a dozen tabs opened on our computers. One neat trick to still keep most of them open is to turn them into pinned tabs. On Google Chrome you can right-click the tab and select “Pin Tab” option. This turns the tab into an icon enabling you to continue multitasking.

                      Pinning a tab anchors the tabs on the left of your toolbar; a great benefit of the “Pin Tab” feature is that you can’t close these tabs accidentally since the “X” disappears after pinning them.

                      Incognito Mode

                      Google Chrome is a very easy-to-use and intuitive. But, Google does collect our browsing data; so to remedy this, you can use Incognito Mode. This feature does not keep your browsing or download history. You can enable or access it in three different ways:

                      Advertising

                      1. Press Ctrl/Command+shift+N
                      2. Select File Menu and choose New Incognito Window
                      3. Download extension New Incognito Window

                      This feature is very handy if you’d rather not have your browsing history stored and utilized for future advertisement or suggested pages.

                      Save Webpages as PDF Files

                      Have you ever browsed interesting or important information and then forgot to bookmark or save it in “favorites”, making it impossible to find again? Chances are you have done this on a number of occasions.

                      Thankfully, there is an easy solution. You can save webpages as PDF files. On your keyboard, press control/command+p and you will be able to save webpages as PDFs.

                      Open Recently-closed Tabs

                      Ever had dozens of tabs opened and all of a sudden your browser shuts down? It has probably happened to all of us. You can easily recover all of your tabs using two approaches. Don’t panic if this happens because there is a workaround and solution for it.

                      One is by pressing Ctrl/CMD+Shift+T.

                      The other approach is to click on the three vertical dots on your browser and hover over “History”.

                      Advertising

                      Solve Mathematical Problems

                      Google’s Chrome browser doesn’t just search for relevant and updated information. It is also capable of performing some mathematical problems. Within the omnibox (Chrome’s address or URL bar), you can perform mathematical exercises.

                      For example, if you are struggling with percentages you can search 20 percent of x amount and it will instantly provide a result. Pretty handy, right?!

                      Play Media Files

                      Are you frequently met with difficulties when playing or watch a video files? Well, once again Chrome comes to the rescue. You can can listen or play videos from all sorts of movie or music files (mp3, mp4, .mov, .mkv, .ogv, .webm, .wav, etc.) by simply dragging the file into the search bar.

                      In addition, you can view images, PDF files and Microsoft Office files, too.

                      Navigate Swiftly Between Tabs

                      With all of those tabs opened comes great navigation responsibilities. Rather than clicking through every tab, you can use shortcut keys like Ctrl+Tab to navigate all of the different tabs. Also, you are able to navigate to the first tab by pressing Ctrl-1, Ctrl-2, and so on. If you want to switch to the very last tab, press Ctrl-9.

                      Stay Focus(e)d

                      Computers nowadays have awesome capabilities.

                      Advertising

                      Sometimes we like to get work done, but let’s face it, we’re all human. We sometimes procrastinate by visiting a website we really like, or maybe take a break with watching a flick on Netflix, a video on YouTube or browsing Facebook.

                      With Chrome’s StayFocusd extension, you can truly stay focused and get more done in less time.

                      This extension naturally helps you stay more productive by limiting the amount of time you spend on websites. You can set the time and it will automatically block those sites after a certain period.

                      Grammarly for Editing

                      Grammarly is a must have, and it’s really a complete powerhouse. Grammarly helps you check your grammar and spelling for everything you write online.

                      You can use it professionally or as a student, which will make the editing process much easier and more efficient. Furthermore, it can automatically check for typos when you send an email, type a Tweet, or post a Facebook comment. It’s like having your own personal copyeditor!

                      Loom

                      There are times that words in an email or written text in a chat app will just not convey the right meaning.

                      Advertising

                      There is a saying that a picture is worth a thousand words. Well, the same is true of videos.

                      With Loom, you can capture, narrate and immediately share video recordings of your screen, which will help coworkers understand issues you are facing, or to easily convey an explanation on screen. Plus, with video you will be able to easily walk people through a process, and you can use it to create simple how-to videos.

                      Chrome Calendar Extension

                      No matter what your level of responsibility is at your job, Google Calendar is another essential resource to have at your fingertips.

                      Specifically, you can have this extension added as an icon in the toolbar of your browser, which I highly recommend. Once you add the extension to your browser, you can check for upcoming events with a single click without leaving your current page.

                      Final Thoughts

                      Google Chrome has definitely evolved from its inception. As you can see you have a very powerful tool that comes as a free installation and is loaded with dozens of capabilities. The above listed Chrome apps can resolve some of the most common obstacles to your time management and productivity.

                      Featured photo credit: Andrew Neel via unsplash.com

                      Read Next