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10 Tips That Can Make Anyone A Microsoft Word Expert

10 Tips That Can Make Anyone A Microsoft Word Expert

Microsoft Office is one of the most popular office suites out there. It’s used by businesses both large and small. There are versions for college students and for home use. It’s available for both PC and Mac and word around the internet grapevine is that it’ll eventually be made available for some distributions of Linux. Even though most people use it, most people do not use it to its full potential. Here are 11 awesome tips to make you better at Microsoft Word.

1. See all of the symbols in Microsoft Word

Microsoft Office tips

    When you type spaces and hit the enter button, you don’t see all that much but that doesn’t mean there isn’t anything there. There are actually symbols and characters all over your Microsoft Word document and you may not even know it. If you want to see all of them, Go to File, then Options, then Display, and select to Always Show These Formatting Marks on the Screen. You can also activate Draft Mode to see what the first doesn’t by going to the View menu and setting it to Draft View.

    2. Master the paragraph

    Microsoft Office tips

      You would be surprised just how many ways you can format a paragraph. You can indent the first sentence or you can indent every other line except the first line. What’s more, the paragraph mark (shown above) is actually fairly powerful. It contains information on how each paragraph is formatted which can make them pretty powerful. If you copy a whole paragraph with the paragraph mark, you end up copying the formatting too. If you don’t copy the mark with the paragraph, the paragraph will paste without formatting.

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      3. Master sections

      Microsoft Office tricks

        By using the various breaks in Microsoft Word, you can better organize your documents. The best way to do this is through the use of sections. You can access the breaks menu on the Page Layout menu. Microsoft Office doesn’t see pages as you and I see them. They see sections. If you set your document up in sections, you can format each section independently and give yourself far more control than you normally would if everything were in one section!

        4. Use styles

        Microsoft Office tips and tricks

          Styles are amazingly powerful. If you create a style template, you can use it over and over again for any document. If you write a lot of memos, you can create a memo style. You can repeat the process for virtually any document type. To see existing styles, to to the Home tab in Word. You can click on the down arrow to create your own. If you write a lot in a similar style, it’s definitely worth turning it into a style so you don’t have to format so much and save yourself some time.

          5. Prepare your document before writing

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          Microsoft Office formatting

            It’s always a good idea to get an idea of your formatting before you actually start filling in the blanks. That way you can format your headers, paragraphs, styles, etc all before you put your document together. Doing so can allow you to alter your document before you make it to make sure that everything fits appropriately. There’s nothing more frustrating than copying and pasting some information and having the formatting be all wrong.

            6. Configure your paste options

            Microsoft Office Paste settings

              Believe it or not, you can actually control how Microsoft Office deals with pasting words. This can be attained by clicking on the Office button (the logo at the top left), navigating to Word Options, and then to Advanced. From there you should be able to see a Cut, Copy, and Paste option that will let you configure your options. This can allow you to do things like disable hyperlinking when pasting and other formatting options to make life easier.

              7. Use full justification formatting

              Microsoft Office justified formatting

                An often unknown option in Word is the ability to use justification formatting. You can see an example of this above. Essentially, it just means that the left and right margins are perfectly aligned. Word is able to do this by altering the spacing of words in each line so that they line up. This gives documents a professional and formal look. To use this, click the Office logo, then Word Options, and then Advanced. Expand the Layout Options and you can set it there.

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                8. Hide the ribbon interface

                Microsoft Office hide ribbon

                  For those who may not know, the ribbon interface is the toolbar that runs along the top of Microsoft Word. Some people enjoy it and others find it distracting and too busy. Thankfully, there is an easy way to get rid of the ribbon. With Word open, click CTRL+F1. The ribbon will disappear. Repeat the process to make it reappear.

                  10. Remove all formatting

                  Microsoft Office formatting

                    Sometimes you need to blow up the formatting and start over. Formatting can get disorganized and your document can end up looking bad. When this happens it’s probably best to start over from the beginning. To do this, select any bit of text you want to remove the formatting from and click the button as shown in the screenshot above. The formatting will be removed and you will be left with just text.

                    11. Use the Spike to copy and paste

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                    Microsoft Office Spike Pasting

                      Spike pasting is actually a lot of fun. Here’s the premise. You cut various words from a document and then you can paste them all together. There isn’t really a specific use-case for this tool but you’ll know when you need it. To use it, use CTRL+F3 to copy. You can do this as many times as you like. When you paste as usual, it’ll paste everything that you copied using the CTRL+F3 command. This can be useful for collecting snippets of a document and putting them together.

                      With these tricks and a little practice, you’ll be able to create amazing documents that’ll look professional and clean. In a word place where just knowing how to use Word isn’t enough anymore, these tips can give you a slight edge that’ll make you stand out!

                      Featured photo credit: New Horizons via newhorizons.com

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                      Joseph Hindy

                      A writer, editor, and YouTuber who likes to share about technology and lifestyle tips.

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                      Last Updated on October 16, 2019

                      11 Meeting Scheduler Apps to Boost Your Productivity

                      11 Meeting Scheduler Apps to Boost Your Productivity

                      Automations are key to improving efficiency. Set the system up right from the beginning and you’ll reduce the amount of no-shows and cancellations.

                      Whatever your business is, with automations, meeting scheduler apps do more than just streamline appointment setting. They prime your workflow for maximum results.

                      Meeting scheduler apps are awesome if you use them right. Use them wrong and you can look like an arrogant elitist.

                      In this article, I will share with you 11 great meeting scheduler apps you can start using today to boost your productivity.

                      1. ScheduleOnce

                        ScheduleOnce is an industry leader and robust solution. Whether you work alone or have a large team, ScheduleOnce can support you.

                        ScheduleOnce allows you to create multiple users and multiple calendars. I use one calendar for booking podcast guests with automations set up to prep my guests for our interview. I use another calendar for strategy sessions and coaching calls.

                        ScheduleOnce also has embeddable widgets so you can keep the scheduler inside your own website.

                        Starting at $7 a month and a 14 day free trial, ScheduleOnce can fit a variety of needs in business.

                        Available on Web

                        2. Calendly

                          Calendly stands out for its clean, easy to use interface. If you like clean design, Calendly might be your choice. It too has robust automations and integrations for individuals and teams alike.

                          You can try Calendly free for 14 days. Their basic plan is free while their most robust plan is only $12 a month.

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                          Available on Web | Google Chrome Extension

                          3. Assistant.to

                            For those who use gmail, Assistant.to is a super simple solution.

                            From inside an email, you click on the Assistant.to icon and pick times your free. Assistant.to embeds the times directly into the email so the recipient can quickly pick a time that works for them.

                            While it doesn’t have all the bells and whistles of apps like Calendly or ScheduleOnce, Assistant.to is completely free.

                            Available on Web

                            4. Acuityscheduling

                              Acuity is a robust meeting scheduler very similar to ScheduleOnce. It integrates with CRMs, Email Marketing platforms, Analytics tools and accounting software.

                              It comes with a 14 day free trial. They have a free solo account but if you want the benefit of the integrations, you’ll start as low as $15 a month and can cost up to $50 a month.

                              Available on Web | iOS | Android

                              5. Pick

                                Built for simplicity, Pick is direct and easy to use. You can create your own url extension like pick.co/yournamehere and it integrates with Google calendar and Office 365.

                                At $3 a month, this is a great tool for quick scheduling.

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                                Available on Web

                                6. X.ai

                                  For those who are early adopters of AI, this may be the solution for you. X.ai created two AI assistants they call Amy and Andrew Ingram. After setting up your account you simply CC them on your emails with the person you’re wanting to schedule and the AI assistants will email your guests from there until your appointment is set.

                                  This type of scheduler feels more personal because of the dialogue. There are stories on their site of people thinking Amy and Andrew are real people. X.ai integrates with Google, Office 365 and Outlook.

                                  Starting at $29 a month for an Individual account and $39 a month per user for a Team account, Amy and Andrew are ready to schedule meetings for you. Want to try it out first? They do have a free trial.

                                  Available on Web

                                  7. YouCanBook.me

                                    is another competitive solution for scheduling meetings online. You can manage the calendars of your entire team, configure booking forms, and integrate with your calendar.

                                    They have a free account branded with their company name or you can have some control over your branding and appearance at $10 a month for all their features. Either way, this company is worth a look.

                                    Available on Web

                                    8. Doodle

                                      Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.

                                      It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone.

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                                      You can also run polls for food preferences if you’re scheduling a lunch meeting or a section of town if people are coming from all over.

                                      While there is a free account, you’ll unlock it’s potential starting at $39 per year.

                                      Available on Web | iOS | Android

                                      9. WhenAvailable

                                        WhenAvailable is another scheduler that works for groups of people. You can use it to schedule a pickup game of basketball, decide on your next book club or book your family reunion.

                                        Their free account allows up to 20 guests, unlimited events and one contact group. For $15 a year you unlock all the goodies including reminders and chat messages.

                                        Available on Web

                                        10. Rally

                                          Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes. It’s quick and easy.

                                          Unlike Doodle, it doesn’t have as many features, but it’s entirely free.

                                          Available on Web

                                          11. NeedtoMeet

                                            Finishing strong, NeedtoMeet is our last app that allows you to schedule meetings or events for multiple people. It has mobile apps, custom urls, easy polling, notifications and commenting.

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                                            NeedtoMeet also allows 1:1 Meetings for things like performance reviews for your whole team. You send out the your calendar slots to your team and they can only pick 1 slot, minimizing the amount of emails and scheduling you have to coordinate.

                                            While they have a free account, you can unlock all features for only $19 a year.

                                            Available on Web

                                            Bonus: Don’t Make These Common Mistakes When Using Meeting Schedulers

                                            In the excitement of streamlining your scheduling process, it can be easy to forget the feelings of those you’re inviting to meet. I know. I’ve done this.

                                            To say “Hey, schedule time on my calendar” feels colder than “Hey, here’s my calendar. To avoid all the back and forth, pick a time that works best for you.”

                                            Always make sure to frame your invite with your scheduler app with the benefit to them and why we’re doing it this way rather than the old fashioned, personal way.

                                            A little finesse goes a long way. Without it, you risk seeming transactional and cold.

                                            Some meeting scheduler widgets you can embed in your site can take a couple seconds to load. If you go this route, make sure there’s text just above the widget that lets your guest know the calendar will appear below and to wait for it to load.

                                            If you use an online meeting tool like Zoom, it’s also important to explicitly let them know the meeting will take place on Zoom and include the Zoom link in the email reminder. Many make the mistake of not clarifying where the meeting will actually take place which can create last minute chaos at the time of the meeting.

                                            Should you require special settings, like ethernet, external mics or lighting, let your guests know that on your thank you page and reminder emails so they are prepared for the meeting and you end up with the best meeting possible.

                                            With clear communication in your automation, your meeting scheduler tools can almost perform like a virtual assistant for a fraction of the cost, or free, depending on the app you choose.

                                            The Bottom Line

                                            Meeting scheduler apps are diverse in features and unique in design. Before committing to one and realizing it’s not a fit, I recommend exploring which 3 might best fit you and then doing a trial with each of them at the same time so that you can see how they feel as you use them side by side.

                                            Scheduling meetings the old fashioned way can be tedious. Conversely, finding a scheduling app that works seamlessly in the background is heavenly.

                                            Like cell phones, meeting scheduler apps are moving from a nice-to-have luxury to must-have necessity in the lives of productive people. As you explore your options, stay true to your brand and the tools that have worked well for you to this point and simply find a meeting scheduler app that plays well with what you have created.

                                            Featured photo credit: rawpixel via unsplash.com

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