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10 Tech Tools That Can Help Save Up Your Time

10 Tech Tools That Can Help Save Up Your Time

There are so many time-saving tools available, just navigating the market can be an overwhelming activity. So, to kickstart some time-saving habits and boost your productivity, here are 10 tools to make your life easier.

1. Buffer

Buffer is a superb social media time saver, allowing you to drip feed posts across your networks which are shared throughout the day. Buffer also provides some content suggestions for you daily, making sharing and re-airing a cinch.

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    2. IFTTT

    IFTTT makes the internet work harder for you, with room for thousands of “recipe” combinations between existing apps based on various triggers. Use it to archive all your tweets to Google Docs or Evernote, to perform smart file research, to automatically update social media and much, much more.

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      3. Fancy Hands

      Fancy Hands is an army of personal assistants at your fingertips. Brief in tasks via email, iPhone, your online dashboard or even via voicemail, and kick back knowing your helping hands will get to work in record time.

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        4. Fresh Desk

        Streamline customer support by using Fresh Desk. It makes dealing with support and product enquiries an affordable, easy-to implement-breeze. Save time, keep your customers happy and save money.

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          5. Otonomic

          Why build a website when it can be made for you in an incredible 6 seconds? Otonomic uses data from your Facebook page to create a website super fast, taking your feeds and images to build your very own site with your existing content.

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            6. Zapier

            Similar to IFTTT, Zapier has an even wider database of apps, and a fabulously wide scope to rig up activity between them.  It works with Mailchimp, Eventbrite, Asana, Slack and many other systems to allow smarter, more productive working based on actions. Use it to schedule social updates, save contacts from events or purchases to your mailing list, and to regain some of that precious admin time.

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              7. The Email Game

              Email is a classic time vacuum; The Email Game connects with Gmail to gamify the experience, saving time by bulk-processing emails and awarding points along the way. Respond to emails while the clock counts down, and share your scores via social media. The Email Game makes tackling your inbox fun, efficient and productive.

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                8. Unroll.me

                Unroll.me takes care of all the subscriptions cluttering your inbox and delivers them in one, easy to read and time saving digest. Roll up promotions, newswires, blog subscriptions and other emails you specify, and take care of that time consuming email clutter. Combine with Sane Later and The Email Game for a supercharged and slick inbox workflow.

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                  9. Sane Later

                  Regain the upper hand with your inbox and restore sanity with Sane Later. This clever inbox app retrains your emails; you can select to deal with non-urgent communications later, tomorrow or next week, or send them to the black hole. Sane Box analyzes your emails, and over time learns to recognize the most urgent and important from the less so, taking the headache and time vacuum away from the daily task of inbox wrangling. Lose the email time swamp and regain your day. It also links with Dropbox to automatically save image attachments to the cloud, saving your inbox space and smartly filing attachments for when you need them later. Clever stuff (and definitely a sanity saver).

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                    10. Droptask

                    Droptask makes task management easy and visual. Drag and drop tasks, group them into common areas, and assign deadlines and actions in a colourful, fluid app. View as lists, groups, projects, deadlines or activities, and assign tasks within the super easy-to-navigate editor; perfect for the creatively minded who need to brainstorm and work in a non-linear way before breaking down tasks.

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                      Featured photo credit: Ian Sane via flickr.com

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                      Jo Gifford

                      Design Guru, Writer, and Founder The Dexterous Diva and the Killer Content Academy.

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                      Last Updated on July 29, 2020

                      19 Best Mac Apps for Productivity You Need in 2020

                      19 Best Mac Apps for Productivity You Need in 2020

                      Whether you use your Mac for work or just for your personal projects, you’ve likely found yourself wondering how to improve your productivity. There are only so many hours in a day, and so much mental stamina you can muster before you run out.

                      There are dozens of tricks you can use to improve your own productivity and outlook, but if you’re looking for a more objective, comprehensive fix, the best thing to do is equip your Mac with productivity apps designed to help you do more in less time.

                      This Lifehack-exclusive list has some of the best productivity apps to help you feel less tired, improve your energy, and ultimately help you get more done every day:

                      1. Todoist

                        Available for all iOS devices, Todoist is a note-taking and organization app that can keep you on top of all your projects—both personal and professional.

                        Its best features are all free to use, including browser extensions, task creation, and interactive boards you can use to organize all your notes.

                        If you want to pay the optional $29 yearly fee, you can get even more advanced features like backups and automatic reminders. Even with the free version, you’ll stay far more organized.

                        Download: Todoist

                        2. 1Password

                          You may not realize it, but you probably spend a ton of time recalling your passwords, especially if and when you forget one to an app you use on a regular basis.

                          1Password is an app for Mac that saves and remembers all your passwords for you in one place, so you can access all your favorite sites with a single click.

                          You’ll save time and keep all your accounts secure simultaneously. A personal plan is $2.99 per month.

                          Download: 1Password

                          3. Bear

                            Bear is a unique kind of note-taking app designed to make it easier for Mac users to jot down notes on the go. With it, you can create to-do lists, give yourself reminders, and outline concepts for future brainstorming sessions.

                            It comes with many different inline styles so you can customize your notes to your personal preferences, and remember the context in which you wrote them. The core version is free, with a $14.99 per year version available as well.

                            Download: Bear

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                            4. Hazel

                              Hazel by noodlesoft is an automated organization tool designed for Mac that will help you automatically organize your files based on any custom rules you want to create.

                              For example, you can set it to move untouched items from one folder into another folder labeled “action items” if they haven’t been addressed within a week. It can save you hours of organization over the course of a few weeks. A single license is a flat $32.

                              Download: noodlesoft

                              5. Alfred

                                Alfred is an all-in-one app designed to save you time with Mac shortcuts and convenient custom actions. You can use it in a variety of ways.

                                For example, you can access Alfred’s clipboard memory so you don’t copy and paste the same material over and over, or set up custom workflows to automate some of your most repetitive tasks.

                                It’s a paid app, with multiple price points based on the features you desire.

                                Download: Alfred

                                6. TextExpander

                                  TextExpander does exactly what the name suggests; it allows you to type a short snippet of text, and expand that text automatically.

                                  For example, you can create a custom expansion that allows you to conjure a full paragraph you type repeatedly by simply typing a unique abbreviation. Once you get used to your custom combinations, you’ll spare your fingers from typing thousands of words.

                                  An individual account is $3.33 per month.

                                  Download: TextExpander

                                  7. Backblaze

                                    If you’ve ever experienced a crash, or theft of your Mac, you know how much time a system restore can cost you. You’ll spend hours replacing the files you lost, and lose thousands of files that are irreplaceable.

                                    Backblaze is an automated, inexpensive way to back up your entire Mac for just $5 a month.

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                                    Download: Backblaze

                                    8. Keyboard Maestro

                                      Keyboard Maestro is an older app that still has the power to make your life easier. With it, you can automate any number of tasks based on a certain trigger (such as a hotkey combination, or an event like connecting to a wireless network). A single license only costs $36.

                                      Download: Keyboard Maestro

                                      9. Snagit

                                        There are many applications for a good screen-capture app, whether you’re trying to illustrate a tech problem you have or just want to make an interesting meme. Snagit makes it easy, with built-in editing for both still images and video. A single license covers two machines, and costs $49.95.

                                        Download: TechSmith/Snagit

                                        10. Bartender

                                          Bartender is the cleverly-named app that helps you clean up and organize all your menu bar icons. You can also access them quickly with keyboard shortcuts.

                                          If you’re like most Mac users, those icons get cluttered quickly and stop you from working efficiently. It’s free to try for 4 weeks, after which you’ll need a $15 license.

                                          Download: Bartender

                                          11. Otter

                                          Otter is the Mac app for the note taker who hates typing. It’s an intelligent voice-recognition system and note-taking app that will help you transcribe your conversations, keep notes during meetings, and even take contextual notes to yourself in your own time.

                                          Best of all, it’s free to get started!

                                          Download: Otter

                                          12. Flux

                                            Do you often find yourself feeling tired throughout the day, or feeling unable to get to sleep after a day of staring at your computer? That could be because of the unnatural blue light that radiates from your Mac.

                                            Flux naturally adapts your display to emit light that matches the time of day, so you can sleep better and feel less tired. It’s also free!

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                                            Download: Flux

                                            13. PDFpen

                                            If you deal with PDFs on a regular basis, you probably find yourself wishing for some kind of tool that can let you mark up those PDFs however you want. Without a dedicated app like PDFpen, this can be difficult.

                                            PDFpen lets you edit PDFs in almost any conceivable way, giving you more power and saving you time. A single license is $74.95.

                                            Download: Smile Software/PDFpen

                                            14. OmniFocus

                                              OmniFocus is all about task management. It has a clean interface that allows you to tag your tasks, schedule events, and even automate certain features.

                                              It’s one of the most comprehensive solutions on the market, so there’s a bit of a learning curve to get the most out of it.

                                              A standard license is $39.99, while the pro version is $79.99.

                                              Download: OmniFocus

                                              15. Franz

                                                It’s tiring to switch between dozens of different chat programs like Facebook Messenger, Slack, and WhatsApp, whenever you want to have a conversation with a different contact.

                                                Franz’s solution is simple; offer access to all these apps in one convenient package. And best of all, it’s completely open source.

                                                Download: Franz

                                                16. MindNode

                                                  If you’re the brainstorming type, you need an app like MindNode to help you efficiently organize your thoughts. There are dozens of tools you can use to connect ideas in a mind map, or simply jot down notes for future reference.

                                                  The core app is free, with in-app purchases available.

                                                  Download: MindNode

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                                                  17. Focus

                                                    The internet is a wonderful thing, but it can be awfully distracting. And if you’re like the majority of us, you’ve interrupted work on a project because of some attention-grabbing site or bad online habit. That’s where Focus comes in.

                                                    This app allows you to block the worst offenders with custom time limits and other constraints, so you can focus on the task at hand. A single license is $19.99.

                                                    Download: Focus

                                                    18. CleanMyMac

                                                      Chances are, your Mac isn’t working as fast as it could, thanks to gigabytes of clutter and unnecessary files on your system. CleanMyMac helps you scan your Mac, monitor its health, and ultimately clean it up—so you can handle all your tasks that extra bit faster. A single license is $39.95.

                                                      Download: CleanMyMac

                                                      19. Grammarly

                                                        A spelling error or grammatical mistake can cost you big time. It could be the source of a worse grade on a big paper, or compromise your credibility in the workplace. Thankfully, Grammarly can help you.

                                                        This Mac-integrated writing assistant monitors all your writing and makes live corrections, so you’re alerted to your potential mistakes before they become permanent.

                                                        A free version exists, but the premium version will cost you between $11 and $30 a month, depending on how you pay.

                                                        Download: Grammarly

                                                        The Bottom Line

                                                        These productivity apps should help you squeeze more productive hours out of every day, but they aren’t the only tools you’ll have to help you find success.

                                                        Make the time to learn about and experiment with all the life hacks that can make you more productive. By improving your devices as well as your outlook and focus, you’ll be able to get far more done in a day, and feel better doing it.

                                                        More to Boost Productivity

                                                        Featured photo credit: Patrick Ward via unsplash.com

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