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Do You Do This Common Mistake When You Start Working on Your Tasks?

Do You Do This Common Mistake When You Start Working on Your Tasks?

It’s 6 AM and you are ready to do some work related to your online business: writing the next free report for your e-mail list. You have an hour to do your work until the rest of the family wakes up.

You fire up your computer and open the word editing software of your choice. However, as soon as the blank page opens in front of you, you feel kind of helpless. After pondering for around ten minutes, you don’t have anything concrete written on the screen and you start to feel frustrated.

It’s now 06.20 AM and you barely have anything useful written on that document. Then, at 06.27 AM, you get an idea and you start writing an initial outline of the report. At 06.46 AM you have at least something on the screen as you start writing the first words.

Needless to say, you keep adding and deleting sentences, as you are not happy with what you see on the document. Then it’s 07.04 AM and your family wakes up. You have pretty much wasted the whole hour for planning your work when instead you should have couple of pages written already.

Yes, you are pissed, and that’s not a good way to start your day. So the question is: Are you going to repeat all this again and again?

The simple habit that is missing

This example was related to online business, but the same can happen in any profession or in anything you set out to do.

All this frustration and being pissed comes from one simple reason that you fail to acknowledge: You are not preparing for your work enough. In fact, when failing to do the preparation you are eating into the valuable minutes of your actual working time and that’s why you aren’t seeing any results.

Had you done some planning and preparation in advance, you’d have probably finished your task (or at least had a great start on it) and you would feel much better about your situation.

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Actually, what is happening here is way too common, but there is a simple way to fix it. But first, do you know what your excuse for not doing the obvious (the preparation) is?

What is your excuse?

It’s very easy to just jump into your work without doing any preliminary actions, like planning or preparing for your tasks. That’s why it’s also very easy to get disappointed if you are not careful.

First, you might just have something better to do than planning and preparing. This could be anything, from watching TV to even doing otherwise mundane tasks – like cleaning your home or washing the dishes.

Then, you may not just give enough value to this whole preparation phase. You may find it useless and want to spend the time instead on doing something nice (like watching your favorite TV show).

Finally, you think that all this planning and preparation is just a waste of time, since plans never work and the preparation is just some extra thing that you have to do on top of your actual work.

All these reasons are unfortunately very common and there is a price to pay: Missing deadlines, frustration, and longer-than needed workdays.

Get those lost minutes back – right now!

It’s no secret what I’m going to tell you here: To fix the situation, you need to change your attitude towards preparation and standardize the whole process.

What this means is that you grow a habit out of preparation. In order to create this beneficial habit, take these steps:

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1. Remember your priorities. Understand that in order to maximize your time, you need to prepare your work. If you fail to do this, you’ll pay the price.

Let’s say that you waste 10 minutes every day (from Monday to Friday) of your actual working time on pondering. As such, you are already losing 50 minutes from your precious time on a weekly basis.

In that time you could:

  • Write a guest post for another blog
  • Write exclusive content for your e-mail list
  • Record a video for your e-mail subscribers
  • + other valuable things that take takes your online business further

Even though that 10 minutes may not seem that much, it’s the cumulative nature of the time that makes the difference. It all adds up and you may not even notice it.

Especially if you work part-time on your online business, you have even less time to waste. That’s why every minute counts, and when you understand your priorities, you can cut down the time wasted considerably.

2. Register into an online task management software. If you are not using a task management software of any kind, it’s time to do so now.

I’m using a software called Nozbe, but you can choose from any of the applications that are available for various operating systems, smartphones, or as a cloud-based service.

It’s easier to manage all your tasks in an application than keeping them in your head.

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3. Take 15-30 minutes of your time every evening for preparation. Dedicate a small time block every evening, where you go through your tasks for the next day. If this time is too little, spend as much as necessary to do the required preparation.

For instance, I make sure that I have written all the blog post outlines ready the evening before, so that I can get into work mode as soon as I start my computer the next morning.

Just think about your task and try to figure out the steps that would complete the work faster if the preparation was properly done.

4. Remember the task wording. Tasks on your list should be self-explanatory.

For instance:

  • Write a blog post: <your topic>
  • Send a reply to Sophie about <topic>
  • Read through the document and send it for <person’s name here> proofreading

As you can see, the tasks are easy to understand, and after you have completed the task it’s done and you can cross it off of your list.

5. Make sure that your equipment is ready for you. Before you start working, make sure that all the necessary equipment is ready before you start working. That way you are ready to get started right away and without any unnecessary delays.

Especially if you are building your online business part-time, this is yet another of those moments where you could lose some valuable minutes if you didn’t prepare enough.

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6. Understand your location. In some cases you can’t do all the work in the same location. This may happen if you work when the rest of the family is sleeping or if the environment is not suitable for a certain type of work.

For instance, I used to do some work related to my blog before going to my day job. However, since I was working early in the morning, things like recording a video or a podcast was out of the question (I didn’t want to wake everyone else up).

Try to remember this in the preparation phase and adjust your schedules and tasks accordingly.

7. Tweak your process further. This whole process is just a start and there is always room for improvement.

For instance, you could realize that a certain type of document that you write every time from scratch could be built as a template. That way you wouldn’t be repeating the same steps over and over again and wasting those precious minutes of your working day.

Conclusion

Hopefully I was able to sell you the benefits of preparation. Just make sure you know your game plan before you start working. This way you actually get work done and you don’t waste your time wondering what to do.

As Alexander Graham Bell, the inventor of the phone said: “Before anything else, preparation is the key to success.” Those are the words of a wise man that shouldn’t be forgotten.

More by this author

Timo Kiander

Productivity Author and Founder of Productive Superdad

What Is FOMO (And How to Get Over It) Do You Do This Common Mistake When You Start Working on Your Tasks? 9 Valuable Lessons Learned After Writing My First Book How to Create a To-Do List that Makes You Smile Agreeing on Deadlines With Yourself Just Doesn’t Work: Here’s What Does

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Last Updated on August 20, 2019

26 Useful Things to Learn Now That Will Change Your Life

26 Useful Things to Learn Now That Will Change Your Life

If you pay attention to your everyday life careful enough, you’ll know that you can learn from everything and everyone you come across. Our life is basically full of useful lessons that we should learn.

Here are 26 useful things to learn that Abhishek A. Singh shared on Quora. Let’s see how these life theories would lead you to live a different life.

1. Primacy and recency: People mostly remember the first and last things that occurred, barely the middle.

When scheduling an interview, ask the employer the time slots they do interviews and try to be the first or the last.

2. If you work in a bar or in customer service of any kind, put a mirror behind you at the counter.

In this way, angry customers who approach you will have to see themselves in the mirror behind you and the chance of them behaving irrationally will be lowered significantly.

3. Once you make a sales pitch, don’t say anything else.

This works in sales, but it can also be applied in other ways.

My previous boss was training me and just gave me pointers. I was working at a gym trying to sell memberships. He told me that once I got all the small talk out of the way and presented the prices, the first person to talk would lose.

It didn’t seem like a big deal but it actually worked. Often there were long periods of awkward silence as the person tried to come up with some excuses, but usually they bought.

4. If you ask someone a question and they only partially answer, just wait.

If you stay silent and keep eye contact, they will usually continue to talk.

5. Chew gum when you’re approaching a situation that would make you nervous, like public speaking or bungee jumping.

When we eat, our brain tell ourselves, “I would not be eating if I were danger. So I’m not in danger.” This has helped me to stay calm.

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6. People will always remember how you made them feel, not what you said.

Also, most people like talking about themselves; so ask lots of questions about them.

7. When you’re learning something new, teach it to a friend. Let them ask you questions about it.

If you’re able to teach something well, you will be sure that you’ve understood it very well.

8. If you get yourself to be really happy and excited to see other people, they will react the same to you.

It doesn’t always happen the first time, but it will definitely happen the next time.

9. The physical effects of stress — breathing rate and heart rate — are almost identical to the physical effects of courage.

When you’re feeling stressed in any situations, immediately reframe it : Your body is getting ready to be courageous, you are NOT stressed.

10. Pay attention to people’s feet.

If you approach two people in the middle of a conversation, and they only turn their torsos and not their feet, they don’t want you to join in the conversation.

Similarly, if you are in a conversation with a coworker who you think is paying attention to you and their torso is turned towards you but their feet are facing in another direction, they want the conversation to end.

11. Confidence is more important than knowledge.

Don’t be intimidated by anyone, everyone is playing a role and wearing a mask.

12. If you pretend to be something for long enough, you will eventually become it.

Fake it till you make it. Period.

13. Not to be creepy, but if you want to stare at someone unashamedly, look directly past them and wait for them to try and meet your eyes.

When they fail to do that, they’ll look around (usually nervously for a second) they won’t look at you again for some time. This is your chance to straight up stare at this person for at least 45 seconds.

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And as suggested by Brian Stutzman:

If you’re staring at someone and get caught, DON’T turn your head or your body to look away, because that just confirms that you were staring.

Just move your EYEBALLS off the person. Unlike turning your head, it’s instantaneous. And the person will think you were just looking at something behind them and that they were mistaken for thinking you were staring. Do it confidently, and ignore any reaction from the person, and you can sell it every single time.

After a second, you can even look back at them with a “Why are you staring at me?” look on your face to really cement the deal!

14. Build a network.

Become the information source, and let the information be yours. Even grabbing a beer with a former colleague once a year will keep you in the loop at the old office.

Former coworkers might have gotten a new position in that office you always wanted to work in, great! Go to them for a beer, and ask about the office. It’s all about connections and information.

15. If you are angry at the person in front of you driving like a grandmother…

Pretend it is your grandmother, it will significantly reduce your road rage.

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    16. Stand up straight.

    No slouching, hands out of pockets, and head held up high. It’s not just a cliche — you literally feel better and people around you feel more confident in you.

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    17. Avoid saying “I think,” and “I believe” unless absolutely necessary.

    These are phrases that do not evoke confidence, and will literally do you no good.

    18. When feeling anxious, clean up your home or work space.

    You will feel happier and more accomplished than before.

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      19. Always buy the first pitcher or round of drinks.

      You’d be surprised how long you could drink on the phrase “I bought the first one.”

      20. Going into an interview… be interested in your interviewers.

      If you focus on learning about them, you’ll seem to be more interesting and dynamic. (Again, people love to talk about themselves.)

      21. Pay attention parents! Always give your kid a choice that makes them think they are in control.

      For instance, when I want my son to put his shoes on I will say ,”do you want to put your star wars shoes on or your shark shoes on?”

      Pro-tip: In some cases, this works on adults.

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        22. Your action affects your attitude more than your attitude affects your action.

        As my former teacher said “You can jump and dance FOR joy, but you can also jump and dance yourself joyful.”

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        23. When a group of people laugh, people will instinctively look at the person they feel closest to in that group.

        Notice who you look at and who look at you when you laugh with a group of people!

        24. If you want to build rapport or gain someone’s trust quickly, match their body posture and position.

        If someone is sitting with her legs crossed, cross your legs. If they’re leaning away from you, lean away from them. If they’re leaning towards you, lean towards them.

        Mirroring and matching body position is a subconscious way to tell if someone trusts you or is comfortable with you. If you’re sitting with your arms crossed and you notice someone else is sitting with her arms crossed, that is a good indicator that you have/are successfully built/building rapport with that person.

        25. The Benjamin Franklin Effect (suggested by Matt Miller)

        I find the basis of the Benjamin Franklin effect is very useful and extends far beyond pencil borrowing. This knowledge is useful in the world of flirting too.

        Asking a girl in your class if you can borrow a pencil or her notes or to explain the homework will make her more likely to like you than if you let her borrow your stuff or are the one to help her. Even just asking a girl to buy you drinks (facetiously) leaves a much bigger impression than offering to or actually buying a girl a drink.

        The best part is it kills 3 birds with one stone: you get the advantages of the favor itself, the person subconsciously likes you more, and it makes them more open to future favors and conversation.

        26. Handle panic and anxiety behaviors by tapping fingers (Suggested by Jade Barbee)

        When you’re feeling stressed, worried or angry, tap each finger tip while thinking (or speaking quietly) a few specific words about what is bothering you. Repeat the same words while tapping each of your 10 fingers, including thumbs.

        For example, tap while saying, “I’m so angry with her…” Doing so will likely take the charge out of the feeling and return you to a more resourceful (better feeling) state of being. It’s called EFT (Emotional Freedom Technique) or “tapping,” and it is useful in many life situations – emotional sadness, physical pain, food cravings, traumatic memories…

        Featured photo credit: Nicole Wolf via unsplash.com

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