Advertising
Advertising

Do You Do This Common Mistake When You Start Working on Your Tasks?

Do You Do This Common Mistake When You Start Working on Your Tasks?

It’s 6 AM and you are ready to do some work related to your online business: writing the next free report for your e-mail list. You have an hour to do your work until the rest of the family wakes up.

You fire up your computer and open the word editing software of your choice. However, as soon as the blank page opens in front of you, you feel kind of helpless. After pondering for around ten minutes, you don’t have anything concrete written on the screen and you start to feel frustrated.

It’s now 06.20 AM and you barely have anything useful written on that document. Then, at 06.27 AM, you get an idea and you start writing an initial outline of the report. At 06.46 AM you have at least something on the screen as you start writing the first words.

Needless to say, you keep adding and deleting sentences, as you are not happy with what you see on the document. Then it’s 07.04 AM and your family wakes up. You have pretty much wasted the whole hour for planning your work when instead you should have couple of pages written already.

Yes, you are pissed, and that’s not a good way to start your day. So the question is: Are you going to repeat all this again and again?

The simple habit that is missing

This example was related to online business, but the same can happen in any profession or in anything you set out to do.

All this frustration and being pissed comes from one simple reason that you fail to acknowledge: You are not preparing for your work enough. In fact, when failing to do the preparation you are eating into the valuable minutes of your actual working time and that’s why you aren’t seeing any results.

Had you done some planning and preparation in advance, you’d have probably finished your task (or at least had a great start on it) and you would feel much better about your situation.

Advertising

Actually, what is happening here is way too common, but there is a simple way to fix it. But first, do you know what your excuse for not doing the obvious (the preparation) is?

What is your excuse?

It’s very easy to just jump into your work without doing any preliminary actions, like planning or preparing for your tasks. That’s why it’s also very easy to get disappointed if you are not careful.

First, you might just have something better to do than planning and preparing. This could be anything, from watching TV to even doing otherwise mundane tasks – like cleaning your home or washing the dishes.

Then, you may not just give enough value to this whole preparation phase. You may find it useless and want to spend the time instead on doing something nice (like watching your favorite TV show).

Finally, you think that all this planning and preparation is just a waste of time, since plans never work and the preparation is just some extra thing that you have to do on top of your actual work.

All these reasons are unfortunately very common and there is a price to pay: Missing deadlines, frustration, and longer-than needed workdays.

Get those lost minutes back – right now!

It’s no secret what I’m going to tell you here: To fix the situation, you need to change your attitude towards preparation and standardize the whole process.

What this means is that you grow a habit out of preparation. In order to create this beneficial habit, take these steps:

Advertising

1. Remember your priorities. Understand that in order to maximize your time, you need to prepare your work. If you fail to do this, you’ll pay the price.

Let’s say that you waste 10 minutes every day (from Monday to Friday) of your actual working time on pondering. As such, you are already losing 50 minutes from your precious time on a weekly basis.

In that time you could:

  • Write a guest post for another blog
  • Write exclusive content for your e-mail list
  • Record a video for your e-mail subscribers
  • + other valuable things that take takes your online business further

Even though that 10 minutes may not seem that much, it’s the cumulative nature of the time that makes the difference. It all adds up and you may not even notice it.

Especially if you work part-time on your online business, you have even less time to waste. That’s why every minute counts, and when you understand your priorities, you can cut down the time wasted considerably.

2. Register into an online task management software. If you are not using a task management software of any kind, it’s time to do so now.

I’m using a software called Nozbe, but you can choose from any of the applications that are available for various operating systems, smartphones, or as a cloud-based service.

It’s easier to manage all your tasks in an application than keeping them in your head.

Advertising

3. Take 15-30 minutes of your time every evening for preparation. Dedicate a small time block every evening, where you go through your tasks for the next day. If this time is too little, spend as much as necessary to do the required preparation.

For instance, I make sure that I have written all the blog post outlines ready the evening before, so that I can get into work mode as soon as I start my computer the next morning.

Just think about your task and try to figure out the steps that would complete the work faster if the preparation was properly done.

4. Remember the task wording. Tasks on your list should be self-explanatory.

For instance:

  • Write a blog post: <your topic>
  • Send a reply to Sophie about <topic>
  • Read through the document and send it for <person’s name here> proofreading

As you can see, the tasks are easy to understand, and after you have completed the task it’s done and you can cross it off of your list.

5. Make sure that your equipment is ready for you. Before you start working, make sure that all the necessary equipment is ready before you start working. That way you are ready to get started right away and without any unnecessary delays.

Especially if you are building your online business part-time, this is yet another of those moments where you could lose some valuable minutes if you didn’t prepare enough.

Advertising

6. Understand your location. In some cases you can’t do all the work in the same location. This may happen if you work when the rest of the family is sleeping or if the environment is not suitable for a certain type of work.

For instance, I used to do some work related to my blog before going to my day job. However, since I was working early in the morning, things like recording a video or a podcast was out of the question (I didn’t want to wake everyone else up).

Try to remember this in the preparation phase and adjust your schedules and tasks accordingly.

7. Tweak your process further. This whole process is just a start and there is always room for improvement.

For instance, you could realize that a certain type of document that you write every time from scratch could be built as a template. That way you wouldn’t be repeating the same steps over and over again and wasting those precious minutes of your working day.

Conclusion

Hopefully I was able to sell you the benefits of preparation. Just make sure you know your game plan before you start working. This way you actually get work done and you don’t waste your time wondering what to do.

As Alexander Graham Bell, the inventor of the phone said: “Before anything else, preparation is the key to success.” Those are the words of a wise man that shouldn’t be forgotten.

More by this author

Do You Do This Common Mistake When You Start Working on Your Tasks? 9 Valuable Lessons Learned After Writing My First Book How to Create a To-Do List that Makes You Smile Agreeing on Deadlines With Yourself Just Doesn’t Work: Here’s What Does 3 Threats to Effective Time Blocking and How To Solve Them

Trending in Productivity

1 How to Memorize More and Faster Than Other People 2 How to Stop Multitasking and Become Way More Productive 3 How to Be A Genuine Expert in Your Field 4 How to Get Unstuck and Get Back On Track to Achieving Your Goals 5 What to Do When Bored at Work (And the Reason Why You Feel Bored)

Read Next

Advertising
Advertising

Last Updated on September 20, 2018

How to Memorize More and Faster Than Other People

How to Memorize More and Faster Than Other People

People like to joke that the only thing you really “learn” in school is how to memorize. As it turns out, that’s not even the case for most of us. If you go around the room and ask a handful of people how to memorize things quickly and how to remember things, most of them will probably tell you repetition.

That is so far from the truth, it’s running for office. If you want to memorize something quickly and thoroughly, repetition won’t cut it; however, recalling something will. The problem is that recalling something requires learning and we all learn in different ways.

So how to memorize more and faster than others?

In this article, you will learn how to master the art of recalling so that you can start memorizing a ton of data in a short amount of time.

Before you start, know your learning style

Before we start, you need to establish something: are you an auditory, visual, or experiential learner?

If you’re an auditory learner, then the most effective way for you to grasp information is by hearing it. As you can imagine, visual learners favor seeing something in order to learn it. Experiential learning types are more akin to learning from events and experiences (or, doing something with the material).

Advertising

Try out this quick quiz to find out your learning style.

Most of us are a combination of at least two of these categories but I will denote which step is most favorable to your most agreeable learning style so that you can start to memorize things quickly and efficiently.

Step 1: Preparation

To optimize your memorization session, pay close attention to which environment you choose. For most people, this means choosing an area with few distractions, though some people do thrive off of learning in public areas. Figure out what is most conducive to your learning so that you can get started.

Next, start drinking some tea. I could link you to mounds of scientific studies that confirm green tea as a natural catalyst for improving memory. Mechanically speaking, our ability to recall information comes down to the strength between neurons in our mind, which are connected by synapses. The more you exercise the synapse (repetition), the stronger it is, resulting in the ability to memorize.

As we get older, toxic chemicals will damage our neurons and synapses, leading to memory loss and even Alzheimer’s. Green tea contains compounds, however, that block this toxicity and keep your brain cells working properly a lot longer.

Step 2: Record what you’re memorizing

This is especially useful if you’re trying to memorize information from a lecture. Use a tape recorder to track all of the acquired facts being spoken and listen to it.

Advertising

If you’re trying to memorize a speech, record yourself reading the speech aloud and listen to yourself speaking. Obviously, this is most helpful for auditory learners, but it’s also handy because it ensures that you’re getting more context from a lecture that will help you learn the information faster.

Step 3: Write everything down

Before you start trying to recall everything from memory, write and re-write the information. This will help you become more familiar with what you’re trying to memorize.

Doing this while listening to your tape recorder can also help you retain a lot of the data. This is most useful for experienced learners.

Step 4: Section your notes

Now that you have everything written down in one set of notes, separate them into sections. This is ideal for visual learners, especially if you use color coding to differentiate between subjects.

This will help you break everything down and start compartmentalizing the information being recorded in your brain.

Step 5: Apply repetition to cumulative memorization

For each line of text, repeat it a few times and try to recall it without looking. As you memorize each set of text, be cumulative by adding the new information to what you’ve just learned. This will keep everything within your short-term memory from fading.

Advertising

Keep doing this until you have memorized that section and you are able to recall the entire thing. Do not move on to another section until you have memorized that one completely. This is mostly visual learning but if you are speaking aloud, then you are also applying auditory.

Step 6: Write it down from memory

Now that you can recall entire sections, write everything down from memory. This will reinforce everything you just have just learned by applying it experientially.

Step 7: Teach it to someone (or yourself)

The most effective method for me when I was in school was to teach the information to someone else. You can do this in a variety of ways. You can lecture the knowledge to someone sitting right in front of you (or the mirror, if you can’t convince anyone to sit through it) and explain everything extemporaneously.

If what you’ve learned needs to be recited verbatim, then do this in front of someone as well in order to get a feel for what it will be like to recite the text to the intended audience.

My favorite method for this is creating tests for other people. Take the information and predict what questions will come out of them. Use multiple choice, matching and so on to present the data in test format and see how someone else does.

All of this is experiential learning since you are actually practicing and manipulating the concepts you’ve learned.

Advertising

Step 8: Listen to the recordings continuously

While doing unrelated tasks like laundry or driving, go over the information again by listening to your tape recordings. This is certainly auditory learning but it will still supplement everything you’ve shoved into your short-term memory.

Step 9: Take a break

Finally, let your mind breathe. Go for a short time without thinking about what you just learned and come back to it later on.

You’ll find out what you really know and this will help you focus on the sections you might be weakest at.

Try these steps now and you will find remembering things a lot easier and you’ll memorize more stuff than a lot of other people!

Featured photo credit: Pexels via pexels.com

Read Next