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Do You Do This Common Mistake When You Start Working on Your Tasks?

Do You Do This Common Mistake When You Start Working on Your Tasks?

It’s 6 AM and you are ready to do some work related to your online business: writing the next free report for your e-mail list. You have an hour to do your work until the rest of the family wakes up.

You fire up your computer and open the word editing software of your choice. However, as soon as the blank page opens in front of you, you feel kind of helpless. After pondering for around ten minutes, you don’t have anything concrete written on the screen and you start to feel frustrated.

It’s now 06.20 AM and you barely have anything useful written on that document. Then, at 06.27 AM, you get an idea and you start writing an initial outline of the report. At 06.46 AM you have at least something on the screen as you start writing the first words.

Needless to say, you keep adding and deleting sentences, as you are not happy with what you see on the document. Then it’s 07.04 AM and your family wakes up. You have pretty much wasted the whole hour for planning your work when instead you should have couple of pages written already.

Yes, you are pissed, and that’s not a good way to start your day. So the question is: Are you going to repeat all this again and again?

The simple habit that is missing

This example was related to online business, but the same can happen in any profession or in anything you set out to do.

All this frustration and being pissed comes from one simple reason that you fail to acknowledge: You are not preparing for your work enough. In fact, when failing to do the preparation you are eating into the valuable minutes of your actual working time and that’s why you aren’t seeing any results.

Had you done some planning and preparation in advance, you’d have probably finished your task (or at least had a great start on it) and you would feel much better about your situation.

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Actually, what is happening here is way too common, but there is a simple way to fix it. But first, do you know what your excuse for not doing the obvious (the preparation) is?

What is your excuse?

It’s very easy to just jump into your work without doing any preliminary actions, like planning or preparing for your tasks. That’s why it’s also very easy to get disappointed if you are not careful.

First, you might just have something better to do than planning and preparing. This could be anything, from watching TV to even doing otherwise mundane tasks – like cleaning your home or washing the dishes.

Then, you may not just give enough value to this whole preparation phase. You may find it useless and want to spend the time instead on doing something nice (like watching your favorite TV show).

Finally, you think that all this planning and preparation is just a waste of time, since plans never work and the preparation is just some extra thing that you have to do on top of your actual work.

All these reasons are unfortunately very common and there is a price to pay: Missing deadlines, frustration, and longer-than needed workdays.

Get those lost minutes back – right now!

It’s no secret what I’m going to tell you here: To fix the situation, you need to change your attitude towards preparation and standardize the whole process.

What this means is that you grow a habit out of preparation. In order to create this beneficial habit, take these steps:

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1. Remember your priorities. Understand that in order to maximize your time, you need to prepare your work. If you fail to do this, you’ll pay the price.

Let’s say that you waste 10 minutes every day (from Monday to Friday) of your actual working time on pondering. As such, you are already losing 50 minutes from your precious time on a weekly basis.

In that time you could:

  • Write a guest post for another blog
  • Write exclusive content for your e-mail list
  • Record a video for your e-mail subscribers
  • + other valuable things that take takes your online business further

Even though that 10 minutes may not seem that much, it’s the cumulative nature of the time that makes the difference. It all adds up and you may not even notice it.

Especially if you work part-time on your online business, you have even less time to waste. That’s why every minute counts, and when you understand your priorities, you can cut down the time wasted considerably.

2. Register into an online task management software. If you are not using a task management software of any kind, it’s time to do so now.

I’m using a software called Nozbe, but you can choose from any of the applications that are available for various operating systems, smartphones, or as a cloud-based service.

It’s easier to manage all your tasks in an application than keeping them in your head.

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3. Take 15-30 minutes of your time every evening for preparation. Dedicate a small time block every evening, where you go through your tasks for the next day. If this time is too little, spend as much as necessary to do the required preparation.

For instance, I make sure that I have written all the blog post outlines ready the evening before, so that I can get into work mode as soon as I start my computer the next morning.

Just think about your task and try to figure out the steps that would complete the work faster if the preparation was properly done.

4. Remember the task wording. Tasks on your list should be self-explanatory.

For instance:

  • Write a blog post: <your topic>
  • Send a reply to Sophie about <topic>
  • Read through the document and send it for <person’s name here> proofreading

As you can see, the tasks are easy to understand, and after you have completed the task it’s done and you can cross it off of your list.

5. Make sure that your equipment is ready for you. Before you start working, make sure that all the necessary equipment is ready before you start working. That way you are ready to get started right away and without any unnecessary delays.

Especially if you are building your online business part-time, this is yet another of those moments where you could lose some valuable minutes if you didn’t prepare enough.

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6. Understand your location. In some cases you can’t do all the work in the same location. This may happen if you work when the rest of the family is sleeping or if the environment is not suitable for a certain type of work.

For instance, I used to do some work related to my blog before going to my day job. However, since I was working early in the morning, things like recording a video or a podcast was out of the question (I didn’t want to wake everyone else up).

Try to remember this in the preparation phase and adjust your schedules and tasks accordingly.

7. Tweak your process further. This whole process is just a start and there is always room for improvement.

For instance, you could realize that a certain type of document that you write every time from scratch could be built as a template. That way you wouldn’t be repeating the same steps over and over again and wasting those precious minutes of your working day.

Conclusion

Hopefully I was able to sell you the benefits of preparation. Just make sure you know your game plan before you start working. This way you actually get work done and you don’t waste your time wondering what to do.

As Alexander Graham Bell, the inventor of the phone said: “Before anything else, preparation is the key to success.” Those are the words of a wise man that shouldn’t be forgotten.

More by this author

Timo Kiander

Productivity Author and Founder of Productive Superdad

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Last Updated on October 16, 2019

Invaluable Lessons You Can Learn From Your Mistakes

Invaluable Lessons You Can Learn From Your Mistakes

Do you like making mistakes?

I certainly don’t.

Making mistakes is inevitable. Wouldn’t it be wonderful if we could be at ease with them?

Perhaps there is a way to think of them differently and see their benefits.

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Why Mistakes Feel Dangerous

Mistakes often feel dangerous. Throughout human history, our errors have often been treated as dangerous for a variety of reasons:

  • Our vulnerability. We have limited and fragile support systems. When those systems fail, people often lose their lives.
  • Real dangers. Nature can be dangerous, and making mistakes can put us at the mercy of nature and its animal residents seeking a meal.
  • Ignorance. Many cultures scapegoats someone whenever there is a failure of some kind. Scapegoating can be serious and deadly.
  • Order. Many societies punish those who do not conform to the prevailing orthodoxy and treat difference and non-conformity as a mistake. Even our brains flash an error message whenever we go against prevailing social norms.

We have a history of handling mistakes and failure in an unpleasant way. Since each of us carries our human history with us, it can be a challenge to overcome the fear of making mistakes.

If we can embrace the reality of mistakes, we can free ourselves to be more creative in our lives and dig up some interesting insights.

Why We Can’t Avoid Making Mistakes

Many people operate under the notion that making mistakes is an aberration, a mistake if you will. You can call it perfectionism but it is a more substantial problem. It is really a demand for order and continuity.

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When we think we can eliminate mistakes, we are often working from a perspective that sees the world as a fixed place. The world, however, is not so obliging. Like it or not, the world, and everything in it, is constantly changing.

Change is more constant and pervasive than we can see with our own eyes which is why we often miss it. Our bodies are constantly changing. The natural conditions of the earth change constantly as well. Everything, including economic and cultural systems have life cycles. Everything is in a constant state of flux.

We cannot see all of the changes going on around us since rates of change vary. Unfortunately, when we try to create a feeling of certainty and solidity in our lives or operate from the illusion of stability and order, we are fighting reality and our natural evolution which is built on adapting to change.

It is better to continually bend into this reality rather than fight every change we experience. Fighting it can cause us to make more mistakes. Finding the benefits in change can be useful and help us minimize unnecessary mistakes.

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Lessons Learned from Making Mistakes

Life has so many uncertainties and variables that mistakes are inevitable. Fortunately, there are many things you can learn from making mistakes.

Here is a list of ways to harness the mistakes you make for your benefit.

  1. Point us to something we did not know.
  2. Reveal a nuance we missed.
  3. Deepen our knowledge.
  4. Tell us something about our skill levels.
  5. Help us see what matters and what does not.
  6. Inform us more about our values.
  7. Teach us more about others.
  8. Let us recognize changing circumstances.
  9. Show us when someone else has changed.
  10. Keep us connected to what works and what doesn’t work.
  11. Remind us of our humanity.
  12. Spur us to want to better work which helps us all.
  13. Promote compassion for ourselves and others.
  14. Teach us to value forgiveness.
  15. Help us to pace ourselves better.
  16. Invite us to better choices.
  17. Can teach us how to experiment.
  18. Can reveal a new insight.
  19. Can suggest new options we had not considered.
  20. Can serve as a warning.
  21. Show us hidden fault lines in our lives which can lead us to more productive arrangements.
  22. Point out structural problems in our lives.
  23. Prompt us to learn more about ourselves.
  24. Remind us how we are like others.
  25. Make us more humble.
  26. Help us rectify injustices in our lives.
  27. Show us where to create more balance in our lives.
  28. Tell us when the time to move on has occurred.
  29. Reveal where our passion is and where it is not.
  30. Expose our true feelings.
  31. Bring out problems in a relationship.
  32. Can be a red flag for our misjudgments.
  33. Point us in a more creative direction.
  34. Show us when we are not listening.
  35. Wake us up to our authentic selves.
  36. Can create distance with someone else.
  37. Slow us down when we need to.
  38. Can hasten change.
  39. Reveal our blind spots.
  40. Are the invisible made visible.

Reframe Reality to Handle Mistakes More Easily

The secret to handling mistakes is to:

  • Expect them as part of the process of growth and development.
  • Have an experimental mindset.
  • Think in evolutional rather than fixed terms.

When we accept change as the natural structure of the world, our vulnerability and humanness lets us work with the ebb and flow of life.

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When we recognize the inevitability of mistakes as part of the ongoing experiment which life is, then we can relax more. In doing so we may make fewer of them.

It also helps to keep in mind that trial and error is an organic natural way of living. It is how we have evolved over time. It is better to be with our natural evolution than to fight it and make life harder.

When we adopt an evolutional mindset and see ourselves as part of the ongoing human experiment, we can appreciate that all that has been built up over time which includes the many mistakes our ancestors have made over thousands of years. Each one of us today is a part of that human tradition of learning and experimenting,

Mistakes are part of the trial and error, experimental nature of life. The more you adopt the experimental, evolutional frame, the easier it becomes to handle mistakes.

Handling mistakes well can help you relax and enjoy all aspects of life more.

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Featured photo credit: Sarah Kilian via unsplash.com

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