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When You Follow These 9 Simple Tricks, You Will Stay Organized And Productive Every Day

When You Follow These 9 Simple Tricks, You Will Stay Organized And Productive Every Day

Everyone wants to have a productive and organized day, but they don’t have the productivity tips to pull it off. Here are the productivity tips that, if followed, guarantee you  an extremely well-organized, super efficient workday.

1. Have A Relaxing Start To Your Day

Whether you commute or work at home, give yourself a chance to get zen after you wake up. That means not checking emails right when you wake up, and just in general avoiding work talk and and work thoughts for at least half an hour. Take the time to read something that makes you think but isn’t too challenging, either; the paper or your favorite online media outlet are great options. Eat a healthy and hearty breakfast that makes you glad that you woke up after only a certain number of hours of sleep, and pour yourself your favorite form of caffeine to jump-start your day.

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2. Look Over Your To-Do List

One of the best productivity tips I can give you is to have a to-do list, ideally one that was at least partly prepared the day before. Ask yourself what the most important thing is that you have get done today. You don’t have to do that thing first, but you shouldn’t save it for the end of the day, either. Also see what you can add to your list based on any new information you have about what you’ll be doing today.

3. Make Goals/Make A Checklist

Finalize your list. Know what you’re going to do today, and preferably when you’re going to do it. You’ll feel obligated to your timetable and, best of all, you lower the chance dramatically of missing an important task.

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4. Get Started

Now is the hard part, and if you approach it the right way it’s really not that hard. My favorite approach is, if you’re feeling overwhelmed by your responsibilities, to just work on your first task for ten minutes. Anyone can do ten minutes, and that’s all it takes to get the wheels spinning. Once you into the groove you won’t want to get out of the groove.

5. Take Breaks!

A list of productivity tips isn’t complete if it doesn’t recognize the need for downtime. Don’t risk overexerting yourself; that would lose you more time than you’d gain by working straight through the day. When you’re starting to feel weary, give yourself a few minutes to find your center again. Whether it be reading your Twitter feed or stepping away from the desk, do something that helps you recharge your batteries.

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6. Don’t Give In To The Mid Day Slump

There’s a time in the workday, usually around the middle, that your productivity seems to slow to almost a standstill. Push past it. Marathon runners have a “wall” they have to overcome, and then the rest of the run is relatively smooth sailing. The same is true about work. Break down your wall.

7. Don’t Let The Missteps Slow You Down

Just because you trip doesn’t mean you have to fall over. There will be things that take longer than you thought or don’t go as planned; what you need to do is roll with the punches. Getting over a mistake faster is one of the best productivity tips you can work on improving.

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8. Keep A Record Of Your Accomplishments

Even the tiny ones. Not only should you check items off of your to-do list; you should add unexpected things you get done during the day to it to check off, too. By doing that you can fairly analyze how productive you were that day, and either take pride in it or learn what to do differently next time.

9. Have A Productivity Sprint

Even if you jog most of the way, you always want to race to the finish line. When you’re on your last hour or so of the workday, put pen to pad or fingers to keyboard and make the most out of that hour that you can. If you’re lacking motivation, just remember what’s waiting for you once you run through that checkered tape.

Featured photo credit: Thomas R. Stegelmann via flickr.com

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Matt OKeefe

Matt is a marketer and writer who shares about lifestyle and productivity tips on Lifehack.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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