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What is Your Favorite Productivity Tool?

What is Your Favorite Productivity Tool?

Today, the Lifehack Expert team has shared their favorite productivity tools that increased their efficiency and made their life better. Look through their recommendations, try them out and comment with your experience and recommendations below.

 

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    Kirstin O’Donovan
    Rescue Time.

    This amazing tool tracks your activity on the computer and sends you a summary of how you have spent your time with the hours you did the past week. This is an excellent tool to identify your time thieves and improve your productivity because you are able to see where you are spending too much time and where you need to cut down. It also gives you a percentage of how productive you are. When we want to be more productive, the first step is improving the areas you are not so productive and this tool does all the hard work for you. A weekly summary is sent directly to your email.

     

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      Piotr Nabielec
      FreeMind.

      At work, it stores all my tasks in graphical and hierarchical form – projects with nested tasks, tasks delegated to others and allows prioritizing and summarizing very easily. Drag and drop, multiple colors, links and icons make things visual and quick to navigate through.

      With just one look I have a great summary of what I am doing, why I am doing it, what is critical and urgent, what is the best thing to do going forward, all delegated tasks and how much I already accomplished this week.

      I’ve been using it for years and it has proven its value!

       

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        Victoria Crawcour
        Wunderlist.

        It’s an online to do list that comes in both desktop and mobile versions, meaning I can access my lists at work, at home and on the go. As well as being much more efficient than paper lists that I more often than not misplace, you can invite other team members (making it great for collaborative working), assign tasks to them, include due dates on your tasks to stay on target, add subtasks and even important notes. You also receive notifications when each task is ticked off, meaning you never lose track of a projects progress! I don’t know how I’d cope without it; it could organise even the most scatter-brained among us!

         

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          Kavetha Sundaramoorthy
          10 minute rule.

          It’s super simple. Every morning, I set aside just 10 minutes to start an activity. Lets say I want to write a book, I will set a timer for just 10 minutes and focus intensely on writing until it rings.

          This technique is especially helpful for things you find hard or overwhelming to start. Like getting in shape. Just run in place for 10 minutes every morning until timer goes off.

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          The two benefits:

          One, you only have to do it for 10 minutes, so your mind is less likely to make up distractions and excuses.

          Two, if you do this without a break every day for a few weeks, JUST 10 minutes a day, you have established a new pathway in your brain. Now it’s a habit, something your brain will help you do without thinking or debating (like brushing teeth)

           

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            Trent Hand
            EMClient.

            I use it to organize both of my email accounts in one section, keep track of all my calendars, and generally function better at getting back to people. It’s like Outlook, but free.

             

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              Andy Small
              OneNote.

              I use OneNote in my professional and personal life to keep myself organised. It comes with the Office suite of tools but it’s often overshadowed by other productivity apps. While it has no OS X app it does have a web interface you can use in OS X.

               

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                  Robbie Williford
                  Buffer.

                  It is my favorite tool for my social media productivity. I use it to post on my social media outlets in a smart way. I can maximize my reach and really hack into my social media potential in a simple and effective way.

                   

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                    Melody M. Austin
                    HootSuite.

                    It really is the best for social media productivity. I can watch popular topics in the industry and plan post days in advance. It’s great when I have projects for managing client profiles and my own profiles as well.

                     

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                      Josh Medeski
                      Doit.im.

                      It is a lesser known GTD app. I use it to empty my brain, sort my projects, and set reminders for the furutre. It syncs across all of my devices, and the Doit.im team is constantly making the product better!

                       

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                        Ann Smarty
                        Firefox “pinned” tabes feature.

                        I save any task as a pinned tab and I won’t remove it until it’s done.

                         

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                          Rob Toledo
                          Trello.

                          It’s by far my favorite way to stay organized on projects for both time management as well as outlining the project as a whole. It’s free to use and is definitely worth a shot. You can share boards with friends, coworkers, clients and bosses. Definitely changed the way I organize my days.

                           

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                            Aaron Morton
                            Get it done.

                            I have started using ‘Get it done’ task app, a task management software that allows me to easily see what i need to do for each project.

                            I find myself more creative when I have multiple projects running simultaneously. In order to make this work I have to Be very organised. This app helps me do that.

                             

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                              Bojan Djordjevic
                              Byword.

                              It would definitively be Byword. As a writer I spend most of my productive time in the writing app. The less time I spend in a task manager thinking, and the more time I spend in the writing app working, the more productive I am.

                              Byword is helping me move away from all the distractions that could potentially distract me, and keeps me in the writing mode.

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                              Your favorite productivity tool should be the one that delivers you the most results. Pick one that lets you complete your primary task in the least possible amount of time.

                               

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                                Hannah Braime
                                Things.

                                Things by Cultured Code for Mac and iOS has changed the way I manage my life. It uses David Allen’s “Getting Things Done” system to manage task lists, projects and areas of responsibility. I can schedule tasks, differentiate between work-related and personal to dos, and assign different tags to tasks to provide context, such as ‘errands’ and ‘offline’. It’s a great way of getting everything out of my head and into the cloud, leaving me with the mental space to focus on more exciting things!

                                 

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                                  Jason Havner
                                  Feedly.

                                  I can minimize the time it takes to sift through useless news and get the stuff that matters to me most all in one spot. Its easy to see all my favorite new content daily without wasting time browsing through hundreds of articles.

                                   

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                                    Rob Boirun
                                    Bible+.

                                    I’m not a preachy type person and don’t want to tells others what they should do. But for me, I just started with a few preset reading plans on Proverbs and this has really made my focus on things much clearer and with purpose. It’s really set my daily planning with a meaning that I have not found before using my own agenda.

                                     

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                                      Maria Brilaki
                                      SelfControl

                                      My latest “no more distractions” discovery: The “SelfControl” app for my Mac. Once I enable it I can no longer access websites renowned for their distraction effect…like Facebook. SelfControl actually allows you to choose which websites you want to block, so anything can go in the list – from Gmail to CNN.

                                      I usually set it for 2 hours at a time. SelfControl has a countdown timer that is visible on my screen.

                                      The (expected) benefit? Less Distractions + Increased Productivity. I avoid mindless browsing that just happens out of habit.

                                      The (unexpected) benefit? Focus. Seeing the timer countdown makes me feel in “work mode”. For the next 2 hours, I’M WORKING!

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                                        Mike Bundrant
                                        BusyCal.

                                        I am a Mac user and was not satisfied with the calendar app that comes standard, so I began my search. I am an NLP trainer and life coach, so it is critical for me to keep appointments clear and straight as well as manage multiple other projects involved with marketing my business.

                                        BusyCal is a paid app, but well worth it. I color code my projects and deadlines right in the app. It syncs wherever I want to sync it. BusyCal also allows easy tracking of tasks, all in a simple, intuitive interface.

                                        After trying a dozen or more apps, including interfaces that allow the client to choose their own dates for appointments, I have opted for the easy and simplicity of BusyCal to keep my appointments and tasks organized.

                                         

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                                          Ohad Frankfurt
                                          Any.Do

                                          Without a doubt, the BEST to-do list app out there, but for me – its more than that. this app is my personal assistent, and helps me be more productive in my daily tasks, and because of its slick interface and fantastic user experience, it makes the process of geting things done – fun.

                                           

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                                              Robbie Williford
                                              Lift.

                                              My favorite tool is Lift, which is a habit-tracking app that allows me to have a daily checklist of things that I need to accomplish. It allows me to push myself in order to form the habits that are going to make me a better person. It holds me accountable every single day and honestly, I like that.

                                               

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                                                Zoe B
                                                STING.

                                                I use the STING method to increase my productivity. Research has shown that interruptions waste 28% of a person’s day and this simple method allows you to minimise interruptions by improving your ability to focus on one task at a time.

                                                The STING method entails the following steps:

                                                • Select one task
                                                • Time yourself
                                                • Ignore everything else
                                                • No breaks
                                                • Give yourself a reward

                                                 

                                                More by this author

                                                Brian Lee

                                                Chief of Product Management at Lifehack

                                                7 Best Project Management Apps to Boost Productivity How to Set Ambitious Career Goals (With Examples) How to Answer Behavioral Based Interview Questions Smartly 100 Incredible Life Hacks That Make Life So Much Easier 10 Best New Products That People Don’t Know About

                                                Trending in Productivity

                                                1 How to Stop Being Passive and Start Getting What You Want 2 How to Prevent Decision Fatigue From Clouding Your Judgement 3 5 Less-Known Reasons Why Less is More 4 10 Smart Productivity Software to Boost Work Performance 5 How to Take Good Notes at Work: 6 Effective Ways

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                                                Last Updated on July 8, 2020

                                                How to Prevent Decision Fatigue From Clouding Your Judgement

                                                How to Prevent Decision Fatigue From Clouding Your Judgement

                                                What is decision fatigue? Let me explain this with an example:

                                                When determining a court ruling, there are many factors that contribute to their final verdict. You probably assume that the judge’s decision is influenced solely by the nature of the crime committed or the particular laws that were broken. While this is completely valid, there is an even greater influential factor that dictates the judge’s decision: the time of day.

                                                In 2012, a research team from Columbia University[1] examined 1,112 court rulings set in place by a Parole Board Judge over a 10 month period. The judge would have to determine whether the individuals in question would be released from prison on parole, or a change in the parole terms.

                                                While the facts of the case often take precedence in decision making, the judges mental state had an alarming influence on their verdict.

                                                As the day goes on, the chance of a favorable ruling drops:

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                                                  Image source: Proceedings of the National Academy of Sciences

                                                  Does the time of day, or the judges level of hunger really contribute that greatly to their decision making? Yes, it does.

                                                  The research went on to show that at the start of the day the likelihood of the judging giving out a favorable ruling was somewhere around 65%.

                                                  But as the morning dragged on, the judge became fatigued and drained from making decision after decision. As more time went on, the odds of receiving a favorable ruling decreased steadily until it was whittled down to zero.

                                                  However, right after their lunch break, the judge would return to the courtroom feeling refreshed and recharged. Energized by their second wind, their leniency skyrockets back up to a whopping 65%. And again, as the day drags on to its finish, the favorable rulings slowly diminish along with the judge’s spirits.

                                                  This is no coincidence. According to the carefully recorded research, this was true for all 1,112 cases. The severity of the crime didn’t matter. Whether it was rape, murder, theft, or embezzlement, the criminal was more likely to get a favorable ruling either early in the morning, or after the judges lunch break.

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                                                  Are You Suffering from Decision Fatigue Too?

                                                  We all suffer from decision fatigue without even realizing it.

                                                  Perhaps you aren’t a judge with the fate of an individual’s life at your disposal, but the daily decisions you make for yourself could hinder you if you’re not in the right head-space.

                                                  Regardless of how energetic you feel (as I imagine it is somehow caffeine induced anyway), you will still experience decision fatigue. Just like every other muscle, your brain gets tired after periods of overuse, pumping out one decision after the next. It needs a chance to rest in order to function at a productive rate.

                                                  The Detrimental Consequences of Decision Fatigue

                                                  When you are in a position such as a Judge, you can’t afford to let your mental state dictate your decision making; but it still does. According to George Lowenstein, an American educator and economy expert, decision fatigue is to blame for poor decision making among members of high office. The disastrous level of failure among these individuals to control their impulses could be directly related to their day to day stresses at work and their private life.

                                                  When you’re just too tired to think, you stop caring. And once you get careless, that’s when you need to worry. Decision fatigue can contribute to a number of issues such as impulse shopping (guilty), poor decision making at work, and poor decision making with after work relationships. You know what I’m talking about. Don’t dip your pen in the company ink.

                                                  How to Make Decision Effectively

                                                  Either alter the time of decision making to when your mind is the most fresh, or limit the number of decisions to be made. Try utilizing the following hacks for more effective decision making.

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                                                  1. Make Your Most Important Decisions within the First 3 Hours

                                                  You want to make decisions at your peak performance, so either first thing in the morning, or right after a break.

                                                  Research has actually shown that you are the most productive for the first 3 hours[2] of your day. Utilize this time! Don’t waste it on trivial decisions such as what to wear, or mindlessly scrolling through social media.

                                                  Instead, use this time to tweak your game plan. What do you want to accomplish? What can you improve? What steps do you need to take to reach these goals?

                                                  2. Form Habits to Reduce Decision Making

                                                  You don’t have to choose all the time.

                                                  Breakfast is the most important meal of the day, but it doesn’t have to be an extravagant spread every morning. Make a habit out of eating a similar or quick breakfast, and cut that step of your morning out of the way. Can’t decide what to wear? Pick the first thing that catches your eye. We both know that after 20 minutes of changing outfits you’ll just go with the first thing anyway.

                                                  Powerful individuals such as Steve Jobs, Barack Obama, and Mark Zuckerberg don’t waste their precious time deciding what to wear. In fact, they have been known to limiting their outfits down to two options in order to reduce their daily decision making.

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                                                  3. Take Frequent Breaks for a Clearer Mind

                                                  You are at your peak of productivity after a break, so to reap the benefits, you need to take lots of breaks! I know, what a sacrifice. If judges make better decisions in the morning and after their lunch break, then so will you.

                                                  The reason for this is because the belly is now full, and the hunger is gone. Roy Baumeister, Florida State University social psychologist[3] had found that low-glucose levels take a negative toll on decision making. By taking a break to replenish your glucose levels, you will be able to focus better and improve your decision making abilities.

                                                  Even if you aren’t hungry, little breaks are still necessary to let your mind refresh, and come back being able to think more clearly.

                                                  Structure your break times. Decide beforehand when you will take breaks, and eat energy sustaining snacks so that your energy level doesn’t drop too low. The time you “lose” during your breaks will be made up in the end, as your productivity will increase after each break.

                                                  So instead of slogging through your day, letting your mind deteriorate and fall victim to the daily abuses of decision making, take a break, eat a snack. Let your mind refresh and reset, and jump-start your productivity throughout the day.

                                                  More Tips About Decision Making

                                                  Featured photo credit: Kelly Sikkema via unsplash.com

                                                  Reference

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