Advertising
Advertising

What is Your Favorite Productivity Tool?

What is Your Favorite Productivity Tool?

Today, the Lifehack Expert team has shared their favorite productivity tools that increased their efficiency and made their life better. Look through their recommendations, try them out and comment with your experience and recommendations below.

 

null
    Kirstin O’Donovan
    Rescue Time.

    This amazing tool tracks your activity on the computer and sends you a summary of how you have spent your time with the hours you did the past week. This is an excellent tool to identify your time thieves and improve your productivity because you are able to see where you are spending too much time and where you need to cut down. It also gives you a percentage of how productive you are. When we want to be more productive, the first step is improving the areas you are not so productive and this tool does all the hard work for you. A weekly summary is sent directly to your email.

     

    null
      Piotr Nabielec
      FreeMind.

      At work, it stores all my tasks in graphical and hierarchical form – projects with nested tasks, tasks delegated to others and allows prioritizing and summarizing very easily. Drag and drop, multiple colors, links and icons make things visual and quick to navigate through.

      With just one look I have a great summary of what I am doing, why I am doing it, what is critical and urgent, what is the best thing to do going forward, all delegated tasks and how much I already accomplished this week.

      I’ve been using it for years and it has proven its value!

       

      null
        Victoria Crawcour
        Wunderlist.

        It’s an online to do list that comes in both desktop and mobile versions, meaning I can access my lists at work, at home and on the go. As well as being much more efficient than paper lists that I more often than not misplace, you can invite other team members (making it great for collaborative working), assign tasks to them, include due dates on your tasks to stay on target, add subtasks and even important notes. You also receive notifications when each task is ticked off, meaning you never lose track of a projects progress! I don’t know how I’d cope without it; it could organise even the most scatter-brained among us!

         

        null
          Kavetha Sundaramoorthy
          10 minute rule.

          It’s super simple. Every morning, I set aside just 10 minutes to start an activity. Lets say I want to write a book, I will set a timer for just 10 minutes and focus intensely on writing until it rings.

          This technique is especially helpful for things you find hard or overwhelming to start. Like getting in shape. Just run in place for 10 minutes every morning until timer goes off.

          Advertising

          The two benefits:

          One, you only have to do it for 10 minutes, so your mind is less likely to make up distractions and excuses.

          Two, if you do this without a break every day for a few weeks, JUST 10 minutes a day, you have established a new pathway in your brain. Now it’s a habit, something your brain will help you do without thinking or debating (like brushing teeth)

           

          null
            Trent Hand
            EMClient.

            I use it to organize both of my email accounts in one section, keep track of all my calendars, and generally function better at getting back to people. It’s like Outlook, but free.

             

            null
              Andy Small
              OneNote.

              I use OneNote in my professional and personal life to keep myself organised. It comes with the Office suite of tools but it’s often overshadowed by other productivity apps. While it has no OS X app it does have a web interface you can use in OS X.

               

              null
                  Robbie Williford
                  Buffer.

                  It is my favorite tool for my social media productivity. I use it to post on my social media outlets in a smart way. I can maximize my reach and really hack into my social media potential in a simple and effective way.

                   

                  null
                    Melody M. Austin
                    HootSuite.

                    It really is the best for social media productivity. I can watch popular topics in the industry and plan post days in advance. It’s great when I have projects for managing client profiles and my own profiles as well.

                     

                    Advertising

                    null
                      Josh Medeski
                      Doit.im.

                      It is a lesser known GTD app. I use it to empty my brain, sort my projects, and set reminders for the furutre. It syncs across all of my devices, and the Doit.im team is constantly making the product better!

                       

                      null
                        Ann Smarty
                        Firefox “pinned” tabes feature.

                        I save any task as a pinned tab and I won’t remove it until it’s done.

                         

                        null
                          Rob Toledo
                          Trello.

                          It’s by far my favorite way to stay organized on projects for both time management as well as outlining the project as a whole. It’s free to use and is definitely worth a shot. You can share boards with friends, coworkers, clients and bosses. Definitely changed the way I organize my days.

                           

                          null
                            Aaron Morton
                            Get it done.

                            I have started using ‘Get it done’ task app, a task management software that allows me to easily see what i need to do for each project.

                            I find myself more creative when I have multiple projects running simultaneously. In order to make this work I have to Be very organised. This app helps me do that.

                             

                            null
                              Bojan Djordjevic
                              Byword.

                              It would definitively be Byword. As a writer I spend most of my productive time in the writing app. The less time I spend in a task manager thinking, and the more time I spend in the writing app working, the more productive I am.

                              Byword is helping me move away from all the distractions that could potentially distract me, and keeps me in the writing mode.

                              Advertising

                              Your favorite productivity tool should be the one that delivers you the most results. Pick one that lets you complete your primary task in the least possible amount of time.

                               

                              null
                                Hannah Braime
                                Things.

                                Things by Cultured Code for Mac and iOS has changed the way I manage my life. It uses David Allen’s “Getting Things Done” system to manage task lists, projects and areas of responsibility. I can schedule tasks, differentiate between work-related and personal to dos, and assign different tags to tasks to provide context, such as ‘errands’ and ‘offline’. It’s a great way of getting everything out of my head and into the cloud, leaving me with the mental space to focus on more exciting things!

                                 

                                null
                                  Jason Havner
                                  Feedly.

                                  I can minimize the time it takes to sift through useless news and get the stuff that matters to me most all in one spot. Its easy to see all my favorite new content daily without wasting time browsing through hundreds of articles.

                                   

                                  null
                                    Rob Boirun
                                    Bible+.

                                    I’m not a preachy type person and don’t want to tells others what they should do. But for me, I just started with a few preset reading plans on Proverbs and this has really made my focus on things much clearer and with purpose. It’s really set my daily planning with a meaning that I have not found before using my own agenda.

                                     

                                    null
                                      Maria Brilaki
                                      SelfControl

                                      My latest “no more distractions” discovery: The “SelfControl” app for my Mac. Once I enable it I can no longer access websites renowned for their distraction effect…like Facebook. SelfControl actually allows you to choose which websites you want to block, so anything can go in the list – from Gmail to CNN.

                                      I usually set it for 2 hours at a time. SelfControl has a countdown timer that is visible on my screen.

                                      The (expected) benefit? Less Distractions + Increased Productivity. I avoid mindless browsing that just happens out of habit.

                                      The (unexpected) benefit? Focus. Seeing the timer countdown makes me feel in “work mode”. For the next 2 hours, I’M WORKING!

                                      Advertising

                                       

                                      null
                                        Mike Bundrant
                                        BusyCal.

                                        I am a Mac user and was not satisfied with the calendar app that comes standard, so I began my search. I am an NLP trainer and life coach, so it is critical for me to keep appointments clear and straight as well as manage multiple other projects involved with marketing my business.

                                        BusyCal is a paid app, but well worth it. I color code my projects and deadlines right in the app. It syncs wherever I want to sync it. BusyCal also allows easy tracking of tasks, all in a simple, intuitive interface.

                                        After trying a dozen or more apps, including interfaces that allow the client to choose their own dates for appointments, I have opted for the easy and simplicity of BusyCal to keep my appointments and tasks organized.

                                         

                                        null
                                          Ohad Frankfurt
                                          Any.Do

                                          Without a doubt, the BEST to-do list app out there, but for me – its more than that. this app is my personal assistent, and helps me be more productive in my daily tasks, and because of its slick interface and fantastic user experience, it makes the process of geting things done – fun.

                                           

                                          null
                                              Robbie Williford
                                              Lift.

                                              My favorite tool is Lift, which is a habit-tracking app that allows me to have a daily checklist of things that I need to accomplish. It allows me to push myself in order to form the habits that are going to make me a better person. It holds me accountable every single day and honestly, I like that.

                                               

                                              null
                                                Zoe B
                                                STING.

                                                I use the STING method to increase my productivity. Research has shown that interruptions waste 28% of a person’s day and this simple method allows you to minimise interruptions by improving your ability to focus on one task at a time.

                                                The STING method entails the following steps:

                                                • Select one task
                                                • Time yourself
                                                • Ignore everything else
                                                • No breaks
                                                • Give yourself a reward

                                                 

                                                More by this author

                                                Brian Lee

                                                Chief of Product Management at Lifehack

                                                How to Set Ambitious Career Goals (With Examples) 7 Best Project Management Apps to Boost Productivity 100 Incredible Life Hacks That Make Life So Much Easier 10 Best New Products That People Don’t Know About Book Summary: The Power of Habit in 2 Minutes

                                                Trending in Productivity

                                                1 50 Motivational Quotes for Work to Inspire Success 2 How to Make a Positive Change for a Fulfilling Life 3 The Importance of Reminders (And How to Make a Reminder Work) 4 10 Practical Ways to Improve Time Management Skills 5 How to Master the Art of Prioritization

                                                Read Next

                                                Advertising
                                                Advertising
                                                Advertising

                                                Last Updated on January 13, 2020

                                                50 Motivational Quotes for Work to Inspire Success

                                                50 Motivational Quotes for Work to Inspire Success

                                                Let’s face it – no matter how excited you are about a new project or priority in your life, there will always be days when your motivation lags. Days when – despite all the progress you’ve made in the past – it just sounds easier to sit on the couch playing video games than to buckle down and crank out the work needed to meet your goals.

                                                In order to be successful, you must be able to motivate yourself past these humps. Whenever you feel your drive and determination lagging, turn to these motivational quotes for work to provide the extra spark of passion needed to keep you on track.

                                                Quotes about Goal Setting

                                                Whether you’re still in the planning phases of your business or whether you’re plotting a plan of attack to bring about your long-range vision, setting good goals is a critical part of succeeding in business.

                                                Check out these quotes for extra inspiration on how to turn your dreams into reality:

                                                quote-Benjamin-E.-Mays-the-tragedy-in-life-doesnt-lie-in-106113

                                                  “The tragedy in life doesn’t lie in not reaching your goal. The tragedy lies in having no goal to reach.”– Benjamin Mays


                                                  “By recording your dreams and goals on paper, you set in motion the process of becoming the person you most want to be. Put your future in good hands — your own.”–Mark Victor Hansen


                                                  “Give yourself an even greater challenge than the one you are trying to master and you will develop the powers necessary to overcome the original difficulty.”–William J. Bennett – The Book of Virtues


                                                  “The entrepreneur is essentially a visualizer and actualizer… He can visualize something, and when he visualizes it he sees exactly how to make it happen.”–Robert L. Schwartz

                                                  Quotes about Achieving Excellence in Work

                                                  Once you’ve got your goals together, you’ll need to put in 110% of your effort in order to transform these visions into reality. To increase your motivation to work at a consistently high level, take a look at the following words of wisdom:

                                                  “Excellence is an art won by training and habituation. We do not act rightly because we have virtue or excellence, but we rather have those because we have acted rightly. We are what we repeatedly do. Excellence, then, is not an act but a habit.”–Aristotle


                                                  “If you are going to achieve excellence in big things, you develop the habit in little matters. Excellence is not an exception, it is a prevailing attitude.”–Charles R. Swindoll

                                                  Desire is the key to motivation

                                                    “Desire is the key to motivation, but it’s determination and commitment to an unrelenting pursuit of your goal — a commitment to excellence — that will enable you to attain the success you seek.”–Mario Andretti


                                                    “The secret of joy in work is contained in one word – excellence. To know how to do something well is to enjoy it.”–Pearl Buck


                                                    “The quality of a person’s life is in direct proportion to their commitment to excellence, regardless of their chosen field of endeavor.”–Vince Lombardi

                                                    Quotes about Determination and Persistence

                                                    Since every business or other endeavor is bound to hit some rough patches, it’s often a person’s level of determination and patience that brings about either success or failure. These positive quotes give you an extra boost of encouragement:

                                                    “Enter every activity without giving mental recognition to the possibility of defeat. Concentrate on your strengths, instead of your weaknesses… on your powers, instead of your problems.”–Paul J. Meyer


                                                    “Knowing trees, I understand the meaning of patience. Knowing grass, I can appreciate persistence.”–Hal Borland


                                                    “Nothing in the world can take the place of Persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan ‘Press On’ has solved and always will solve the problems of the human race.”–Calvin Coolidge

                                                    quote-Thomas-Fuller-an-invincible-determination-can-accomplish-almost-anything-92190

                                                      “An invincible determination can accomplish almost anything and in this lies the great distinction between great men and little men.”–Thomas Fuller

                                                      Quotes about Leadership

                                                      Whether you use it to engage your employees, to encourage teamwork or motivate others to follow your unique way of thinking, leadership is crucial. Take your leadership cues from these renowned leaders’ famous sayings:

                                                      “The most dangerous leadership myth is that leaders are born — that there is a genetic factor to leadership. This myth asserts that people simply either have certain charismatic qualities or not. That’s nonsense; in fact, the opposite is true. Leaders are made rather than born.” –Warren G. Bennis


                                                      “All of the great leaders have had one characteristic in common: it was the willingness to confront unequivocally the major anxiety of their people in their time. This, and not much else, is the essence of leadership.”–John Kenneth Galbraith

                                                      Leadership is not magnetic personality

                                                        “Leadership is not magnetic personality — that can just as well be a glib tongue. It is not ‘making friends and influencing people’ — that is flattery. Leadership is lifting a person’s vision to high sights, the raising of a person’s performance to a higher standard, the building of a personality beyond its normal limitations.”–Peter F. Drucker


                                                        “The task of leadership is not to put greatness into people, but to elicit it, for the greatness is there already.”–John Buchan


                                                        “High sentiments always win in the end. The leaders who offer blood, toil, tears and sweat always get more out of their followers than those who offer safety and a good time. When it comes to the pinch, human beings are heroic.”–George Orwell

                                                        Quotes for Success

                                                        Think of success as a holistic process – one which results from the combination of goal-setting, excellence, patience, determination and leadership you prioritize throughout your career. These highly successful people provide you with an excellent source of motivation:

                                                        Advertising

                                                        “Be patient with yourself. Self-growth is tender; it’s holy ground. There’s no greater investment.”–Stephen Covey


                                                        “Believe in yourself! Have faith in your abilities! Without a humble but reasonable confidence in your own powers you cannot be successful or happy.”–Norman Vincent Peale

                                                        Success is the ability to go from one failure to another with no loss of enthusiasm.

                                                          “Success consists of going from failure to failure without loss of enthusiasm.”–Winston Churchill


                                                          “Successful and unsuccessful people do not vary greatly in their abilities. They vary in their desires to reach their potential.”–John Maxwell


                                                          “Would you like me to give you a formula for success? It’s quite simple, really. Double your rate of failure. You are thinking of failure as the enemy of success. But it isn’t at all. You can be discouraged by failure or you can learn from it, So go ahead and make mistakes. Make all you can. Because remember that’s where you will find success.”– Thomas J. Watson


                                                          “The great successful men of the world have used their imagination.  They think ahead and create their mental picture in all its details, filling in here, adding a little there, altering this a bit and that a bit, but steadily building – steadily building.”–Robert Collier


                                                          “It is a paradoxical but profoundly true and important principle of life that the most likely way to reach a goal is to be aiming not at that goal itself but at some more ambitious goal beyond it.”–Arnold Toynbee

                                                          Sports Quotes for Athletes

                                                          You don’t need to be a Michael Jordan-caliber athlete to draw inspiration from the following quotes. Even if you’re just a recreational player or someone who’s using sports as a means to get back in shape after long periods of inactivity, the following motivational sports quotes will encourage you:

                                                          “My attitude is that if you push me towards something that you think is a weakness, then I will turn that perceived weakness into a strength.”–Michael Jordan


                                                          “Pain is temporary. It may last a minute, or an hour, or a day, or a year, but eventually it will subside and something else will take its place. If I quit, however, it lasts forever.”–Lance Armstrong

                                                          Strength does not come from winning. Your struggles develop your strengths.

                                                            “Strength does not come from winning. Your struggles develop your strengths. When you go through hardships and decide not to surrender, that is strength.”–Arnold Schwarzenegger


                                                            “I know what I have to do, and I’m going to do whatever it takes. If I do it, I’ll come out a winner, and it doesn’t matter what anyone else does.”–Florence Griffith Joyner


                                                            “Every time you stay out late; every time you sleep in; every time you miss a workout; every time you don’t give 100% – You make it that much easier for me to beat you.”–Unknown


                                                            “If you are hurt, whether in mind or body, don’t nurse your bruises. Get up and light-heartedly, courageously, good temperedly get ready for the next encounter. This is the only way to take life – this is also ‘playing’ the game!”–Emily Post


                                                            “We must train from the inside out. Using our strengths to attack and nullify any weaknesses. It’s not about denying a weakness may exist but about denying its right to persist.”–Vince McConnell

                                                            Quotes to Motivate Learning

                                                            Committing yourself to pursuing knowledge in a single area is a tremendous endeavor – one that often seems overwhelming given the depth and breadth of information that’s available today. Keep the following motivational quotes in mind if you’re learning:

                                                            “How far you go in life depends on your being tender with the young, compassionate with the aged, sympathetic with the striving and tolerant of the weak and the strong. Because someday in life you will have been all of these.”–George Washington Carver

                                                            quote-William-Arthur-Ward-if-you-can-imagine-it-you-can-36189

                                                              “If you can imagine it, you can achieve it; if you can dream it, you can become it.”–William Arthur Ward


                                                              “It is the mark of an educated mind to be able to entertain a thought without accepting it.”– Aristotle


                                                              “Success is not the key to happiness.Happiness is the key to success.If you love what you are doing, you will be successful.”–Albert Schweitzer


                                                              “Wear your learning, like your watch, in a private pocket: and do not pull it out and strike it, merely to show that you have one.”–Philip Stanhope, 4th Earl of Chesterfield


                                                              “He who asks is a fool for five minutes, but he who does not ask remains a fool forever.”–Chinese Proverb


                                                              “Study while others are sleeping; work while others are loafing; prepare while others are playing; and dream while others are wishing.”–William Arthur Ward


                                                              “Books can be dangerous. The best ones should be labeled ‘This could change your life’.”–Helen Exley


                                                              “A book is like a garden carried in the pocket.”–Chinese Proverb

                                                              All-Time Favorite Positive Quotes

                                                              Finally, whatever your goals are in life, you can’t go wrong by taking the advice of the following famous motivational quotes:

                                                              “Change your thoughts and you change your world.”–Norman Vincent Peale


                                                              “Your time is limited, don’t waste it living someone else’s life. Don’t be trapped by dogma, which is living the result of other people’s thinking. Don’t let the noise of other’s opinion drowned your own inner voice. And most important, have the courage to follow your heart and intuition, they somehow already know what you truly want to become. Everything else is secondary.”–Steve Jobs


                                                              “Nobody can go back and start a new beginning, but anyone can start today and make a new ending.”–Maria Robinson


                                                              “Out of clutter, find Simplicity. From discord, find Harmony. In the middle of difficulty lies Opportunity.”–Albert Einstein


                                                              “Yesterday is not ours to recover, but tomorrow is ours to win or lose.”–Lyndon Johnson

                                                              If we did all the things we are capable of, we would literally astound ourselves.

                                                                “If we did all the things we are capable of, we would astound ourselves.”–Thomas Edison


                                                                “You miss 100% of the shots you don’t take.”–Wayne Gretzky


                                                                “Success is not final, failure is not fatal: it is the courage to continue that counts.”–Winston Churchill


                                                                “What lies behind us and what lies before us are tiny matters compared to what lies within us.”–Ralph Waldo Emerson

                                                                Final Thoughts

                                                                To use these motivational quotes effectively, find the one that speaks to you. Although all of the phrases listed above can be considered “motivational,” only you can decide which one resonates with you most directly.

                                                                Next, take the quote you’ve settled on and copy it onto small index cards or other pieces of paper that can be stored around your home and workspace.

                                                                If you’re creative, you can create inspiration boards, signs or other decorative displays featuring your favorite motivational quotes – really, though, the most important thing is that your chosen phrase be accessible in a variety of different places. This will make it easy to access and review whenever you feel your motivation slipping away.

                                                                More Inspiring Quotes

                                                                Featured photo credit: Kyle Glenn via unsplash.com

                                                                Read Next