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Three Steps to Overcoming Overwhelm

Three Steps to Overcoming Overwhelm

Everyone hates overwhelm–it leaves you feeling stressed out and often paralyzed (which just makes the overwhelm worse). But once you’re stuck in it, how do you get out and get to a point where you can start taking action again?

First off, grab a piece of paper or open a new document in a simple text editor (even a spreadsheet will work, since you can just type things & hit enter to be taken to a new cell in the same column).

Get it out of your head

The first thing you’re going to do is write down everything that you’re overwhelmed about in one column. Generally, one of two things will happen here:

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  1. As you write down what’s freaking you out, it’ll start to defuse the fears, and you’ll see that there’s really not that much to be overwhelmed about
  2. Writing all of it down will make you feel worse because you’ll remember things that you had forgot about, or that you were shoving to the back of your mind

Either way, hang in there, because we’re going to fix it! But to fix it we need to get everything out of your head and onto paper (or in a readable format, at least) first. So do that, and then take a break for a few minutes–take 15 minutes or so to walk your dog, do some yoga, or just relax and play a few rounds of Words With Friends on your iPhone. Getting a little bit of perspective is important for the next part and doing one of those activities will help give you some space.

Look at things objectively

This is where a buddy system comes in hand, if you have an accountability buddy or someone else around who can provide perspective. But even if you don’t, you can still make some serious progress.

Go over each item that you listed in the first step and ask yourself:

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  • Is this true?

    As in–is it quantifiably, objectively, provably true? For example, if you wrote down “I have too much to work on this week,” then figure out how much work you really have to do this week. Look at your workload and see what really needs to get done this week (prioritize ruthlessly!), and if you’re still feeling overwhelmed, figure out exactly how much work it is: how many assignments are due? How many hours is it going to take you?

  • Is this any different from last week or last month?

    Take a hard look to see if the circumstances are actually different, or if it’s just your perception of the circumstances that’s different. More often than not, it’s the second one, which is when you ask yourself…

  • Is there any other experience or circumstance affecting my viewpoint on this?

    For example, if you’re stressed out about work, is it because you’re feeling pressure to perform well because one of your friends or your significant other was criticizing your job last week? Since we’re not robots, we can’t compartmentalize our lives, and there’s going to be “bleed over” from other areas. Oftentimes, people get overwhelmed not because the reality is too much for them to handle, but because there are emotional situations going on that are stressing them out. However, they can’t deal with the emotional situation effectively or directly for some reason, so instead their brain turns that stress into overwhelm about entirely unrelated subjects.

After you’ve done this, you’ll likely have a much clearer grip on what the reality of the situation is, but there’s still one more step…

Take action

For everything on your list, you want to take one of three courses of action:

What can you do?

For example, if you realized that you actually do have more work to do this week than last week, what are you going to do to make sure that work gets done? Work an hour later in the evenings? Get up an hour earlier and work in the morning? Once you construct an action plan for dealing with the problem, you’ll feel infinitely better (and you’ll be able to solve the problem, of course).

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What are you going to delete or push back?

Once you objectively go over your list of things that are overwhelming you, you’re likely to see that not all of them actually need to be done right this instant. There are some things that you might realize don’t really need to be done at all, and that are more busywork than anything else. Just delete those off your task list so that they aren’t taking up your mental space and energy any more. There are some tasks that fall into the “important but not urgent” category, and those can be pushed back to a week when you’re not feeling quite so crazy. Choose a new time for them, thinking about the other things you’ll have going on that week (hint: don’t push them back to a week where your mother in law is coming to visit), and rearrange accordingly.

What can you delegate?

There are some things that need to be done but that just aren’t important for you to do. But you’re in luck, because technology has made it much easier and more affordable to delegate the random-yet-must-get-done tasks off your to do list to someone else. Check out TaskRabbit for local tasks, or FancyHands for non-location-dependent tasks. And of course, there’s always Fiverr, Upwork, and oDesk, as well. For more on delegating and how it can make you more productive, check out the delights of delegation and 8 ways your assistant can make you more effective.

Now that you have a course of action and a cleaned up task list, you’re all ready to get set and get out of your overwhelm so that you can have a happier, more productive week. Go forth and work! 

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Last Updated on August 13, 2020

12 Essential Apps for Entrepreneurs To Be Highly Productive

12 Essential Apps for Entrepreneurs To Be Highly Productive

If you are an entrepreneur, then you are aware of the importance of time management. There are only 24 hours in a day, which means you must manage your hours properly to be able to get a lot of work done.

With so much on your shoulders, you need to get organized. How do you achieve that? You do it by becoming tech-savvy and incorporating productivity apps to help you remain on the right track. Below are 12 essential productivity apps for entrepreneurs.

1. Evernote

    Evernote makes it on the list because of one simple reason, besides being your little note book for scribbling your thoughts: Its freeware version is available for Web, iOS and Android. Stay organized across all your devices. Sync files, save Web pages, capture photos, create to-do lists and record voice reminders. What more do you need? Apart from all this, you can also search your tasks on the go.

    2. DropBox

      DropBox delivers instant connectivity and enables the sharing of photos, documents and videos with any laptop or mobile device through the free cloud-based file-storing service. This app is extremely handy for sharing files with your team, which prevents back-and-forth emailing. With the version control feature, you have a convenient way of sharing the latest version with your team.

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      3. Audible

        Ever wondered where entrepreneurs get their ideas from? Surely, they aren’t born with them! Any established entrepreneur you come across is probably very well-read. Hint: Take a chance at reading books and gaining knowledge to spruce up your mind. To help you do just that on the go, try Audible. It lets you listen to books without having to actually focus on reading while you are out travelling or just doing chores.

        4. TripIt: Travel Planner

          Being an entrepreneur means a lot of travelling. It gets hard to keep track of travelling schedules and bookings. With TripIt you no longer have to worry, because it organizes your travels by forwarding your booking confirmations to an email address.

          5. Lastpass

            “Errr…so what was the password?” With so many things on your mind, it can be cumbersome to remember passwords that are usually a combination of various letters and numbers. With a freeware version available for PCs and Macs, Lastpass is your personal-password manager, and form filler, that frees you from remembering your passwords. It costs $12 for the premium version that is available to download on your mobile device.

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            6. Any.Do

              Want to enter tasks on your iPhone? Use Any.Do. With its simple interface, you can add tasks either by speech or typing. If you’re logged on to your Facebook account, you can even share tasks with your contacts. Want to be alerted about a task? Add an alarm, and highlight it so that it takes precedence over other tasks. You can also add further notes and put them in a personal or work folder. The app also allows syncing with other devices to make sure you are always at the top of your game.

              7. CamCard

                Entrepreneurs attend several conferences during the year where they meet useful contacts. Exchanging business cards is the norm in conferences, but it is also very easy to lose a business card and, ultimately, a  business prospect! Don’t let this happen to you. With CamCard, you can take a picture of your business card and have all the details automatically uploaded into your phone contacts and other email accounts. Because of its accuracy, you can be assured of flawless scanning. The best part is that you can sync data across other devices too. The app is usually free for iPhone, but its cost on other mobile phones is $3.26.

                8. Flowdock

                  A mix of chat and inbox tools, Flowdock is a convenient way of collaborating with team members on various projects. The best part is that the app works on most browsers and mobile platforms, and it gives you features such as drag and drop, file uploads and activity streams. Your team members can get instant updates about any change on the project to which they can respond through chat messages.

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                  9. Instapaper

                    The Internet is filled with blogs and articles. Amp up your creativity by reading new posts at a time that suits you. Through Instapaper, you can save an interesting article to read at a more convenient time and in a reader-friendly format.

                    10. Expensify

                      While travelling, you probably want to keep your receipts to claim office expenses once you get home. But why go through the hassle of keeping all these receipts when a smartphone can do the same for you? By using your phone’s camera, you can take pictures of your receipts as a digital record in chronological order. Expensify also lets you log mileage, meal expenses and other business-related travel costs.

                      11. Upwork

                        Screening through resumes and tracking applicants can be cumbersome. You want to hire the best possible people for your company without wasting too much time scanning resumes. So use Upwork to help you perform these tasks; the app helps you manage the entire hiring process. This allows you to spend more time hiring instead of doing manual paper-work sorting out resumes.

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                        The app is also online so it receives all resumes in one place and tracks each candidate’s progress through application stages.

                        12. Zoom

                          Probably the most effective method for remaining in touch with all your employees, Zoom has become an office norm for instant communication and connectivity. With its app version available for mobile phones, connectivity has taken a new form by allowing entrepreneurs to schedule and attend important business conference calls on the go.

                          Bottom Line

                          By using these productivity apps, you have a better chance of organizing a systematic approach for performing tasks. There are many entrepreneurs who are striving for success. However, only a few stand apart on the basis of their work ethic and capacity to grow by incorporating smart apps in their routine.

                          Allow yourself a competitive edge by incorporating these handy productivity apps to enhance your company’s growth.

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