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Do These 10 Things on Friday to Make Monday Awesome

Do These 10 Things on Friday to Make Monday Awesome

How many awesome Mondays have you had in your life? If you are like me, not many I reckon. Mondays can be grim. You are feeling very fragile, nervous, perhaps a little depressed at the mountain of work facing you, and you are having fits of nostalgia about the great weekend. But what if you could organize Fridays a bit better to make the entry into the Monday atmosphere less traumatic? Read on, because you could soon be making your Mondays awesome.

1. Get one major task finished

This is the task that you have said that you will do by Friday. TGIF (Thank God it’s Friday) is now here and you just have to get it done. Here are some tips to make sure this happens this Friday and not Monday or Tuesday … or even next Friday!

  • Alert colleagues that you will be unavailable for a few hours.
  • Make sure that you use Google’s Inbox Pause so that no emails are coming in and there are no alerts popping up in that lower corner on your monitor.
  • Set yourself a time limit – use one of the new task management apps if that helps you. Use the ‘Pomodoro’ time alarm if it suits you. This allows you to work in 25-minute blocks with a 5-minute break after the first slot. Breaks become longer as you progress through the day. It’s up to you.

2. Find a quiet place to work

There may be areas where you can shut yourself away to finish the above task. This is essential as you can avoid the ‘drive-bys’ and all the other interruptions that inevitably mess up your concentration. Gloria Mark, Professor of Informatics at the University of California has researched the effect of interruptions on productivity. Not only is valuable time lost but stress levels are increased.

3. Now plan the week ahead

Make a to do list now, rather than on Monday morning when you may be overwhelmed with the mayhem. When planning the week ahead, keep in mind that Mondays and Tuesdays are the most productive days at work, so plan the most difficult tasks for then.

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With the to do list made, you can easily cut it by 50% so that you are left with the top priorities for the coming week. Employees frequently misjudge timing and also tend to put minor jobs on the list.

4. Ask for help on Friday, not Monday

If you are going to need extra help during the coming week, Friday is the best day to ask for it. This gives managers time to allocate staff, and there is also a better chance that your request will be granted. It shows that you are planning ahead. Your line manager may well be more open to such requests on a Friday than on a hectic Monday morning!

5. Plan meetings for later in the week

If you decide on meetings, it is better to leave Mondays free, unless the meetings are high priority ones. The reason is that everybody else is also under pressure and you can all have a more productive day.

If you are running section meetings, make sure that there is a strict time limit on them and that there is a no-device policy in place.

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If you are ever asked by your supervisor what suggestions you have to improve meetings, mention the two points above as they can really make a difference.

6. Make Friday an email-free day

If you are in a managerial role, consider what many companies have done by banning all internal emails on Fridays. Everybody gets more work done. You can benefit enormously from this. Think about the following reasons many companies are now advocating for this:

  • It makes more use of the office phone system
  • It reduces digital clutter
  • It encourages more face-to-face interaction with coworkers.

7. Friday is the day to change your routine

Colleagues are more relaxed and more open to informal chats, lunch appointments and discussions on Fridays. You can try changing your routine by:

  • Gravitating to people who inspire you
  • Avoiding the whiners and the rumor mongers
  • Changing your office route so that you meet new colleagues you do not normally see
  • Asking colleagues if you can shadow them for a few hours. You may feel that you want more input on the financial and marketing areas, for example.

Changing your routine and meeting new coworkers will be stimulating and help you to get out of the rut. Friday is a great day to do it as people are in a better mood with the weekend coming up.

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8. Offer to help your boss or a colleague

Because you have been so productive on Monday, you now have some spare time on Friday. Instead of surfing the Internet and catching up on Facebook, why not earn some brownie points by offering to help your manager with an outstanding task that he or she is trying to finish, or asking a team member what help they need.

9. Finish off mindless tasks

Friday is a great day to do routine tasks. They are fairly easy and it is the end of the week, when energy is inevitably low. This could be anything from tidying up digital files, to working on reports, minutes, performance assessments, and accounting.

By doing this, you are freeing up Monday and the rest of the week when these could be irritating obstacles to one of your top priorities. A missed deadline could creep up on you.

10. Show appreciation

Last, but not least, finish the week with a flourish. Send an email (or a thank-you note if you still know how to use a pen!) to a colleague who has performed well, or who has gone the extra mile to help the team out. By just saying thank you will increase motivation and good will, which will contribute to making your workplace a happier and more productive place.

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Now that you have finished your week by planning wisely and getting rid of a lot of clutter, you are in pole position to have an awesome Monday. Enjoy it for a change!

“Finish each day and be done with it. You have done what you could. Some blunders and absurdities no doubt crept in; forget them as soon as you can. Tomorrow is a new day; begin it well and serenely and with too high a spirit to be encumbered with your old nonsense.” ~ Ralph Waldo Emerson

Featured photo credit: Monday / Robert Couse-Baker via Flickr

More by this author

Robert Locke

Author of Ziger the Tiger Stories, a health enthusiast specializing in relationships, life improvement and mental health.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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