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Do These 10 Things on Friday to Make Monday Awesome

Do These 10 Things on Friday to Make Monday Awesome
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How many awesome Mondays have you had in your life? If you are like me, not many I reckon. Mondays can be grim. You are feeling very fragile, nervous, perhaps a little depressed at the mountain of work facing you, and you are having fits of nostalgia about the great weekend. But what if you could organize Fridays a bit better to make the entry into the Monday atmosphere less traumatic? Read on, because you could soon be making your Mondays awesome.

1. Get one major task finished

This is the task that you have said that you will do by Friday. TGIF (Thank God it’s Friday) is now here and you just have to get it done. Here are some tips to make sure this happens this Friday and not Monday or Tuesday … or even next Friday!

  • Alert colleagues that you will be unavailable for a few hours.
  • Make sure that you use Google’s Inbox Pause so that no emails are coming in and there are no alerts popping up in that lower corner on your monitor.
  • Set yourself a time limit – use one of the new task management apps if that helps you. Use the ‘Pomodoro’ time alarm if it suits you. This allows you to work in 25-minute blocks with a 5-minute break after the first slot. Breaks become longer as you progress through the day. It’s up to you.

2. Find a quiet place to work

There may be areas where you can shut yourself away to finish the above task. This is essential as you can avoid the ‘drive-bys’ and all the other interruptions that inevitably mess up your concentration. Gloria Mark, Professor of Informatics at the University of California has researched the effect of interruptions on productivity. Not only is valuable time lost but stress levels are increased.

3. Now plan the week ahead

Make a to do list now, rather than on Monday morning when you may be overwhelmed with the mayhem. When planning the week ahead, keep in mind that Mondays and Tuesdays are the most productive days at work, so plan the most difficult tasks for then.

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With the to do list made, you can easily cut it by 50% so that you are left with the top priorities for the coming week. Employees frequently misjudge timing and also tend to put minor jobs on the list.

4. Ask for help on Friday, not Monday

If you are going to need extra help during the coming week, Friday is the best day to ask for it. This gives managers time to allocate staff, and there is also a better chance that your request will be granted. It shows that you are planning ahead. Your line manager may well be more open to such requests on a Friday than on a hectic Monday morning!

5. Plan meetings for later in the week

If you decide on meetings, it is better to leave Mondays free, unless the meetings are high priority ones. The reason is that everybody else is also under pressure and you can all have a more productive day.

If you are running section meetings, make sure that there is a strict time limit on them and that there is a no-device policy in place.

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If you are ever asked by your supervisor what suggestions you have to improve meetings, mention the two points above as they can really make a difference.

6. Make Friday an email-free day

If you are in a managerial role, consider what many companies have done by banning all internal emails on Fridays. Everybody gets more work done. You can benefit enormously from this. Think about the following reasons many companies are now advocating for this:

  • It makes more use of the office phone system
  • It reduces digital clutter
  • It encourages more face-to-face interaction with coworkers.

7. Friday is the day to change your routine

Colleagues are more relaxed and more open to informal chats, lunch appointments and discussions on Fridays. You can try changing your routine by:

  • Gravitating to people who inspire you
  • Avoiding the whiners and the rumor mongers
  • Changing your office route so that you meet new colleagues you do not normally see
  • Asking colleagues if you can shadow them for a few hours. You may feel that you want more input on the financial and marketing areas, for example.

Changing your routine and meeting new coworkers will be stimulating and help you to get out of the rut. Friday is a great day to do it as people are in a better mood with the weekend coming up.

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8. Offer to help your boss or a colleague

Because you have been so productive on Monday, you now have some spare time on Friday. Instead of surfing the Internet and catching up on Facebook, why not earn some brownie points by offering to help your manager with an outstanding task that he or she is trying to finish, or asking a team member what help they need.

9. Finish off mindless tasks

Friday is a great day to do routine tasks. They are fairly easy and it is the end of the week, when energy is inevitably low. This could be anything from tidying up digital files, to working on reports, minutes, performance assessments, and accounting.

By doing this, you are freeing up Monday and the rest of the week when these could be irritating obstacles to one of your top priorities. A missed deadline could creep up on you.

10. Show appreciation

Last, but not least, finish the week with a flourish. Send an email (or a thank-you note if you still know how to use a pen!) to a colleague who has performed well, or who has gone the extra mile to help the team out. By just saying thank you will increase motivation and good will, which will contribute to making your workplace a happier and more productive place.

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Now that you have finished your week by planning wisely and getting rid of a lot of clutter, you are in pole position to have an awesome Monday. Enjoy it for a change!

“Finish each day and be done with it. You have done what you could. Some blunders and absurdities no doubt crept in; forget them as soon as you can. Tomorrow is a new day; begin it well and serenely and with too high a spirit to be encumbered with your old nonsense.” ~ Ralph Waldo Emerson

Featured photo credit: Monday / Robert Couse-Baker via Flickr

More by this author

Robert Locke

Author of Ziger the Tiger Stories, a health enthusiast specializing in relationships, life improvement and mental health.

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Last Updated on July 21, 2021

The Importance of Reminders (And How to Make a Reminder Work)

The Importance of Reminders (And How to Make a Reminder Work)
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No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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From Creating Reminders to Building Habits

A habit is any act we engage in automatically without thinking about it.

For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

The Wonderful Thing About Triggers — Reminders

A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

How to Make a Reminder Works for You

Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

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Featured photo credit: Unsplash via unsplash.com

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Reference

[1] Getting Things Done: Trusted System

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