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The Ultimate Guide To Working From Home And Still GTD

The Ultimate Guide To Working From Home And Still GTD

You hate the commute, you get distracted by co-workers, and you think the solution is working from home.

After all, you’ll have more control over your space and you’ve heard people are more productive. This should make it pretty easy to get your boss’s okay to work from home, right?

Not necessarily. Some bosses aren’t comfortable with the idea because they know that remote work can be beneficial, but that it can also quickly go off the rails. They need to trust that you’re organized and driven enough to make it work.

Get Your Boss To Let You Work From Home

Before you need to worry about getting stuff done while working remotely, you need to first get permission. There are four proven techniques you can use to get your boss’s approval on your remote work request:

1. Get The Right Job

First, not every job can be done remotely. Some places have high security demands that can’t be met remotely or require specialized equipment that’s just not economical to provide to remote employees.

If you don’t face these kinds of requirements one of the best ways to make sure you have a job that is remote-friendly is to find one that can be measured by results and not hours – results are easier for managers to track when they are dealing with remote workers.

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2. Prove You Have Communication Skills

Being a remote worker means you have to go to extra lengths to stay in touch with your teammates and managers. A lot of communication will happen and lines can get easily crossed. If you can prove you are an effective communicator, you’ll have an easier time getting the okay.

3. Convince Your Boss To Give You A Trial Run

Not too many people will be willing to let you jump from spending 100 percent of your time in the office to spending it all remotely – there are going to be a few baby steps in between. The best way to prove you can handle remote work is to get permission to do it on special occasions – like sickness or bad weather – and really kick butt when you get the chance.

Don’t just wait for those special circumstances to prove that you can work from home, though. If you’re like most people, you probably already do work at home – maybe early in the morning when you’re answering some emails or in the evening when you’re finishing off that pitch. Take these opportunities to do great work and subtly let people know you did it at home.

4. Sell Your Boss On The Idea

When you ask your boss for permission to become a remote worker, it’s no different than any other pitch or presentation you’ve ever delivered. Know how it’s going to benefit your boss and the company and make those benefits stand out more than how much you’ll like it. You should also think about what reasons your boss could say no or what concerns they’ll likely raise – have answers ready for those, too.

If you nail your pitch, you’ll be working remotely.

Be Mentally Prepared

So, you’re pitch went well and now it’s time to work from home. You wanted this and worked hard to get it because you thought you would be happier, more productive, and it would put you more in control.

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That’s not always the case and working from home can be tough on your head for the following four reasons:

1. There Are More Interruptions At Home

Working from home gets you away from your co-workers, but places you squarely around your family and in the middle of what can be a pretty chaotic environment; an environment with new people and new demands.

2. There’s Tremendous Pressure To Perform

Remote workers often feel even greater pressure working from home than do their in-office peers. They feel more pressure because they are afraid their colleagues are judging them as “lazy” or “do nothing” because they work from home.

3. The Temptations Are Numerous And Indulgence Is Easier

Playing hooky in the office is much harder than doing so as a remote worker. If you’re having a bad day it can be really easy to skip out on work, sit on your step, and have a beer. You need to know that hard days as a remote worker can be harder than those as an office worker because pushing forward at home is much harder.

4. There’s A Greater Need To Be Organized

When you work at an office, you have others buzzing around you and you might even have deadlines posted in public places. This doesn’t happen in a remote office. You need to have yourself together and organized because people don’t do it as much for you when you’re a remote worker.

Sometimes being a remote worker isn’t all it’s cracked up to be and you need to be ready for that. If you’re not, you can have your spirits crushed. If you’re having a bad day, reach out to your teammates and chat, but, most importantly, remember that it’s just one day and tomorrow will be better.

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Working at home alone will only bum you out if you let it.

Setting Up Your Workspace

As a remote worker, being mentally prepared is only part of the battle.

A lot of people think that kitchen and coffee tables can double as workspaces, but they are way off the mark. In fact, they’re are almost guaranteed to fail. Instead of sitting in your kitchen or living room, here are some things you can do to set up a workspace and be physically prepared for remote work.

First, and I can’t stress how important this is, you need a dedicated workspace. It needs to be quiet and removed from the chaos of kids’ toys and meal-making. If there’s an extra bedroom, use that. If you don’t have an extra room, search around for a quiet corner of a room that isn’t used throughout the day and take it over.

Once you have your spot picked out, you need to start to fill it in and treat it like your office: get a dedicated chair and desk, and make sure you have the best internet connection you can get your hands on.

Though it can be tempting to lock yourself in your home office, that’s a bad idea. You’ve taken this step to have more control and see your loved ones a bit more. Don’t back away from that. Instead, learn to set boundaries with other people in your home, while still taking the opportunity to enjoy their company – it will refresh your mind and keep you more productive.

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How To Keep In Touch

One of the most surprising things is that studies show remote workers are more productive than those in the office. Know why? It’s because those people in the office assume you’re working less than they are and they dial back their productivity.

Do the team a favor and make sure you’re keeping them up-to-date with your progress:

  • Don’t become invisible. Carry on small talk on chat apps and stay in regular contact.

  • Let people know when you’re stepping away. Blast out a “Taking lunch,” or “Taking a break,” message in your team’s chatroom.

  • Hold progress chats. These updates give you a chance to talk about what you’re working on today and what you worked on yesterday. They also help you share what goals you completed and it proves you’re getting stuff done.

Working from home is great if you’re prepared for it. If you’re not prepared, it can really be a blow and a setback for your career. These tips will help you work from home while still getting stuff done.

What tips do you have to help remote workers stay as productive as possible? Leave a comment and let us know.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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