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The First 6 Steps You Can Take To Become Productive Instantly

The First 6 Steps You Can Take To Become Productive Instantly

Productivity is very important. Productivity means being able to achieve more than usual within the same amount of time. You’re able to squeeze the most out of life. Unfortunately, most of us aren’t very productive. The good news is it only takes a few practical steps to enhance our productivity.

Keep in mind that, while productivity improves gradually, there are ways to kick start it instantly. Here are 6 steps to follow right now:

1. Look at the Big Picture

When you’re losing productivity, the first thing to do is step back and think about what you’d like to achieve in the long run, and what matters to you the most. Next, look at the potential activities you can involve yourself in, in relation to that.

You’ll immediately get more clarity, you’ll feel more motivated to take action, and thus your productivity will instantly increase. Even if the tasks are hard, looking at the big picture will embolden you to do them .

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2. Anchor Yourself in the Present

One of the biggest productivity killers is distractions. Whether it’s a TV running in the background that routinely grabbing your awareness, or a series of thoughts that run in your head and are unrelated to the tasks at hand, distractions put much of your attention in the wrong place, and hurt your productivity immensely.

Overcome distractions and anchor yourself in the present. Sometimes this means eliminating external distractions, like turning off your TV. Other times it means being in the moment. Take a deep breath, clear your mind of unwanted thoughts, and become present. This simple exercise, done repeatedly, works wonders for your productivity.

3. Delay Gratification

Frequently we are not productive because the task is not as fun as some other activity. It’s tempting to abandon the less enjoyable task for the less valuable one.

This is where delaying gratification comes in. Don’t allow yourself to do that thing you enjoy most until you have taken care of that task with a lot of value. Put business before pleasure.

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Once your mind realizes that the only way to get to that fun activity is by doing some other activity first, you’ll become highly motivated to get this other activity done, which boosts in your productivity. This is how you make gratification work for you, not against you.

4. Eat a Healthy Meal

Even though it seems like a minor factor, what you eat influences your productivity. A lot of us eat in a hurry, and we eat really appalling meals, with lots of sugar, lots of unhealthy carbs, and low nutritional value.

A meal like that will make you feel full, but it will also make your energy level plummet. After eating you’ll feel exhausted and lethargic, so you can bet that your productivity won’t be too high, either.

On the other hand, eating a nutritious meal, containing fruits, vegetables, and lean meats will boost your energy and make you feel good, which will help your productivity. So pay attention to what you eat, and eat food that gives you energy instead of taking away from it.

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5. Chunk Everything Down

Sometimes we deal with tasks that are really big and will take months to accomplish. When we look at big tasks, their size can feel overwhelming, and this can de-motivate us. Handle this issue by breaking every big task into much smaller tasks, and focus primarily on the small tasks.

For example, let’s say that your big task is writing an entire book. You can break that down into writing a number of small chapters, and then when you work, instead of thinking about the whole book, concentrate on the chapter you have to write. Writing a small chapter is a much more manageable task than writing a whole book, and before you know it,  you’ll have written the whole book.

6. Take Regular Breaks

It may seem counterintuitive, but regular breaks actually increase your productivity, as long as they’re not too frequent or too long. Breaks give your mind and body a chance to rest and recover, so that when you get back to work, you’ll be more efficient and productive.

Conversely, people who almost never take breaks when they work in an attempt to become productive, only succeed in exhausting themselves. They may work more, but at a much lower efficiency, which is bad for them and bad for the quality of the work they do.

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The best thing about these 6 steps is that you can start applying them immediately. As soon as you begin, you’ll see your productivity improve. You’ll get more done, and the quality of your work will improve.

Small productivity boosts every day add up to big productivity shifts in the long-term. And big long-term shifts drastically alter your life for the better. Isn’t that what most of us seek?

Featured photo credit: Blumpy via flickr.com

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Eduard Ezeanu

Eduard is a confidence and communication coach with 7+ years of experience.

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Last Updated on March 23, 2021

Manage Your Energy so You Can Manage Your Time

Manage Your Energy so You Can Manage Your Time

One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

You need more than time management. You need energy management

1. Dispel the idea that you need to be a “morning person” to be productive

How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

2. Determine your “peak hours”

Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

3. Block those high-energy hours

Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

Featured photo credit: Collin Hardy via unsplash.com

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