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The Hidden Truth that Keeps You Procrastinating

The Hidden Truth that Keeps You Procrastinating

We’re half way through the first quarter of 2013, the excitement and enthusiasm of New Year’s resolutions has started to wear off and have become a vague memory for many. Time passes as you settle back into your ‘usual’ routine and life continues, but what happened to the goals you were once so excited about? Most people will laugh it off to procrastination or just being really busy, but the truth is, there may be another hidden key player in this entire holdup.

It is normal if you procrastinate to some degree or another, but it starts to become a big problem when it undermines your results and hinders normal functioning. It is almost like self-sabotage, yet we continue to do it, why? There are many reasons why you might procrastinate, in fact most of the time it can actually be related to someting more serious and your first symptom is procrastination.

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The Internal War

However, procrastination is in fact, an avoidance behavior on a physical level as well.  Two parts of our brain are having an internal war when we are procrastinating, the pre fontal cortex and the limbic system are fighting each other to either ‘do the work’ or ‘relax a little longer’.  Your prefrontal cortex is the part of your brain which is located behind your forehead and it is really good with planning ahead, making decisions, strategizing, etc. It is the weaker, newer part of your brain which is not on automatic. The limbic system however, is on automatic and it doesn’t get tired easily, this is your pleasure seeking part of the brain. It is the more powerful part of your brain and it just wants to give you immediate satisfaction.

When you are not consciously engaged in a task, your limbic system usually takes over. Knowing this can be good and bad news. The good news is that there is nothing seriously wrong with you – it’s normal, you were not born with a deficiency in your productivity genes. The bad news is, however, that you will always have these two parts of your brain going at each other, although you can make it easier for yourself! Here’s how:

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Moving Forward

If you are procrastinating and it is affecting your results negatively, here is what you need to do.

1.     Identify

First you need to identify why you are procrastinating. You want to get to the root cause so take note of the emotions you are feeling when you procrastinate. Are you feeling unmotivated, lacking clarity, confidence or fearing failure? Think about what you would need to have in place that would make it easier for you. Remember that it could also just be your biological factors testing your will power again.

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2.     Plan

Now that you have a clearer idea why you are procrastinating, make a plan and learn different ways that you can break the barriers and finally move forward to achieve the results you know you can get. Learn how you can beat procrastination once and for all.

3.     It’s nothing serious, just an internal war

If you are convinced that you don’t have serious procrastination problems, just an over active limbic system, here’s what you do

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  • Inhibit the limbic system – You need to remove all your temptations and distractions because the limbic system definitely gets more powerful when temptation is close, so take it as far away from you as you can! You know what I’m talking about – turn off the internet, your email notifications, try to reduce the tangibility of things that tempt you.
  • The long term solution – Keep exercising your prefrontal cortex. Your brain is like a muscle and with repetition, it will become stronger and easier to focus  when needed.

Imagine how much more you could achieve if you stopped procrastinating, how different would your life be right now? If you want to kick your procrastination habits – start to identify why you might be procrastinating, follow the simple steps above and take control of your results now!

 

 

More by this author

Kirstin O´Donovan

Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

Why To-Do Lists Don’t Work (And How to Change That) 18 Best Time Management Apps and Tools (2019 Updated) How To Control Your Emotions Effectively How to Be More Productive: 4 Tiny Tweaks for Maximum Productivity 8 Dreadful Effects of Procrastination That Can Destroy Your Life

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Published on October 14, 2019

10 Organizational Skills Training Techniques for the Overwhelmed

10 Organizational Skills Training Techniques for the Overwhelmed

Do you constantly feel overwhelmed by the amount of tasks you have to complete at work? If so, then it may be time to look into some organizational skills training techniques.

Organizational skills are an asset. They allow you to add structure to your day so that you meet deadlines, attend every meeting, and even have enough time to take your breaks (imagine that!). As transferable skills, they can also add value to your personal life.

So, if being organized and able to perform at your very best at work, even when you’re inundated with duties, sounds appealing to you, then read on.

Why You Need Organizational Skills Training

According to the Cambridge Dictionary, organizational skills refers to:[1]

“the ability to use your time, energy, resources, etc. in an effective way so that you achieve the things you want to achieve.”

When you’re feeling overwhelmed at work (or anywhere really) achieving anything seems impossible. This is why organizational skills training is crucial. The skills you learn can help you to overcome the feeling of defeat so you can take command of your tasks again.

The Benefits of Organizational Skills

Having organizational skills allow you to not only be more organized, but to also be more productive and more effective. You’ll have greater control of your tasks and be able to accomplish more things. It can also reduce stress-levels, and experiencing less stress means leading a healthier lifestyle.

Examples of organizational skills include:

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As previously mentioned, while a major benefit for the workplace, they are also valuable in your personal life.

Think about it, our personal lives are also filled with many tasks and activities. Whether it’s going to the bank or buy groceries, or doing household duties such as vacuuming or taking out the trash, each responsibility is basically a task that needs to be completed in order for our home lives to run as smoothly as possible.

How to Learn Organizational Skills

Many businesses and organizations provide organizational skills training, whether it’s a workshop, company presentation, online training course, or an all-out conference. Attending these events is a great start to learning organizational skills. Then, of course, you can set your own goals.

For most people, organizational skills don’t come naturally. However, fortunately, just like any other skill, they’re learnable. Once you acquire an understanding of a skill, the more you practice it, the better you’ll get at it.

If you’re completely new to all of this, your best bet is to start small. Set yourself one goal, select one thing you’d like to improve on, and repeat it regularly until it becomes a habit. Once you’re confident in maintaining the habit, you can add to your goal or expand on it.

Starting small and gradually adding as you progress is a good course of action, as it can ensure that you actually achieve what you set out to accomplish. If you dive straight into the deep end, you risk being even more overwhelmed than before and may fail to meet expectations completely.

Surrounding yourself with people that have particular behaviors is another way to learn organizational skills. Having a super organized team leader, manager, or head of business can greatly influence your own actions and behavior.

10 Organizational Skills Training Techniques

If you’ve noticed yourself feeling overwhelmed and stressed at work recently, then perhaps you could try out one of the following organizational skills training techniques. They could help you to get back control, focus on your tasks, and reduce stress-levels.

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1. Make a List

If you’re feeling swamped with tasks, creating a to-do list is great for taking back control of the things you need to do.

By writing down your tasks in order of importance (make sure you prioritize your list!), you’ll have a visualization of what needs to get done.

You’ll also get to experience the feeling of great relief when you get to cross a task off your to-do list when it’s completed!

2. Don’t Rely on Your Memory

Even if you have superhuman memory, it’s always a good idea to write everything down.

From project deadlines, to customer details, to product prices, writing things down can serve as a reminder so you don’t forget the important things when you’re feeling overwhelmed.

And with most of us carrying around smartphones, you’re never far from a tool where you can write something down.

3. Schedule

A huge part of being organized is knowing how to plan, and expert planning involves a lot of scheduling.

Scheduling is taking a step further than creating a to-do list. Not only do you have the things you need to do recorded, but you have a timetable when you should complete them. This helps you to develop your time management skills as you’re expected to coordinate tasks and activities so that deadlines are met and everything is done on time.

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4. Learn to Delegate

Learning to delegate tasks is a valuable skill that will help to keep you organized. Not only will it lighten your workload, but it will sharpen your planning and prioritization skills as you will have to learn which tasks should be done by you and which tasks are okay to be given to someone else.

5. Avoid Multitasking

While the idea of attempting to do more than one task simultaneously may seem brilliant, in practice, it’s the complete opposite. Multitasking is known to actually lower your productivity as it diminishes your focus and attention and things become more difficult and take longer to complete.

6. Minimize Interruptions

It’s impossible to control every aspect of your environment but it doesn’t hurt to try. By minimizing interruptions while you’re at work, it gives you a better chance of completing them as effectively and efficiently as possible.

Investing in noise-cancelling headphones or installing a social media block on your desktop are examples of ways you could reduce distractions.

7. Reduce Clutter

A notable organizational skills training technique is to create a filing system for your documents. Whether it’s at work or at home, we all accumulate documents that we may not currently need but are too afraid to throw away in case we will need it in the future.

Having an organized system can allow you to locate necessary documents any time you need them. It also keeps them safeguarded which reduces the chance of losing something important. This filing system applies to both actual paperwork and digital documents.

8. Organize Your Workspace

Where we work greatly influences how we work. If you have a cluttered and messy workspace, then the chances of you working in an unorganized fashion can be very high.

Keeping an organized workspace ensures that you’re able to perform at your most productive. You won’t waste time looking for things that have been misplaced and working in a clutter-free environment can be soothing for your mind.

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9. Get Rid of What You Don’t Need

Clutter is known to lead to stress and anxiety.[2] If you’re already feeling overwhelmed, then the sight of clutter can increase that feeling.

Getting rid of things you no longer need clears out your environment and, hopefully, your mind as well.

Done with that sticky-note? Throw it away! Inbox is filled to the brim with unread emails? Unsubscribe to newsletters you no longer read! Whatever you no longer require in your physical and digital life, get rid of it.

Here’s a guide to help you declutter: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

10. Tidy up Regularly

While working, it can get easy for your desk to get untidy. You’re focused on work and so keeping everything at your desk in order is probably a lower priority. But it’s something to be conscious of. Doing a regular tidy up can ensure the mess on your desk doesn’t go overboard.

Whether it’s a quick clean up every day, or a deep clean every month. Being aware of tidying up and fitting it into your routine will help keep you organized and less stressed.

The Bottom Line

Possessing organizational skills enables you to get back control of your tasks when you’re feeling overwhelmed and perform better at work. They can make you more productive, more efficient, and of course, more organized.

Remember, they’re not only valuable at work! Because of their transferability, they can be beneficial in other areas of your life. And really, it doesn’t hurt to be organized at home and socially, as well as at work.

Featured photo credit: Jeff Sheldon via unsplash.com

Reference

[1] Cambridge Dictionary: Organizational Skills
[2] Psychology Today: Why Mess Causes Stress: 8 Reasons, 8 Remedies

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