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Saving 2 Hours Per Work Day is Easy!

Saving 2 Hours Per Work Day is Easy!

Some people talk about the notion that they don’t have enough time. They talk and talk and talk… but they don’t take any action and change what they’ve got. They hope their circumstances change so they can benefit more from what they do.

saving-2-hours-per-day

    Smart people take charge. They change their lives by doing things differently. They understand that the only change they can count on is the change they create. For those people, this is the article that can make them save 2 hours per work day. Of course everybody else is invited to read along as well. Just make sure you don’t just read. You have to read, implement, and benefit. Reading alone won’t make you save time.

    This Is The Basis Of 2 Hours Saved Per Day

    Since you have time to save and not time to waste, I won’t go into all the tiny details. I know you are a professional, highly educated person who can think for yourself. So here are the 4 rules you can use to start saving time.

    1. Know what you want and do everything possible at any moment to get there.
    2. Make a clear plan and start working consciously.
    3. Learn smart working techniques (more on that later).
    4. Analyze your working day and remove all that is not helping you (outsource, eliminate, etc.).

    That’s basically it. When you do that, there is no way you cannot save time when working.

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    Smart Working Techniques

    Plan Your Time

    One of the most important things you can do is learn to plan your time ahead. I’m not just talking about the current day or week, but also this month and probably even this year! Many people let others dictate their schedule. This could be co-workers, your boss, customers, etc. Find out your own productive times and do what you do best during those hours.

    Interruptions

    Make sure you don’t just outline your day with the things you can plan, also schedule time for interruptions. That’s right, you must schedule your interruptions: all of the people who have questions, those who want to chat with you and just try to put their problems on your plate. You need to schedule this into your planning.

    You could say that from 12:00 until 12:30 everybody can ask questions on whatever they want. Outside these hours, people should not do any kind of small talk. I know this may sound harsh and cold, but think about it… what is your biggest goal at work?

    Are you paid to get results or be a person who talks with others about nothing all day? Small talk is great, but not all day. And of course, you can make it 1 hour in the morning and 1 hour in the afternoon, or 4 times for 30 minutes, whatever you want. Just schedule this so you can get things done!

    Educate People

    One reason why you will get more done using the ‘schedule interruptions’ method is because you educate people that you want to work during your non-interruption moments. Of course, the way you deliver that message also has a big impact on the way people look at you. :) Educate people with clarity and a good heart; be firm and let them know why you do this.

    You also educate people by the way you work with them. You can schedule interruptions and still have this fail. Why? Because if you start to make small talk with everybody else during your normal working time then you will not set a good example.

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    Be the change, live the change, and change will occur! If you can’t change, how can you expect other people to change for you?

    Meetings

    One of my rules about meetings is this: I don’t take part if it is not really, really necessary for me to be there.

    Even if my presence is needed, I make sure that I influence or change the agenda in such a way that my sections are at the beginning. I enter the meeting when it starts. I leave when the meeting has discussed my points.

    Also, when a meeting is really unstructured and seems to go nowhere, I tell people I have to leave. My time is really valuable and I don’t want to waste it. Doing what I do best has more impact than sitting with a group of people who are sitting there to kill time.

    Does this work? You bet! Do I get to see strange faces when I leave? In the beginning, people thought this was strange. When I explained to them why I do this, they usually understand.

    Email

    Oh boy… the big one. The one thing that most people start at the beginning of the day and close when they go home is their email client.

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    When you need distractions, and you have lots of time, you must keep your email client open. If not, close it. Don’t open it until the end of the morning. Process all your emails and close the tool again. Then, at the end of the day, you open up the email tool and process your emails again.

    When this is working out for you, only go through your emails once a day. Just imagine, before you had a look at each email coming in — all the time you were losing, a minute reading that email and responding to it (another 1 to 2 minutes). That means 2 to 3 minutes per email.

    Just say you receive 40 emails each day (that few??? Yes, because this is an example). 40 emails mean 40 distractions and 80 to 120 minutes of email time.

    Now you do this only once and you see immediately that things are solved via email by others, things are no longer relevant, etc. You can email back faster because you see all of them. Perhaps you include a couple of people in one response. You can easily save 60 minutes alone on your email time!

    Reading Materials

    Yes… you can save time when reading. You probably heard about speed reading techniques.

    Now don’t go wild and imagine that you need to read with 1000 or perhaps 2000 words per minute to make a real difference.

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    Imagine you read 2 hours each day. When you double your reading speed, you save one hour each day. Simple stuff, yet you are able to save lots of time. And that is done by just doubling your reading speed! The beauty is that you can do that easily in a couple of short sessions. Then, from that moment on, you can read twice as fast as you did before.

    The Result

    What do you think will happen when you start applying these ideas? Do you think 2 hours per work day is a lot or just the beginning? I am sure that the moment you do what you learned here, you will be on your way to wonderful working days again.

    You will be home on time, have lots of free time, accomplish more, and have less stress. The biggest pitfall is this: you look at what you just read and think “I know this stuff and it works,” but you don’t actually use it on a consistent basis. When you don’t use this every day and you just think about the article… you just wasted a couple of minutes of your own time.

    Sorry to be this direct, but you know in your heart this is the truth.

    Action Points

    People who want more time take one of the items above and use it for at least a week. People who want to change their lives, have a lot more free time, accomplish a lot more in the time they have… they start using all of this right now! These are the people who will benefit the most.

    Action point: use what you read

    Action point: if you don’t use what you read, stop talking about the fact that you don’t have enough time. You now have a way to do and be more in the time you have each day.

    Action point: Make a list of things you want to accomplish with the 2+ hours you get each working day from now on. You need this :)

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    Last Updated on April 6, 2020

    15 Best Productivity Hacks for Procrastinators

    15 Best Productivity Hacks for Procrastinators

    Let me guess.

    You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

    Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

    First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

    Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

    Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

    1. Give (10+2)*5 a Try

    Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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    The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

    2. Use Red and Blue More Often

    Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

    3. Create a Break Agenda

    List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

    Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

    4. Set a Timetable for Your Tasks

    Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

    9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
    9:10 – 10:00 am – Internet research
    10:00 – 10:45 am – Look through existing files
    10:45 – 11:00 am – Break time!
    11:00 – 12:00 pm – Outline the research report

    Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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    5. Take It Outside!

    Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

    6. Become Productively Lazy

    Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

    7. Assign a ‘Task Deputy’

    It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

    8. Consider a Gadget-Free Desk

    According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

    Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

    9. Prepping the Night

    Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

    Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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    10. Do a 7-Minute Workout in the Morning

    Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

    Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

    11. Set-up Mini Tasks

    If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

    Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

    12. Create an Inspirational Board or Reminder

    I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

    Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

    13. Redecorate Your Room

    Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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    14. Ready Your Nibbles

    You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

    Bonus productivity hacks you can do at home:

    15. Schedule Your Chores

    Write down your chores in a weekly basis with matching day and time when you should be doing these.

    For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

    More Tips to Overcome Procrastination

    Featured photo credit: Glenn Carstens-Peters via unsplash.com

    Reference

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