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12 Ways to Prevent Distraction When Trying to Get Things Done

12 Ways to Prevent Distraction When Trying to Get Things Done

Productivity can hold you back and hold your company back, as many reports now find.

productive-timetable

    Productivity is getting more and more attention as the realisation that what you get done, and not how many hours you spend at the office, is what counts. Productivity will affect that promotion you want, getting a great review, or building the character people see.

    The good thing about productivity measures being taken by companies is that many have moved from the rigid 9 to 5, 40-hours-a-week drudgery to understanding that people often can’t force all aspects of their life into such a model. In the end, some part of their life will suffer and that in turn will affect their productivity.

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    For most knowledge workers today, i.e., workers whose currency is knowledge and not physical labour, working flexibly is possible. A laptop, an internet connection and a phone can achieve a lot in a day. But whether you are working from home or working at the office, there are distractions that need to be recognised and individuals need to know how to counteract them before suddenly realising that an hour has been lost that can never be gotten back.

    We often slip into allowing distractions to control our lives. You can regain control.

    What are the top distractions from work and how can you counteract them?

    1. People

    Chatty co-worker/loud headphones

    Most people are nice. Don’t be afraid to approach co-workers and let them know (kindly) that they are distracting you from your tasks. Suggest that they take their conversations to the cafeteria, to a quiet corner, or to lower their voice if that is sufficient for you. Ask them to take the headphone sound down a decibel or two. Make it clear that you are not trying to be a pest. You just need quiet time to get your stuff done.

    Constant questions

    If it’s a newbie, cut them some slack. However, if it persists then some steps need to be taken to limit the amount of distraction constant questioning causes. Ask your colleague to be sure that the question needs to be answered “right now” (i.e. is it inhibiting them from their work or is it merely “good to know” or “can be done later”). Authority to approve tasks can be delegated to others. You can designate times of the day when you answer questions over chat or in a brief meeting.

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    Loud phone voice

    Thankfully, more and more mobile phones are being used rather than fixed lines. This means whoever is causing the distraction has the power to move out of earshot if they can’t self-regulate their vocal chords. Similar to the first point, be friendly about it and ask your colleague/friend/whoever to take the call in another room. It’s quite possible that they didn’t even realise they were shouting!

    Family

    Working from home can be awesome and difficult, but everything can get done with good planning. At the beginning of the day have a list of what needs to get done, at what time it needs to be done, the estimated length of the activity, and how much that leaves you for your work. You can orient your family to know when you need to be left alone and when you are available. A good recommendation is to break your work into 90 minute stints. This is time enough to get focused and also give your brain regular breaks to refresh and process information.

    2) Things

    Cluttered desk/computer/inbox

    A cluttered desk stresses us out more, whether we like to admit it or not. Have the self-discipline to keep on top of it and it will never get out of control. Spend a day (or whatever time necessary) getting everything in order and at the end of each day make sure your items are filed, correctly piled or otherwise organized into something that makes sense to you. If you find yourself saying “it’s here somewhere” then your system is not working. Delete/dump stuff that you really don’t need, or at least transfer it to cloud storage/hard disk so it’s out of your way and out of your mind. Label or categorise items immediately. Don’t waste precious time being disorganized!

    Internet

    Self-discipline is crucial here. But if self-discipline doesn’t work, add-ons can be installed that block you from accessing chosen sites at particular hours of the day.

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    IM and SMS messages

    Make use of the “invisible” or “busy” button. Decide when you are going to be live and for how long, and send colleagues your schedule. It works similar to office hours. It depends on the job, of course – IM can be essential for some tasks, especially long-distance teamwork. Just be smart about it. In return, don’t spam your own workmates with irrelevant messages. Strike a balance, remembering that whilst you do want a good rapport with your colleagues, your goal is to GET THINGS DONE!

    Your chair

    Ah, the chair. Too comfy and you get relaxed and drift off. Too rigid and you get a sore back. If a major portion of your day is spent in a chair, invest in the best one possible for lumbar support. Similarly, if you spend a lot of time in the car or on an airplane, find products that can increase the health of your body rather than deplete it. Your company may even chip in on it for you. Health is one of our greatest assets, never take it for granted.

    3) Sights

    Overly stimulating/dull workspace

    There is nothing that puts me off working more than a grey cubicle. Worse: rows of grey cubicles. Office design has taken a turn for the fun and bright in recent years, with gaming corners and even massage therapists making regular appearances. You don’t have control of the whole office design, but if you work from home or you have a little space of your own then build it to be a place that makes you want to get things done. Surround yourself with things that motivate you. Is it a photo of someone whom you want to make proud? Is it a personal hero that you want to emulate? Is it a quote that nails exactly what you need to hear when you find yourself drifting off? What about the colour of your immediate surroundings? Can you control it? I personally can’t stand white walls. They remind me of hospitals, school and waiting rooms. Make sure that your work area exudes positive energy for you, and try not to clutter it with toys and gimmicks that send you off on nostalgic daydreams. Or take some advice on what not to have on your desk from this post.

    The view

    My office has an incredible view. High enough to see over the city, beside the sea and overlooking the train and metro stations. As I spend quite a bit of time at my job writing, I find the view inspirational. It can also cause me to drift off, as you can imagine! So my method is simply to sit with my back to the window during my focus hours, and let myself soak the sights in during lunch if I wish to. Alternatively, I put myself in a back office where there is no view and I don’t have to force myself to look in only one direction. Being at street-level can cause even more distractions. The noise of traffic, the movement of people, the sound of emergency vehicles… investing in a good set of blinds can help. As for the noise – perhaps sound-eliminating headphones are required in this case!

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    4) Environment

    Air conditioning/heating

    Ideally you know the temperature you’re comfortable at and can control it. Keep the air fresh enough so as to keep you alert but not so fresh that it makes you ill. I keep a woolly sweater at my desk as well in case my colleagues need more air than I. Finding your optimal temperature zone requires trying and testing, but it should generally be 22 – 25 Celsius (72 – 77 Fahrenheit).

    productivity vs temperature

      Lighting

      With our eyes already strained from looking at screens all day, it is important to also control the lighting. Incorrect lighting can result in headaches, tiredness and sore eyes – all leading to irritability and getting less done. Lighting should not glare, flicker, be uneven or cause you to lean in close in order to read something.

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      Last Updated on May 16, 2019

      The Daily Rituals of 7 Successful CEOs

      The Daily Rituals of 7 Successful CEOs

      One of my favorite success quotes ever comes from one of the original and most successful ‘CEOs’ of his era: Aristotle. Here’s what he said:

      “We are what we repeatedly do. Excellence, then, is not an act, but a habit.”

      This advice is just as sound today as it was when Aristotle first expressed it, way back when. I’m reminded of this at least once a week, when I interview an inspiring author, leader, or successful CEO on my show. I ask my guests a series of questions about what has contributed to their success and their ability to build something meaningful.

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      You want to know what nearly all of them say? Almost every time, they respond by telling me that their success is the result of simple habits  enacted day after day.

      These quotes from seven successful CEOs demonstrate the daily rituals that have contributed to their success:

      1. Promote what you love.

      “It’s so much better to promote what you love than to bash what you hate.” – Jessica Alba, CEO of The Honest Company

      2. Develop a feedback loop.

      “I think it’s very important to have a feedback loop, where you’re constantly thinking about what you’ve done and how you could be doing it better. I think that’s the single best piece of advice: constantly think about how you could be doing things better and questioning yourself.” – Elon Musk, CEO of TESLA Motors

      3. Create things that are better, not just “different.”

      “Our task today is to find singular ways to create the new things that will make the future not just different, but better—to go from 0 to 1. The essential first step is to think for yourself. Only by seeing our world anew, as fresh and strange as it was to the ancients who saw it first, can we both re-create it and preserve it for the future.” – Peter Thiel, CEO of Palantir and best-selling author of Zero To One.

      4. Meditate.

      “Meditate. Breathe consciously. Listen. Pay attention. Treasure every moment. Make the connection.” – Oprah Winfrey, CEO of OWN Network

      5. Read every day.

      “Read 500 pages every day. That’s how knowledge works. It builds up like compound interest.”-Warren Buffet, CEO of investment firm Berkshire-Hathaway

      6. Block time for email.

      “Set aside a 20- to 30-minute chunk of time two or three times a day for email. Do not check continually through the day.” – Doug Camplejohn, CEO of predictive lead marketing company FlipTop.

      7. Make your customers happy.

      “We see our customers as invited guests to a party, and we are the hosts. It’s our job every day to make every important aspect of the customer experience a little bit better.” – Jeff Bezos, CEO of Amazon.com

      Develop the right rituals. Become a successful CEO.

      If the majority of these daily habits are new to you, avoid making the crucial mistake of adopting all of these habits at once. Research on habit-formation indicates that lasting habits are formed one at a time.

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      For example, let’s say you’re excited about developing the following daily habits:

      • daily reading,
      • daily meditation, and
      • updating your to-do list every night

      Let’s say that daily reading is the one that excites you the most out of the three habits noted above. It would be wise of you to begin by choosing and scheduling time to read every day, and then sticking to that time until it becomes a habit. Once it feels effortless and automatic, you’ll know that you’ve turned it into a daily habit. Now you’re ready to install the next habit… and the next… Until before you know it, you’ll start looking in the mirror and seeing the reflection of a successful CEO.

      Featured photo credit: Amy Hirschi via unsplash.com

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