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Procrastination, Shmastination. 3 Power Tools to Get Things Done

Procrastination, Shmastination. 3 Power Tools to Get Things Done

My entire life can be divided into 3 phases.

Phase 1:  Blissful Avoidance

I am at school. I am good at maths. I just get maths. I avoid languages, I avoid arts, I focus on maths and physics and computers. I get by without doing any work. This phase lasted until age 21, the final year of university.

Phase 2:  Lucky, and Avoiding Responsibility

I am at university, I am in my early years of management consulting work. My university had just gotten all excited about 2 things: team work and oral presentations. I knew how to get the good students to work with me. The deal was that I would do the end of project presentation and some of the easy writing, they did the hard work.

I didn’t know I was procrastinating. I didn’t see myself as avoiding work. My own vision of myself was blind to the fact that I consistently let others step in to finish the work. I use the word blind deliberately. I must have been very frustrating to work with because I was beautifully deluded.

Phase 3:  Realisation

The third phase began when I started my first company as an entrepreneur. I thought I could sell but was the corporate logo that sold. I thought I was productive but it was the others who produced. I didn’t get things done.

I was good at making a good first impression. I was good at thinking fast and helping others get excited about possibilities.

Finally I realised: I was a walking bundle of excuses. My name was Procrastinator.

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The Procrastinator

The origin of the word is in two latin notions:

  1. Pro means forward
  2. Crastinus means of tomorrow

It is the art of moving anything really important off to tomorrow and replacing that activity with unimportant activity of all types.

What is unimportant?

Here’s the definition of procrastination activity. For a behaviour to be considered procrastination, I believe it should meet the following 3 criteria:

  1. counterproductive
  2. needless and
  3. delaying.

By the way…  Doctor Freud would suggest that blogging a definition of procrastination is clearly an act of procrastination.

Getting Serious about Personal Productivity

There is a fourth phase to my life.  It starts when I started writing. There is no more brutal indicator of procrastination than the total number of words written per day.

I blog, I write articles, I write chapters for a future book. I use Scrivener to do my writing.  It tracks words. It tracks how many words I need to do to finish, how many words I should write today.  Have a look at an overall project statistics from Scrivener.

Screen Shot 2014-10-20 at 23.45.30
    The Writer’s Scoreboard

    Stephen King says “A writer is a producer of words.”  It is simple:

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    • If you produce words, you are a writer;
    • If you don’t produce words, you are not a writer.

    There is nowhere to hide. If I have watched 6 TED videos, my morning statistic says 0 words produced. If I go out for 4 coffees, my morning statistic says 0 words produced.

    I know what an unproductive day looks like. I can recognise the features of a zero day.

    What’s the opposite? What is a productive day? What’s in a ‘Get Things Done’ day?

    My 3 Power Tools of Get Things Done

    1. The Nike method (Pomodoro technique)
    2. Forgive yourself by re-labelling “Creative idleness”
    3. Do Absolutely Nothing for 10 full minutes

    The Nike method (Pomodoro technique)

    Nike’s slogan is “Just do it”. I often use a slightly more aggressive form of this slogan: Get started.

    Do the first minute. If I start writing, I will not stop until I have hit 500 on the word count. I won’t edit, I won’t stop. I will keep the keys moving. Sometimes I will write “I will keep writing, I will keep writing” because there is no intelligent idea ready. What always happens is that the resistance inside me (Steven Pressfield is the master on Resistance) fights the start, but once I show that I am going to stay at the keyboard, it relents and allows some ideas to form and to flow onto the page.

    The Pomodoro technique is the best how-to guide to how to implement “just do it” into your life.

    Forgive yourself by re-labelling “Creative idleness”

    Guilt about wasted mornings will kill afternoons. I fail often. My days are littered with grand plans that ended up as candy crush saga and clash of clans on my iphone.

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    One powerful way to ruin the afternoon is to know that you should have done better in the morning. The powerful way to ruin the morning is to know that you should have done better yesterday. Guilt is a killer. It is an invisible shackle that holds us stuck fast.

    I forgive myself. I call my morning a “creative idleness” session. I call yesterday a “creative idleness” session. I may not have produced words, but I did give myself some experience that might serve.

    As I entrepreneur, I learnt to tell myself “4 years ago I took the best decision the ‘Me’ of 4 years ago could have taken”. I cannot change the past, I have learnt from it.

    Tom Peters says, “The only source of good knowledge is bad experience.”

    Do Absolutely Nothing for 10 full minutes

    This is brutal for me. This is the nuclear tool. If I have really not been able to get some discipline in my day with tools 1 & 2, I go for the nuclear option.

    Do absolutely nothing.

    Set a timer. 10 minutes. Do absolutely nothing. Watch your urges and impulses, accept them… but do not act upon them. Sit still. Watch the struggle in your mind. Your inner voice will get very angry and passionate that you must, must do something. Don’t. Wait. Hold.

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    This energy of desire to do something… allow it to build and build. When the timer signals 10 minutes, then release this energy of desire to take action upon the important task, the phone call you have been avoiding, the conversation with your loved one that you meant to have yesterday.

    This are 3 Power tools. How are you going to use them?

    Procrastination is Perfectionism in other Clothes

    Procrastination is a cunning version of Perfectionism. Human beings are not perfect, yet our inner voice wants us to be. If we can’t be perfect, why start? Well, we are human beings – we are not here to be perfect, we are here for the journey. The journey begins with steps. Steps off the sofa, into the world. Into the world selling, writing, speaking.

    (and here are 1113 words for me!)

    Ha! (here are 1114!)

    Featured photo credit: Deadoll via flickr.com

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    Conor Neill

    Professor of Leadership, President Vistage Spain

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    Last Updated on February 19, 2019

    How to Break Bad Habits: I Broke 3 Bad Habits in Less Than 2 Months

    How to Break Bad Habits: I Broke 3 Bad Habits in Less Than 2 Months

    The cycle of bad habits is what keeps us living small and stops us from reaching our true potential. Breaking a bad habit isn’t as hard as it seems; despite being a CEO of a company and raising two children, I still managed to break 3 bad habits I had within 2 months. Yes, that’s quitting one habit in less than 21 days.

    I took steps to eliminate them one at a time. Habits such as drinking Coke every day, slouching when sitting and not having a consistent exercise routine.

    So how did I break these habits? I used the Control Alternate Delete Method (Ctrl Alt Del).

    What is this method and why is it so effective? Read on to find out how to break bad habits with this unique method.

    How to break bad habits with the Control Alternate Delete Method

      We all notice on some level what our bad habits are. A lot of the time we choose to ignore the negative ways these impact us.

      For me, I was sitting most of the day in front of my computer at work in a slouching position. I drank Coke every single day in an attempt to stay awake. I put off any kind of exercise regime because I felt that it was better to just relax and have fun after a whole day of work. As a result, I was leading a really unhealthy lifestyle suffering from weight gain and back pain.

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      I needed to make a change.

      I started to read books about building habits such as The Power of Habit by Charles Duhigg, The One Thing by Gary W. Keller and Jay Papasan, and The Now Habit by Neil Fiore. After reading all these books, I’ve come up with my own method to quit bad habits — The Ctrl Alt Del Method.

      I started by focusing on just one bad habit, the first one being the sheer amount of Coke I was consuming each day.

      Every day I applied the Ctrl Alt Del Method and after two weeks, not only did I stop drinking Coke every day (I only drank one can in 2 weeks), but I started the better habit of drinking 8 glasses of water every day instead.

      After eliminating one bad habit, I moved on to the other two with this same method and a month later I was:

      • Hitting the gym twice a week.
      • Improving my sitting posture, not only at the office but also at home and everywhere else, improving my back pain.
      • Gaining core muscle which improved my back pain as well.
      • Losing fat around my waist which went from 36″ (considered obese level) to 32″ (normal level).

      If I can improve my life using this method, then so can you. Using this structure to eliminate your bad habits will increase your success and replace your bad habits with more positive ones.

      Control: Master your desire

        Identify your triggers

        Bad habits such as drinking alcohol, smoking and snacking too much trigger the release of dopamine, a feel-good chemical in the brain.[1] Although you might not like the end result, they give you a positive outcome in the moment. This is pure psychology.

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        It’s important to identify what is triggering you to continually act out your bad habit. This isn’t always an easy step because our habits have been built up over a long period of time.

        If you need help in identifying your triggers, here’s a list of common bad habits and their triggers: 13 Bad Habits You Need to Quit Right Away

        Self-reflect

        To help you work out your triggers, do a bit of self-reflection. Ask yourself questions such as:

        • What comfort are you getting from this habit?
        • Why do you need comfort?

        For example, I chose to drink coke because it tasted good and it made me feel good when I was stressed. I slouched only when I sat for too long working on my desk and started to feel tired. I skipped exercises because every day after work I felt I already did enough works and didn’t want to work out.

        If you choose to eat fast food every night, you’re probably telling yourself you’re too busy to cook. But ask yourself why? What are your priorities?

        Maybe you have a lack of self-worth that means you don’t have the self-love to want to look after your health. Perhaps it’s a sign you’re not making enough time for important routines like shopping and creating a healthy meal yourself. Maybe you’ve always had a belief that you’re a bad cook.

        Write a diary

        Write down your thoughts and feelings around this bad habit. Writing things down forces the brain to think harder.[2] This helps you to find the source to your stress or limiting negative beliefs.

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        Alternate: Find a replacement

          Find a positive alternative habit

          Once you think you’ve discovered your trigger, try to find a similar but healthy option. This is where I replaced Coke with lemon water; slouching with simply taking a walk and stretching my back every hour; and chilling at home after work with workout exercises that I actually found fun.

          You could decide to walk to the office instead of driving or getting off the bus earlier to walk. You could switch to a healthier breakfast cereal instead of grabbing a sugary snack when you head out of the door.

          By doing this, you aren’t getting rid of the act altogether like you would if you completely gave something up with nothing to fill that void. This helps your brain accept the improved habit more.

          Create a defence plan

          Everyone has moments of weakness and that want to revert back to the bad habit will rear its ugly head. This is where a plan can help counteract these moments.

          Think of things you can do when the temptations come. For example, if you want to check your phone less, ask your friend or partner to keep it for you or switch it off and read a book. If you’re a starter for an exercise routine, like me, get someone to do it with you to keep you accountable.

          Decide on something you will do once you feel triggered to go back to your old habit. Repeating these positive alternative habits consistently will help wire your brain to see them as your normal new habit over time.

          Delete: Remove temptations

            Remove stuff that reminds you of the bad habit

            Getting rid of anything that reminds you of your bad habit is essential. For example, I got rid of coke in my office and at home and replaced my usual office chair with an exercise ball. It makes it much easier to stop slipping back in a weak moment.

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            Avoid all kinds of temptations

            In the same vein, avoid places or people that you know will tempt you back into that bad habit. Don’t go to the supermarket on an empty stomach to avoid the temptation to buy trashy snacks, don’t drive past that fast food joint but find an alternative route instead, say no more often to the friend you know will get you drunk again this weekend.

            It’s all about not putting yourself in the situation where you’re in danger of relapsing.

            Conclusion

            The Control Alternate Delete Method uses the right steps you need to overcome your need to indulge in your bad habits. Working with your core psychology, emotions and feelings behind your actions is what makes this method effective and easy to apply to all bad habits you have.

            Bad habits are easy to form and making changes can seem difficult but remember that it’s all about consistency and repetition.

            Start using the Control Alternate Delete Method today and you can stop a bad habit permanently.

            What bad habit do you want to put a stop to once and for all? You must set aside time and pick one bad habit to focus on. Start using the steps to increase and maintain more positivity in your life moving forward.

            More Resources About Changing Habits

            Featured photo credit: Picjumbo via picjumbo.com

            Reference

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