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Managing the Ebb and Flow of Energy

Managing the Ebb and Flow of Energy

    Humans aren’t machines; we don’t have a constant source of power from which we draw to perform complicated functions all the time, without breaks. Rather, our power supplies—or our energy levels—dip and rise with each hour of the day, and they even wax and wane on a much larger level, and we find ourselves in periods of great motivation and energy or periods where we just want to do what we need to do to survive and no more.

    And that’s not a bad thing. In fact, when we refuse to listen to our cycles of high and low energy, we make things worse, not better. If energy is low and we’re pushing ourselves, then energy will only get lower, faster. When we pay attention to these cycles and allow time for both recovery and hard work, the low energy periods end faster and our high energy periods are really high energy, and not just half or a quarter of what it should be.

    Those times when we’re running on empty and need to slow down aren’t totally unproductive, though. They’re good for the fermentation and incubation of ideas, the processing and analysis of big decisions and other various background functions that don’t take much energy, but do take time for the mind to really resolve the missing pieces.

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    It is important to manage the ebb and flow of energy and motivation, both on a daily basis and a long-term basis. When you manage these cycles rather than ignore them, you are far more productive, but more importantly, you’re happier too.

    1. Get to know your tides of energy

    Like our energy levels, the tides of the ocean have a consistent ebb and flow. Fishermen know the tides like the back of their hand and that means they always know when to go fishing and catch the most fish.

    There are many factors that contribute to our energy levels. On an average day, a person may know he’ll feel energized all morning, until after lunchtime, when he has low energy that suits busywork such as answering emails. Then, at 3PM, he may hit empty and need to take a nap, depending on whether he had beer or water with lunch.

    On the other hand, another person may have a totally different pattern. She might not wake up until the morning’s almost over, bum around the house until two in the afternoon and then work straight through until midnight. Evidently, she’s a freelancer.

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    The point is, we can learn how our energy levels will change on a typical day. Pay attention and be mindful of the ebb and flow, and once you know when you’re most productive and most tired on a typical day, you can make a good guess as to how an atypical day might affect you.

    2. Plan your tasks around these patterns

    Corporate culture dictates that the first thing one does in the morning is check email. This is fantastic if you’re least energetic during that time, but destroys your effectiveness if you’re most energetic before lunch.

    But now that you know when you have the most energy and motivation, it can be pretty hard to justify such a squandering of that time. Step two, and perhaps the most important step, is to plan your daily tasks to suit the way you work best.

    Don’t rely on hard and fast rules, though. Just because you feel a certain way almost every day doesn’t mean you will every day. If you feel as though you won’t kick into high gear until afternoon on a given day, shift your task list around to suit.

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    The easiest way to plan around your energy patterns starts when you’re writing up your task list, not when you’re actually scheduling the items. Mark out each item with a high, medium or low energy requirement; if it’s processing email, it might be low, or perhaps it is time to reply to a few that require some research of facts—that’s probably medium. And if you need to write a long article or tackle a marketing campaign, mark those tasks as high.

    Now, you’ve already blocked your day out in sections of high, medium and low energy. Load up iCal, or open your daily planner, or whatever it is you prefer to use, and it’s a fairly simple manner to dump each item into the appropriate section of the day.

    Don’t forget that lists work best with some form of prioritization; if you’ve prioritized items in your task list before transferring them to your schedule, you know which order to put items of the same energy requirement in.

    3. Optimize your energy levels

    The first two steps help you make the most of your existing energy patterns, and making the most of what is already might be fine for you. Personally, I think that once we understand something and make it work as it is, there’s no place to go but up. This is the part where you start to optimize your levels of energy.

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    This involves a good, hard look at the way you live—diet, sleep, exercise, working habits, ergonomic factors (is your workspace arranged poorly, draining your energy faster as you struggle to sit upright?), and emotional factors (does bringing up the bills with your spouse always drain your energy before work even begins?).

    I recommend experimenting with each area of your life that impacts on your day-to-day energy levels one at a time, in isolation. If you make three changes at once you can’t be sure which ones are working, or if one of those things is cancelling out the benefits of another.

    When you find things that have a definite positive effect on your daily energy level, turn it into a habit, perhaps through the use of a 30-day trial which’ll give you enough time to decide whether it’s worth the effort before declaring that change as permanent.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

    Mastering the Art of Prioritization The Importance of Scheduling Downtime How to Make Decisions Under Pressure 11 Free Mind Mapping Applications & Web Services How to Use Parkinson’s Law to Your Advantage

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    Last Updated on August 16, 2019

    10 Best Calendar Apps to Stay on Track in 2019

    10 Best Calendar Apps to Stay on Track in 2019

    The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

    Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

    Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

    In this article, we are going to check out the best calendars apps to help you stay organized.

    1. Cal Calendar

      Cal Calendar has recently appeared on the market of mobile applications (Android, iOS). It is the brainchild of the development team of Any.do that features impressive functionality and well-thought-out design.

      The application comes with many great features, including support for Exchange and Google Calendar, widgets, voice recording, and many more.

      Cal Calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

      Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

      What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

      Cal Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

      Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

      Available for iOS and Android

      2. Google Calendar

        Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

        Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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        Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

        The program is super easy and will not cost a dime for you. It is a good thing, right?

        Available for iOS and Android

        3. Jorte Calendar

          Jorte Calendar is one of the most popular calendar applications in the Google Play store.

          The program features a wide range of configuration options, with many design alternatives. You can adjust display mode to your needs and view calendar entries sorted by month, week, or day (by hours). It is convenient for quickly picking the desired date, using task bars, and setting reminders.

          Apart from its ordinary information storing function, this application can be a special cloud service, Jorte Cloud, allowing you to synchronize calendars, schedules, and task lists on multiple devices. The application also supports data importing from Google Calendar.

          For those paying attention to the program design, there is also Jorte Store, where you can buy styles and icons to personalize the calendar. This feature makes Jorte is one of the brightest calendar applications.

          A basic version of the app is free of charge, so if you do not want to spend money on a calendar application, it is a good option.

          Available for iOS and Android

          4. Business Calendar

            Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

            The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

            You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

            The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

            Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

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            Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

            Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

            A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

            Available for Android

            5. aCalendar

              aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

              Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

              Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

              When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

              Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

              The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

              The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

              Available for Android

              6. DigiCal Calendar

                DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                With this calendar application, you can synchronize all your calendars and view them in different ways.

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                Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                Available for Android

                7. SolCalendar

                  SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                  The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                  Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                  Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                  Available for Android

                  8. Calendar

                    Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                    A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                    Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                    Available for Desktop, iOS and Android

                    9. Today Calendar

                      Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                      The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                      If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                      Available for Android

                      10. Calendar Widget: Month

                        Sometimes people do not need a heap of calendar applications. They would prefer to have one efficient calendar widget.

                        Calendar Widget: Month perfectly fills this niche and meets all the needs of a modern user. It has some features of an ordinary calendar, but the real great thing about this software is that it has 80 or more themes in its library.

                        The design of the application is great; the themes are perfectly tuned. There are options for almost any theme of your smartphone. The only drawback is the fact that the widget memory is not too large, and you should be ready for it.

                        This simple calendar widget was created in the image and semblance of widgets from Yahoo. The widget window displays one calendar month with the ability to go to the previous and move to the next one.

                        If you need a simple and affordable calendar to plan your tasks and affairs for one month, this widget is ideal for you. Calendar Widget: Month is so simple that it does not even have Google Calendar support.

                        At the moment, it does not have the function of connecting any third-party calendars and services. Developers allow the possibility of introducing support for Google service as an addition to the widget, if users request to have this opportunity.

                        Available for Android

                        Our Verdict

                        Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                        Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                        Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                        The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

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                        Featured photo credit: Unsplash via unsplash.com

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