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Managing the Ebb and Flow of Energy

Managing the Ebb and Flow of Energy

    Humans aren’t machines; we don’t have a constant source of power from which we draw to perform complicated functions all the time, without breaks. Rather, our power supplies—or our energy levels—dip and rise with each hour of the day, and they even wax and wane on a much larger level, and we find ourselves in periods of great motivation and energy or periods where we just want to do what we need to do to survive and no more.

    And that’s not a bad thing. In fact, when we refuse to listen to our cycles of high and low energy, we make things worse, not better. If energy is low and we’re pushing ourselves, then energy will only get lower, faster. When we pay attention to these cycles and allow time for both recovery and hard work, the low energy periods end faster and our high energy periods are really high energy, and not just half or a quarter of what it should be.

    Those times when we’re running on empty and need to slow down aren’t totally unproductive, though. They’re good for the fermentation and incubation of ideas, the processing and analysis of big decisions and other various background functions that don’t take much energy, but do take time for the mind to really resolve the missing pieces.

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    It is important to manage the ebb and flow of energy and motivation, both on a daily basis and a long-term basis. When you manage these cycles rather than ignore them, you are far more productive, but more importantly, you’re happier too.

    1. Get to know your tides of energy

    Like our energy levels, the tides of the ocean have a consistent ebb and flow. Fishermen know the tides like the back of their hand and that means they always know when to go fishing and catch the most fish.

    There are many factors that contribute to our energy levels. On an average day, a person may know he’ll feel energized all morning, until after lunchtime, when he has low energy that suits busywork such as answering emails. Then, at 3PM, he may hit empty and need to take a nap, depending on whether he had beer or water with lunch.

    On the other hand, another person may have a totally different pattern. She might not wake up until the morning’s almost over, bum around the house until two in the afternoon and then work straight through until midnight. Evidently, she’s a freelancer.

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    The point is, we can learn how our energy levels will change on a typical day. Pay attention and be mindful of the ebb and flow, and once you know when you’re most productive and most tired on a typical day, you can make a good guess as to how an atypical day might affect you.

    2. Plan your tasks around these patterns

    Corporate culture dictates that the first thing one does in the morning is check email. This is fantastic if you’re least energetic during that time, but destroys your effectiveness if you’re most energetic before lunch.

    But now that you know when you have the most energy and motivation, it can be pretty hard to justify such a squandering of that time. Step two, and perhaps the most important step, is to plan your daily tasks to suit the way you work best.

    Don’t rely on hard and fast rules, though. Just because you feel a certain way almost every day doesn’t mean you will every day. If you feel as though you won’t kick into high gear until afternoon on a given day, shift your task list around to suit.

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    The easiest way to plan around your energy patterns starts when you’re writing up your task list, not when you’re actually scheduling the items. Mark out each item with a high, medium or low energy requirement; if it’s processing email, it might be low, or perhaps it is time to reply to a few that require some research of facts—that’s probably medium. And if you need to write a long article or tackle a marketing campaign, mark those tasks as high.

    Now, you’ve already blocked your day out in sections of high, medium and low energy. Load up iCal, or open your daily planner, or whatever it is you prefer to use, and it’s a fairly simple manner to dump each item into the appropriate section of the day.

    Don’t forget that lists work best with some form of prioritization; if you’ve prioritized items in your task list before transferring them to your schedule, you know which order to put items of the same energy requirement in.

    3. Optimize your energy levels

    The first two steps help you make the most of your existing energy patterns, and making the most of what is already might be fine for you. Personally, I think that once we understand something and make it work as it is, there’s no place to go but up. This is the part where you start to optimize your levels of energy.

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    This involves a good, hard look at the way you live—diet, sleep, exercise, working habits, ergonomic factors (is your workspace arranged poorly, draining your energy faster as you struggle to sit upright?), and emotional factors (does bringing up the bills with your spouse always drain your energy before work even begins?).

    I recommend experimenting with each area of your life that impacts on your day-to-day energy levels one at a time, in isolation. If you make three changes at once you can’t be sure which ones are working, or if one of those things is cancelling out the benefits of another.

    When you find things that have a definite positive effect on your daily energy level, turn it into a habit, perhaps through the use of a 30-day trial which’ll give you enough time to decide whether it’s worth the effort before declaring that change as permanent.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on October 12, 2020

    10 Best Calendar Apps to Stay on Track in 2020

    10 Best Calendar Apps to Stay on Track in 2020

    The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

    Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

    Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

    In this article, we are going to check out the best calendars apps to help you stay organized.

    Before You Download

    As you are no doubt aware, there are all kinds of calendar apps available. Instead of you sifting through the hundreds of them, we’ve handpicked 10 of the best calendar apps you can get. On top of glowing reviews from each one, we’ve considered the following aspects when creating this list:

    • User Interface – How you navigate the app should be smooth and simple. The buttons on the app should be clear, obvious and easy to move through.
    • Synchronization – Whether it’s with other calendar apps or with other apps, syncing apps should be easy and enhance your overall experience with the app.
    • Additional features – Since there are so many options for calendars, many of these apps offer additional features. These features make the apps stand out from the other apps and provide unique experiences to you.

    1. Any.do Calendar

      This calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

      Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

      What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

      Any.do Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

      Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

      Download Any.do Calendar here!

      2. Google Calendar

        Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

        Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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        Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

        The program is super easy and will not cost a dime for you. It is a good thing, right?

        Download Google Calendar here.

        3. Calendar

          Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

          A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

          Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

          Download Calendar: Meeting & Scheduling here.

          4. Business Calendar

            Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

            The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

            You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

            The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

            Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

            Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

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            Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

            A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

            Download Business Calendar here.

            5. aCalendar

              aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

              Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

              Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

              When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

              Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

              The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

              The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

              Download aCalendar here.

              6. DigiCal Calendar

                DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                With this calendar application, you can synchronize all your calendars and view them in different ways.

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                Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                Download DigiCal Calendar here.

                7. SolCalendar

                  SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                  The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                  Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                  Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                  Download SolCalendar here.

                  8. IRL Event Social Network

                    One of the most unique apps on this list is the IRL Event Social Network app. As you can guess from the name, the core focus of this app is social networking. Unlike other social media platforms, you can consider this platform to function similar to Meetup.com. It’s a site where you can connect with other people within your area that share a similar interest.

                    IRL is that while also providing a convenient calendar for you to schedule events and plan out your day. Though due to it being a secondary focus, you’re lacking a lot of the syncing aspects that other apps have on this list. Regardless, because of this huge social feature, it’s worth considering for those who want to make more connections.

                    Download IRL Event Social Network here.

                    9. Today Calendar

                      Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                      The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                      If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                      Download Today Calendar here.

                      10. Timepage

                        Timepage is an intuitive calendar app that will manage your time in a way that other calendar apps can’t. It offers the same sort of functions that you’d expect from other calendar apps: opportunities to record events, notifications and reminders, weather, and driving duration to a particular event. However, the app goes beyond those functionalities in two ways.

                        The first way is that while the app sends you notifications, it also has reminders for you for what is coming up next. That bit of extra time can allow you to prepare and make adjustments to your day if need be.

                        The second function – which is more important – is the heat map when you go to see the full view of your calendar. This heat map indicates what days you are most busy and other days where you are freer. This heat map provides a quick glance to determine broadly what days are good to add more events and other tasks.

                        Download Timepage here.

                        Our Verdict

                        Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                        Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                        Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                        The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

                        More Productivity Apps for Better Time Management

                        Featured photo credit: Unsplash via unsplash.com

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