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How to Actually Get Things Done with Your To-do List

How to Actually Get Things Done with Your To-do List

For the original unedited article, visit Greatist.

Now that the sparkly ball has long since hit the ground, we’re supposedly off and running on those New Year’s resolutions. Unfortunately, between work, family, and other real-life obligations, achieving our goals is almost always harder than it seems. But the problem may have started way back in 2012, when we first jotted down those goals on a piece of loose leaf or a dirty bar napkin. Creating an efficient to-do list is a feat in itself, and that’s where we come in. We’ve prepared 13 tips to help you organize your life into a manageable list, then cross off each entry in time to make some new resolutions for next year.

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TO DO OR NOT TO DO — THE NEED-TO-KNOW

List-making is a pretty personal thing. Some of us border on obsessive, organizing even our bathroom runs into a series of numbered bullet points. Others prefer to wing it, writing important telephone numbers on the backs of their hands. But even the most basic outline of must-do tasks can help us tackle our most important goals. For one thing, writing out a bunch of to-do’s forces us to set concrete goals (take out the trash), which can be way more effective than just thinking about vague objectives (get cleaner). Plus, making a written list can help us remember important information (meaning that trash won’t sit waiting in the kitchen for weeks).

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The problem is that even those of us who believe fervently in the power of to-do lists might not know how to make a successful one. Luckily Greatist is here to help, with a step-by-step guide to creating — and completing — an awesome list of stuff to get done.

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JUST TO-DO IT — YOUR ACTION PLAN

  • Pick a medium. To-do lists come in all shapes and sizes, so it’s all about what works for the individual. Some research suggests writing information by hand helps us remember it better, but if you last picked up a pen in 1995, fear not: There’s a huge range of digital apps that help create personal to-do lists.
  • Make multiples. Create a few lists of stuff that needs to get done. One should be a master list, with every item you’d like to accomplish in the long-term: Clean out the closet, sign up for a language class, etc. Another can be a weekly project list, with everything that needs to take place in the next seven days. The third should be a HIT (that’s high-impact tasks) list, with the tasks that need to get done today: Call Aunt Sue for her birthday, pick up the dry cleaning, finish that presentation for work. Every day, see which items from the master list and weekly project list should move to the HIT list.
  • Keep it simple. There’s nothing more intimidating than a mile-long to-do list. And, realistically, it’s impossible to get that much stuff done in 24 hours anyway. One trick for keeping a HIT list simple is to make a list of stuff you want to do today and slice it in half. There shouldn’t be more than 10 items remaining; the rest can go on the weekly projects list or the master list.
  • Meet the MITs. That’s “most important tasks.” Start the list with at least two items that absolutely must get done today, so you don’t end up vacuuming instead of finishing a project report due tomorrow. Even if the rest of the list stays untouched, the really meaningful stuff will get finished.
  • Start easy. Even before those MITs (see above), stick a few simple items on the list. “Fold clothes,” “wash breakfast dishes,” and “shower” are all good examples. Even crossing off silly stuff helps us start the day feeling super-productive.
  • Break it down. Goals such as “work on research paper” are much too vague and intimidating, meaning we’ll be too afraid to actually start tackling them. One way to reduce the fear factor and make goals seem more manageable is to break projects into smaller tasks. Instead of “work on research paper,” try something more specific, such as “write first half of chapter three” on Monday and “write second half of chapter three” on Tuesday.
  • Stay specific. All to-do’s should have these qualities in common: They’re physical actions; they can be finished in one sitting; and they’re tasks that only the to-do-list writer can do. For general projects that require lots of time or other people’s help, list specific steps you can take toward your goal. Instead of “save the animals,” try “write cover letter for internship at World Wildlife Fund.”
  • Include it all. For every task on the list, include as much information as possible so there’s literally no excuse for not getting the job done. For example, if the task involves calling someone, include that person’s phone number on the list so you won’t waste time scrambling for it later.
  • Time it. Now that you’ve made the list (and checked it twice), go back and put a time estimate next to every item. It might even help to turn the to-do list into a kind of schedule with specific times and places. So, for example: laundry 4-6 p.m. at Suds & Stuff, clean out inbox 6-7 p.m. at Starbucks on 6th Ave. When time’s up, it’s up; there’s no spending six hours at the Laundromat.
  • Don’t stress. Every master list has a few tasks on it that we’ve been meaning to do for days, weeks, maybe even years — but haven’t yet. Try to figure out why not in order to learn what steps are necessary for actually completing the task. Not calling Uncle Pat out of fear of getting stuck on the phone for the whole afternoon? Replace “Call Uncle Pat” with “figure out a way to get off the phone with Uncle Pat.” This way the big task will seem easier, and eventually get done.
  • Make it public. Sometimes the best way to stay accountable is to have someone watching over us. Try sharing that to-do list, whether by posting it on the family refrigerator or setting up a digital calendar that everyone on the work team can access.
  • Schedule scheduling. One of the trickiest aspects of the to-do list is actually sitting down to make one. Pick a time every day, whether it’s the morning before everyone else wakes up, the hour right before going to bed, or lunchtime, when you can organize all your tasks and determine what still needs to be accomplished.
  • Go in with the old. One way to boost productivity is to remind ourselves how productive we were yesterday. So keep a written list of everything you accomplished the day before, even the small stuff.
  • Start fresh. Make a new list every day so the same old items don’t clog up the agenda. It’s also a useful way to make sure we actually get something done every 24 hours and don’t just spend time decorating the paper with fancy highlighters.
  • Be flexible. Pro tip: Always leave about 15 minutes of “cushion time” in between items on the to-do list or calendar in case something pops up (say the washing machine overflows or the computer crashes). And if a crisis does strike, the most important thing is to remember to stop and breathe. You’ve probably already accomplished at least one MIT — you’ll get the rest under control!
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Last Updated on March 25, 2020

How Do You Change a Habit (According to Psychology)

How Do You Change a Habit (According to Psychology)

Habits are hard to kill, and rightly so. They are a part and parcel of your personality traits and mold your character.

However, habits are not always something over-the-top and quirky enough to get noticed. Think of subtle habits like tapping fingers when you are nervous and humming songs while you drive. These are nothing but ingrained habits that you may not realize easily.

Just take a few minutes and think of something specific that you do all the time. You will notice how it has become a habit for you without any explicit realization. Everything you do on a daily basis starting with your morning routine, lunch preferences to exercise routines are all habits.

Habits mostly form from life experiences and certain observed behaviors, not all of them are healthy. Habitual smoking can be dangerous to your health. Similarly, a habit could also make you lose out on enjoying something to its best – like how some people just cannot stop swaying their bodies when delivering a speech.

Thus, there could be a few habits that you would want to change about yourself. But changing habits is not as easy as it seems.

In this article, you will learn why it isn’t easy to build new habits, and how to change habits.

What Makes It Hard To Change A Habit?

To want to change a particular habit means to change something very fundamental about your behavior.[1] Hence, it’s necessary to understand how habits actually form and why they are so difficult to actually get out of.

The Biology

Habits form in a place what we call the subconscious mind in our brain.[2]

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Our brains have two modes of operation. The first one is an automatic pilot kind of system that is fast and works on reflexes often. It is what we call the subconscious part. This is the part that is associated with everything that comes naturally to you.

The second mode is the conscious mode where every action and decision is well thought out and follows a controlled way of thinking.

A fine example to distinguish both would be to consider yourself learning to drive or play an instrument. For the first time you try learning, you think before every movement you make. But once you have got the hang of it, you might drive without applying much thought into it.

Both systems work together in our brains at all times. When a habit is formed, it moves from the conscious part to the subconscious making it difficult to control.

So, the key idea in deconstructing a habit is to go from the subconscious to the conscious.

Another thing you have to understand about habits is that they can be conscious or hidden.

Conscious habits are those that require active input from your side. For instance, if you stop setting your alarm in the morning, you will stop waking up at the same time.

Hidden habits, on the other hand, are habits that we do without realizing. These make up the majority of our habits and we wouldn’t even know them until someone pointed them out. So the first difficulty in breaking these habits is to actually identify them. As they are internalized, they need a lot of attention to detail for self-identification. That’s not all.

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Habits can be physical, social, and mental, energy-based and even be particular to productivity. Understanding them is necessary to know why they are difficult to break and what can be done about them.

The Psychology

Habits get engraved into our memories depending on the way we think, feel and act over a particular period of time. The procedural part of memory deals with habit formation and studies have observed that various types of conditioning of behavior could affect your habit formations.

Classical conditioning or pavlovian conditioning is when you start associating a memory with reality.[3] A dog that associates ringing bell to food will start salivating. The same external stimuli such as the sound of church bells can make a person want to pray.

Operant conditioning is when experience and the feelings associated with it form a habit.[4] By encouraging or discouraging an act, individuals could either make it a habit or stop doing it.

Observational learning is another way habits could take form. A child may start walking the same way their parent does.

What Can You Do To Change a Habit?

Sure, habits are hard to control but it is not impossible. With a few tips and hard-driven dedication, you can surely get over your nasty habits.

Here are some ways that make use of psychological findings to help you:

1. Identify Your Habits

As mentioned earlier, habits can be quite subtle and hidden from your view. You have to bring your subconscious habits to an aware state of mind. You could do it by self-observation or by asking your friends or family to point out the habit for your sake.

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2. Find out the Impact of Your Habit

Every habit produces an effect – either physical or mental. Find out what exactly it is doing to you. Does it help you relieve stress or does it give you some pain relief?

It could be anything simple. Sometimes biting your nails could be calming your nerves. Understanding the effect of a habit is necessary to control it.

3. Apply Logic

You don’t need to be force-fed with wisdom and advice to know what an unhealthy habit could do to you.

Late-night binge-watching just before an important presentation is not going to help you. Take a moment and apply your own wisdom and logic to control your seemingly nastily habits.

4. Choose an Alternative

As I said, every habit induces some feeling. So, it could be quite difficult to get over it unless you find something else that can replace it. It can be a simple non-harming new habit that you can cultivate to get over a bad habit.

Say you have the habit of banging your head hard when you are angry. That’s going to be bad for you. Instead, the next time you are angry, just take a deep breath and count to 10. Or maybe start imagining yourself on a luxury yacht. Just think of something that will work for you.

5. Remove Triggers

Get rid of items and situations that can trigger your bad habit.

Stay away from smoke breaks if you are trying to quit it. Remove all those candy bars from the fridge if you want to control your sweet cravings.

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6. Visualize Change

Our brains can be trained to forget a habit if we start visualizing the change. Serious visualization is retained and helps as a motivator in breaking the habit loop.

For instance, to replace your habit of waking up late, visualize yourself waking up early and enjoying the early morning jog every day. By continuing this, you would naturally feel better to wake up early and do your new hobby.

7. Avoid Negative Talks and Thinking

Just as how our brain is trained to accept a change in habit, continuous negative talk and thinking could hamper your efforts put into breaking a habit.

Believe you can get out of it and assert yourself the same.

Final Thoughts

Changing habits isn’t easy, so do not expect an overnight change!

Habits took a long time to form. It could take a while to completely break out of it. You will have to accept that sometimes you may falter in your efforts. Don’t let negativity seep in when it seems hard. Keep going at it slowly and steadily.

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Featured photo credit: Mel via unsplash.com

Reference

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