Advertising

9 Ways To Minimize Interruptions At Work

Advertising
9 Ways To Minimize Interruptions At Work

You sit down and your PC, inspired, ready to get stuck in to your work, when the phone rings. You answer it, it’s your boss. She wants you to drop in to her office. All done, back at your desk you are ready to get started again. In walks your work colleague from down the hall asking you about a project you both worked on last month. You chat for a bit, he leaves, you are ready to go again, when a couple of your colleagues who sit around you start to chat about recent political happenings. You hear someone make a comment you strongly disagree with, so you can’t help but say your bit. Three hours after you first sat down you open the file to get started. Your stomach rumbles and you get an instant message: “You ready for lunch?”

This is an all too familiar scenario in modern offices. Open-plan designs make it difficult to get things done. It can be hard to block out the noise and activity going on around you. From your boss to your friends, your co-workers to your family, nobody seems to want you to get any work done.

Advertising

Here are a handful of suggestions that can help you to minimize the interruptions and stay focused at work:

1. Switch off notifications

Switch off all notifications on your email and phone. If you have email notifications switched on you will get distracted each time you are informed there is new mail. It will take a lot of will power to stay focused and not be tempted to check it out.

Advertising

2. Close unnecessary programs

Close all the programs that you are not currently using: email, browsers, Skype, and anything else that could disturb you from what you have planned to do.

3. Switch off your phones

If you really want to focus, switch off your phone, or at least put it on silent. The constant text messages, voice calls, and emails will make it near-impossible to focus properly and get any real work done.

Advertising

4. Schedule time

If you plan the time in your schedule, you are much more likely not to allow interruptions to disturb your focus. You know how much time you have allocated to get this job done so you will be more motivated to get it done.

5. Work from home

If possible, working from home can be a a clever solution to the incessant interruptions of the office. If you can organize it, give it a go — you will be much more productive and focused at home.

Advertising

6. Move offices

If working from home is not possible, think about moving to a meeting room or somewhere in your office that will be undisturbed. Only let your superiors know where you are. This will minimize your interruptions and allow you to get more work done.

7. Go into work earlier

Getting to the office before the rest of your team can be a simple solution to get some peaceful work time. In one undisturbed hour you may find you get more work done than you do in half a normal day.

Advertising

8. Do not disturb

If you are lucky enough to have an office, invest in a ‘do not disturb’ sign for your door. You can also put this sign on Skype or instant messaging services.

9. Be assertive

Your last hope is to be assertive and learn to say, “No.” Don’t be ready to help at a moment’s notice; let people know you are working on something and you will help out when you have a minute. Remember, your time is more important to you. When you say, “Yes,” to someone else, you are saying, “No” to yourself, or perhaps even to a loved one. Get assertive and reduce those interruptions to a minimum. This way you will get more done and maybe even have a life.

More by this author

Ciara Conlon

Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

10 Green Tea Benefits and the Best Way to Drink It 7 Wise Ways to Find Focus and Get Things Done 15 Quick and Healthy Snacks to Help You Stick to Your Diet How Mindfulness for Productivity Can Improve Your Focus How to Practice the Art of Detached Focus to Achieve Your Goals

Trending in Productivity

1 How to Use Travel Time Effectively 2 5 Ways to Manage Conflict in a Team Effectively 3 7 Most Effective Methods of Time Management to Boost Productivity 4 How to Manage a Failing Team (Or an Underperforming Team) 5 7 Reasons Why Team Management Is Important

Read Next

Advertising
Advertising

Last Updated on January 13, 2022

How to Use Travel Time Effectively

Advertising
How to Use Travel Time Effectively

Most of us associate travel and time with what we’re going to do one we get to our destination. Planning and mapping out what to do once you arrive can certainly make for a more pleasurable vacation, but there are things you can do while you are on your way that can make it even better.

Sure, you can plan for the things you’re going to do on your vacation while you are travelling en route – but what about making use of that time for other things that you don’t usually do when you’re at home? You don’t need to have your gadgets with you to do it, and you can really connect with yourself if you take the time to manage your life while heading towards your vacation destination.

Here are some great tips to help you with your time management while you travel, some of which are more conventional than others. Nonetheless, you can find out what works best for you and apply them accordingly depending on when and how you are travelling.

Advertising

1. Take Your Time Getting There

As I write this, I’m on a flight to San Francisco. Flying is the fastest way to get from place to place, and for many people it’s really the only way to travel.

But I’ve often taken the train or ferry on trips so that I have extra time without distraction to get more done. I’m not worrying about navigation or lack of space to do what I want to do. Instead I’m able to focus on getting stuff done during the time I’ve got without feeling rushed. For example, when I took the train from Vancouver to Portland, it was an eight hour trip and I managed to get a ton of writing done and closed a lot of open loops. It also was less expensive than flying, which was a bonus.

Sometimes taking the long way to get somewhere on vacation can be the best thing for you to get somewhere with your life.

Advertising

2. Go Gadget-Free

This is going to be a tough one for a lot of you. But why do you need to bring your gadgets with you when you go on vacation? It isn’t be a bad idea to leave all but one of them behind, and only pull out that one when you absolutely need to do so. In some countries, you’d be wise to be discreet with them anyway since flaunting them in front of those that are less fortunate than you isn’t a good practice. While it may not seem like flaunting to you, in different cultures it can definitely come across that way.

If you can’t go gadget-free, then at least go Internet-free. If you use a task management app that requires syncing across your multiple devices to be effective, remember that if you only have the one device with you then it can be the “master device” for the time being and will store your data locally anyway. Just sync up when you get home.

3. Reflect and Prepare

Finally, going on any sort of excursion gives you the perfect opportunity to reflect on where you’ve been. The fact you have removed yourself from where you usually are can give you a perspective that you simply can’t get when you’re at home. You may want to journal your thoughts during this time – and by taking more time to get to your destination you’ll have more time to dig deeper into it.

Advertising

After a period of reflection – however long that happens to be – you can then begin to not only prepare for the rest of your travels, you can prepare for the rest of what happens afterward. The reflection period is important, though. You need to really know where you’ve been in order to properly look at where you want to be. Time away from things gives you that chance.

Conclusion

Traveling isn’t always about where you’re going and how quickly you can get there. In fact, it’s rarely about that at all.

More often it’s where you’re at in your head that will dictate how much you benefit from traveling. So don’t just go somewhere fast. Instead, take your time on the way there and take the time to connect with not only where you are but who are while you’re there.

Advertising

If you do that, you’ll have a better chance to be who you want to be when you leave.

Featured photo credit: bruce mars via unsplash.com

Read Next