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9 Ways To Minimize Interruptions At Work

9 Ways To Minimize Interruptions At Work

You sit down and your PC, inspired, ready to get stuck in to your work, when the phone rings. You answer it, it’s your boss. She wants you to drop in to her office. All done, back at your desk you are ready to get started again. In walks your work colleague from down the hall asking you about a project you both worked on last month. You chat for a bit, he leaves, you are ready to go again, when a couple of your colleagues who sit around you start to chat about recent political happenings. You hear someone make a comment you strongly disagree with, so you can’t help but say your bit. Three hours after you first sat down you open the file to get started. Your stomach rumbles and you get an instant message: “You ready for lunch?”

This is an all too familiar scenario in modern offices. Open-plan designs make it difficult to get things done. It can be hard to block out the noise and activity going on around you. From your boss to your friends, your co-workers to your family, nobody seems to want you to get any work done.

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Here are a handful of suggestions that can help you to minimize the interruptions and stay focused at work:

1. Switch off notifications

Switch off all notifications on your email and phone. If you have email notifications switched on you will get distracted each time you are informed there is new mail. It will take a lot of will power to stay focused and not be tempted to check it out.

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2. Close unnecessary programs

Close all the programs that you are not currently using: email, browsers, Skype, and anything else that could disturb you from what you have planned to do.

3. Switch off your phones

If you really want to focus, switch off your phone, or at least put it on silent. The constant text messages, voice calls, and emails will make it near-impossible to focus properly and get any real work done.

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4. Schedule time

If you plan the time in your schedule, you are much more likely not to allow interruptions to disturb your focus. You know how much time you have allocated to get this job done so you will be more motivated to get it done.

5. Work from home

If possible, working from home can be a a clever solution to the incessant interruptions of the office. If you can organize it, give it a go — you will be much more productive and focused at home.

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6. Move offices

If working from home is not possible, think about moving to a meeting room or somewhere in your office that will be undisturbed. Only let your superiors know where you are. This will minimize your interruptions and allow you to get more work done.

7. Go into work earlier

Getting to the office before the rest of your team can be a simple solution to get some peaceful work time. In one undisturbed hour you may find you get more work done than you do in half a normal day.

8. Do not disturb

If you are lucky enough to have an office, invest in a ‘do not disturb’ sign for your door. You can also put this sign on Skype or instant messaging services.

9. Be assertive

Your last hope is to be assertive and learn to say, “No.” Don’t be ready to help at a moment’s notice; let people know you are working on something and you will help out when you have a minute. Remember, your time is more important to you. When you say, “Yes,” to someone else, you are saying, “No” to yourself, or perhaps even to a loved one. Get assertive and reduce those interruptions to a minimum. This way you will get more done and maybe even have a life.

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Ciara Conlon

Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

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Last Updated on November 19, 2019

7 Signs That You’re Way Too Busy

7 Signs That You’re Way Too Busy

“Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

“Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

To help you in that self-assessment, here are 7 signs that you’re way too busy:

1. You Can’t Remember the Last Time You Took a Day Off

Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

“The time to relax is when you don’t have time for it.”

2. Those Closest to You Have Stopped Asking for Your Time

Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

3. Activities like Eating Are Always Done in Tandem with Other Tasks

If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

Try these 5 Ways to Find Time for Exercise.

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6. You Dread Getting up in the Morning

If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

7. “Survival Mode” Is Your Only Mode

If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

So, How To Get out of Busyness?

Take a look at these articles to help you get unstuck:

Featured photo credit: Khara Woods via unsplash.com

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