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9 Ways To Give Great And Positive Feedback

9 Ways To Give Great And Positive Feedback

No matter what level you’re at in a company, you’re inevitably going to need to provide feedback sooner or later. Whether it’s your boss, coworkers, or subordinates, someone’s going to slack or make a mistake. When that time comes, you can give feedback confidently with these nine tips.

1. Provide Warning

    No matter how good your intentions, some people just don’t respond well to criticism. Be mindful of this. It’s always best to ask prior to providing feedback. This will mentally prepare the other person for any criticism they’re about to receive. Take them aside to avoid embarrassing them in front of other people, which will immediately put them on the defensive.

    2. Be Timely

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      If you’ve ever housebroken a pet, you’re aware feedback has to be provided immediately. If you wait too long to explain to someone they’re doing something wrong, you’ll be fighting a habit rather than a mistake. Habits are hard to break, so don’t delay in correcting unproductive behaviors.

      3. Focus on Processes

        Never point out flaws in a person – this will be taken as a personal attack. The reason people believe in concepts like luck and fate is because they have trouble internalizing mistakes. You’re not about to change this, no matter how much of a people person you think you are. Instead, point out a flawed process they’re following. This allows them the out of not knowing the correct procedure and making a change.

        4. Be Straightforward

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          Don’t dance around a subject. People prefer a direct criticism (“Your breath stinks.”) over a veiled one (“Have you tried this new gum?”). You may think you’re being polite, but you’re just making things worse. Don’t waste people’s time beating around the bush; come out and say specifically what was done wrong.

          5. Explain the Why

            Don’t just tell someone to start doing something another way – that won’t stick. Explain to them how their incorrect procedure affects the full process. Let them know why they need to change what they’re doing. Hearing that auditors are looking for certain things or that more money can be made by doing things a certain way makes more of an impact than just telling them “because I said so.”

            6. Suggest Alternatives

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              There’s always more than one way to do things. Don’t just tell someone the way they’re doing things won’t work – give them options for different ways that will work. Find a compromise between what they’re doing and what you want them to do. It helps to prepare what you want to say in advance so you don’t find yourself stuck.

              7. Be Gracious

                Always focus on the positives. For every negative point you have to cover with the person, counter it by mentioning something positive. Just make sure you keep a 1:1 ratio or you run the risk of your actual criticism being lost. People only remember at most 70% of what they hear, so balancing the positive and negative is essential to ensure you get your point across without sugarcoating it or being mean.

                8. Avoid Shaming or Threatening

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                  The more you rule with an iron fist, the more likely people are to rebel. Look at the world around you: oppressed people always rise against their rulers, and those dictators have weapons. If you’re working in a cubicle, you’re certainly not going to scare anyone. Instead you’ll likely end up in trouble yourself. Treat people with respect, and they’ll respect you back. Treat them like they’re beneath you, and they’ll either leave or work against you.

                  9. Solicit Feedback

                    Feedback is a two-way street. When giving feedback, encourage feedback on how you’re doing. You may learn something new about yourself, or you may learn the person’s true feelings. By encouraging open communication, you’re leaving room for everyone to improve, which is great for business in the long run.

                    Featured photo credit: DT via pixabay.com

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                    Last Updated on May 24, 2019

                    How to Be Productive at Home and Make Every Day a Productive Day

                    How to Be Productive at Home and Make Every Day a Productive Day

                    If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

                    Below you’ll find six easy tips that will help you make the most out of your time:

                    1. Create a Good Morning Routine

                    One of the best ways to start your day is to get up early and eat a healthy breakfast.

                    CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

                    You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

                    If you aren’t sure how to make morning routine work for you, this guide will help you:

                    The Ultimate Morning Routine to Make You Happy And Productive All Day

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                    2. Prioritize

                    Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

                    Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

                      If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

                      Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

                      How to Prioritize Right in 10 Minutes and Work 10X Faster

                      3. Focus on One Thing at a Time

                      One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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                      Need a little background noise to keep you on track? Try working in a coffee shop.

                      Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

                      Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

                      And here’s some great apps to help you focus: 10 Online Apps for Better Focus

                      4. Take Breaks

                      Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

                      To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

                      After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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                      I like to work in 25 and 5 minute increments, but you should find out what works best for you.

                      5. Manage Your Time Effectively

                      A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

                      How do you know when exactly you have free time?

                      By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

                      With this data, you can better plan out your day and keep yourself on track.

                      Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

                      A bonus tip, even your real free time can be used productively, find out how:

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                      20 Productive Ways to Use Your Free Time

                      6. Celebrate and Reflect

                      No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

                      Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

                      Try these 10 questions for daily self reflection.

                      More Articles About Daily Productivity

                      Featured photo credit: Unsplash via unsplash.com

                      Reference

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