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9 Ways To Give Great And Positive Feedback

9 Ways To Give Great And Positive Feedback

No matter what level you’re at in a company, you’re inevitably going to need to provide feedback sooner or later. Whether it’s your boss, coworkers, or subordinates, someone’s going to slack or make a mistake. When that time comes, you can give feedback confidently with these nine tips.

1. Provide Warning

    No matter how good your intentions, some people just don’t respond well to criticism. Be mindful of this. It’s always best to ask prior to providing feedback. This will mentally prepare the other person for any criticism they’re about to receive. Take them aside to avoid embarrassing them in front of other people, which will immediately put them on the defensive.

    2. Be Timely

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      If you’ve ever housebroken a pet, you’re aware feedback has to be provided immediately. If you wait too long to explain to someone they’re doing something wrong, you’ll be fighting a habit rather than a mistake. Habits are hard to break, so don’t delay in correcting unproductive behaviors.

      3. Focus on Processes

        Never point out flaws in a person – this will be taken as a personal attack. The reason people believe in concepts like luck and fate is because they have trouble internalizing mistakes. You’re not about to change this, no matter how much of a people person you think you are. Instead, point out a flawed process they’re following. This allows them the out of not knowing the correct procedure and making a change.

        4. Be Straightforward

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          Don’t dance around a subject. People prefer a direct criticism (“Your breath stinks.”) over a veiled one (“Have you tried this new gum?”). You may think you’re being polite, but you’re just making things worse. Don’t waste people’s time beating around the bush; come out and say specifically what was done wrong.

          5. Explain the Why

            Don’t just tell someone to start doing something another way – that won’t stick. Explain to them how their incorrect procedure affects the full process. Let them know why they need to change what they’re doing. Hearing that auditors are looking for certain things or that more money can be made by doing things a certain way makes more of an impact than just telling them “because I said so.”

            6. Suggest Alternatives

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              There’s always more than one way to do things. Don’t just tell someone the way they’re doing things won’t work – give them options for different ways that will work. Find a compromise between what they’re doing and what you want them to do. It helps to prepare what you want to say in advance so you don’t find yourself stuck.

              7. Be Gracious

                Always focus on the positives. For every negative point you have to cover with the person, counter it by mentioning something positive. Just make sure you keep a 1:1 ratio or you run the risk of your actual criticism being lost. People only remember at most 70% of what they hear, so balancing the positive and negative is essential to ensure you get your point across without sugarcoating it or being mean.

                8. Avoid Shaming or Threatening

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                  The more you rule with an iron fist, the more likely people are to rebel. Look at the world around you: oppressed people always rise against their rulers, and those dictators have weapons. If you’re working in a cubicle, you’re certainly not going to scare anyone. Instead you’ll likely end up in trouble yourself. Treat people with respect, and they’ll respect you back. Treat them like they’re beneath you, and they’ll either leave or work against you.

                  9. Solicit Feedback

                    Feedback is a two-way street. When giving feedback, encourage feedback on how you’re doing. You may learn something new about yourself, or you may learn the person’s true feelings. By encouraging open communication, you’re leaving room for everyone to improve, which is great for business in the long run.

                    Featured photo credit: DT via pixabay.com

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                    Last Updated on April 6, 2020

                    15 Best Productivity Hacks for Procrastinators

                    15 Best Productivity Hacks for Procrastinators

                    Let me guess.

                    You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

                    Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

                    First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

                    Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

                    Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

                    1. Give (10+2)*5 a Try

                    Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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                    The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

                    2. Use Red and Blue More Often

                    Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

                    3. Create a Break Agenda

                    List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

                    Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

                    4. Set a Timetable for Your Tasks

                    Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

                    9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
                    9:10 – 10:00 am – Internet research
                    10:00 – 10:45 am – Look through existing files
                    10:45 – 11:00 am – Break time!
                    11:00 – 12:00 pm – Outline the research report

                    Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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                    5. Take It Outside!

                    Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

                    6. Become Productively Lazy

                    Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

                    7. Assign a ‘Task Deputy’

                    It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

                    8. Consider a Gadget-Free Desk

                    According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

                    Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

                    9. Prepping the Night

                    Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

                    Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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                    10. Do a 7-Minute Workout in the Morning

                    Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

                    Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

                    11. Set-up Mini Tasks

                    If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

                    Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

                    12. Create an Inspirational Board or Reminder

                    I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

                    Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

                    13. Redecorate Your Room

                    Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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                    14. Ready Your Nibbles

                    You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

                    Bonus productivity hacks you can do at home:

                    15. Schedule Your Chores

                    Write down your chores in a weekly basis with matching day and time when you should be doing these.

                    For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

                    More Tips to Overcome Procrastination

                    Featured photo credit: Glenn Carstens-Peters via unsplash.com

                    Reference

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